Notice is hereby given, that the City of Crawfordsville, Montgomery County, Indiana, by and through its Board of Works and Public Safety, herein referred to as the Owner, will receive sealed bids for the construction of the Masonic Cornerstone project.
Sealed bids are invited and may be delivered or forwarded by mail or other courier services addressed to the Clerk Treasurer, City of Crawfordsville, Attention: Karyn Douglas, 300 E Pike Street, Crawfordsville, IN 47933, by Wednesday, December 18, 2024 at 10:00 AM (Local Time). All bids shall be opened and publicly read at the Board of Works Meeting on the second floor of the City Building (same address as above) at 10:00 AM (Local Time). Bids received after such hour will be returned unopened. All interested citizens are invited to attend. In accordance with the Americans with Disabilities Act, if any interested citizen is in need of reasonable accommodation, please contact Brandy Allen at 765-364-5160 or
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so accommodation can be made.
A pre-bid meeting will be held at 11:00 AM (Local Time) on Wednesday, December 11, 2024 at the Masonic Cornerstone Grand Hall and Event Center, 221 S Washington Street, Crawfordsville, IN 47933. All prime contractors, subcontractors, small, minority or women owned enterprises and other interested parties are invited to attend.
The contract will consist of the following:
Upgrade the building electrical service to current electrical code and safety standards and provide a fire alarm system for the historic Crawfordsville Masonic Temple.
An electronic copy of the Plans and Specifications for the Projects are available by request – please email Kelly Price at
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. If you do not have access to email, please contact Kelly at 765-307-3058.
The work to be performed and the bid to be submitted shall include sufficient and proper sums for all general construction, mechanical installation, labor, materials, permits, licenses, insurance, and so forth incidental to and required for the construction of the facilities.
Each bid must be enclosed in a sealed envelope bearing the title of the Project, the name and address of Bidder and the Division of work. All bids must be submitted on the provided bid forms.
Each bid shall be accompanied by a certified check or acceptable bidder’s bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate bid, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification.
Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time he executes his contract. The bond will be in the amount of 100% of the Contract Price and must be in full force and effect throughout the term of the Construction Contract plus a period of twelve (12) months from the date of substantial completion.
The Owner reserves the right to reject any bid, or all bids, or to accept any bid or bids, or to make such combination of bids as may seem desirable, and to waive any and all informalities in bidding. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bid may be withdrawn after the scheduled closing time for receipt of bids for at least ninety (90) days.
A conditional or qualified Bid will not be accepted. Award will be made to the low, responsive, responsible bidder.
All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the projects shall apply to the Projects throughout.
This project is funded in part with the American Rescue Plan Act, Coronavirus State Fiscal Recovery Funds to the State of Indiana through the Indiana Economic Development Corporation (IEDC). IEDC is a pass-through subrecipient of federal monies granted and the Indianapolis Metropolitan Planning Organization (IMPO) is a lower tier subrecipient under the Federal Program. All regulations under this funding source are applicable. Bidder is required to submit a written plan for an employee drug testing program that complies with IC 4-13-18-5 and IC 4-13-18-6. All Contractors or Sub-Contractors awarded work in excess of $150,000 must be on the Indiana Department of Administration pre-qualified list. A copy of the list can be viewed at
http://www.in.gov/idoa/2486.htm
.
Bids shall be properly and completely executed on bid forms included in the Specifications. Bids shall include all information requested by Indiana Form 96 (Revised 2013) included with the Specifications. Under Section III of Form 96, the Bidder shall submit a financial statement. A copy of the proposed Financial Statement to be submitted with the bid is included in the bid documents section to these specifications. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.
Each Bidder is responsible for inspecting the Project site(s) and for reading and being thoroughly familiar with the Contract Documents and Specifications. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid.
Board of Works and Public Safety
City of Crawfordsville
