Maryland Heights Fall 2026 Tree Removal

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Project Manual
Maryland Heights Fall 2026 Tree Removal Project
Project Bid Number 2026-008
Dated: October 23, 2026
CITY OF MARYLAND HEIGHTS - DEPARTMENT OF PUBLIC WORKS
11911 DORSETT ROAD MARYLAND HEIGHTS, MISSOURI 63043 TEL 314-291-6550 FAX 314-291-7457

City of Maryland Heights, Missouri Maryland Heights Fall 2026 Tree Removal Project
TABLE OF CONTENTS
TITLE PAGE
Invitation For Bidders/Notice To Contractors i
Instructions to Bidders:
Article 1 - Definition 1
Article 2 - Bidder's Representations 1
Article 3 - Bidding Documents 2-3
Article 4 - Bidding Procedure 3-5
Article 5 - Considerations of Bids 5-6
Article 6 - Post Bid Information 6
Article 7 - Award of Contract 6
Article 8 - Performance Bond and Labor and Material Payment Bond 6-7
Article 9 - Worker Eligibility 7
Article 10 - OSHA Training 7
Article 11 - Form of Agreement Between City and Contractor 8
Article 12 Workers Certification 8
Article 13 - Bid Form Proposal 9
Itemized Bid Form 10
Apprenticeship Training Certification 11
Subcontractor Utilization 12
Non-Collusion Affidavit 13
Worker Eligibility Verification Affidavit 14
Instructions for Executing Contract 15-16
City-Contractor Agreement
Article I - The Contract Documents C-1
Article II - Scope of Work C-1
Article III - Time of Completion C-1
Article IV - The Contract Sum & Payments C-1-2
Article V - Performance of the Work C-2-3
Article VI - Delays Beyond Contractor's Control C-3
Article VII- Changes in the Work C-3-4
Article VIII- Termination by City or Contractor C-4
Article IX - Contractor's Liability Insurance C-5
Article X - Equal Opportunity and Non-Discrimination C-5-6
Article XI - Conflicts of Interest C-6-7
Article XII - The Work C-8
Contract Signature Page C-8-9
Form of Contract Performance and Payment Bonds C-10-14
General Conditions of City-Contractor Agreement GC-1 - 29
Job Special Provisions JSP-1-2
Exhibit 1 - Location Map E-1
Exhibit 2 - Location List E-2
Notice of Award NA-1
Notice to Proceed NP-1

INVITATION TO BID
NOTICE TO CONTRACTORS
Sealed bids for Maryland Heights Fall 2026 Tree Removal will be received by the City of Maryland
Heights, 11911 Dorsett Road, Maryland Heights, MO 63043, until November 4, 2026, 10:00 AM at
which time the bids will be publicly opened and read aloud.
Plans, specifications, and bid packages will be available beginning October 23, 2026, on the City's
website, https://www.marylandheights.com/businesses/bids_rfqs_and_rfps.php. Questions should
be directed to Ethan Bialik, P.E., at Maryland Heights Government Center (314) 291-6550.
The scope of work includes furnishing all materials, equipment, tools and labor and executing all
work necessary for the removal and proper disposal of 19 trees within the City right-of-way and 2
trees on private property. Trees are to be cut as close to the ground as possible and all portions of
the tree hauled away. If any logs are left overnight, they are to be kept off any sidewalks. The entire
area shall be left "broom clean." Please provide a unit price per tree as well as a total price for all
21 trees. Provide a timeline for removals should your company be chosen.
Not less than the prevailing hourly rate of wages shall be paid to all workmen performing under this
contract in this area according to the rates determined by the Department of Labor and Industrial
Relations of the State of Missouri.
A bid security in the amount of five percent (5%) of the bid amount must accompany each bid in
accordance with the Instructions to Bidders.
The successful bidder shall comply with the requirements of RSMo 292.675. The requirements
include on-site employees to complete the ten (10) hour Occupational Safety and Health
Administration (OSHA) Construction Safety Program, which includes a course in construction
safety and health approved by OSHA or a similar program approved by the Department of Labor
and Industrial Relations.
For any contract greater than $5,000, the successful bidder shall comply with RSMo 285.530, as
amended and by sworn affidavit affirming that it does not knowingly employ any person who is an
unauthorized alien and participation in a federal work authorization program with respect to the
employees working in connection with this contract. The required documentation must be from the
federal work authorization program provider. A letter from contractors reciting compliance is not
sufficient.
The City of Maryland Heights reserves the right to accept or reject any bid and to waive any
irregularities in the best interest of the City, to negotiate with any or all bidders or others for more
favorable terms or prices, and to award a contract to other than the bidder submitting the lowest
cost bid proposal, with or without negotiation. The City reserves the right not to open a sole bid and
bidder is solely responsible for all costs associated with its bid. A Bid may not be modified,
withdrawn or cancelled by the bidder within sixty (60) days following the time and date designated
for the receipt of bids. Each bidder so agrees to the above by submitting his bid.
CITY OF MARYLAND HEIGHTS
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City of Maryland Heights, Missouri Maryland Heights Fall 2026 Tree Removal Project
INSTRUCTIONS TO BIDDERS
ARTICLE 1
DEFINITIONS
1. DEFINITIONS
1.1 Bidding Documents include the Invitation to Bid, Instructions to Bidders, the bid form and
the proposed Contract Documents including any addenda issued prior to receipt of bids.
The Contract Documents proposed for the Work is as defined in the General Conditions.
1.2 All definitions set forth in the General Conditions of the City-Contractor Agreement or in
other Contract Documents are applicable to the Bidding Documents.
1.3 Addenda are written or graphic instruments issued prior to the execution of the City-
Contractor Agreement which modify or interpret the Bidding Documents by additions,
deletions, clarifications or corrections.
1.4 A bid is a complete and properly signed proposal to do the Work or a designated portion
thereof for the sums stipulated therein, submitted in accordance with the Bidding
Documents.
1.5 The base bid is the sum stated in the bid for which the Bidder offers to perform the Work
described in the Bidding Documents as the base to which work may be added or from
which work may be deleted for sums stated in alternate bids.
1.6 An alternated bid is an amount stated in the Bid to be considered in place of the base bid
if the corresponding change in the Work, as described in the Bidding Documents, is
accepted.
1.7 A unit price is an amount stated in the bid as a price per unit of measurement for materials
of services as described in the Bidding Documents or in the proposed Contract Documents.
1.8 A Bidder is a person or entity who submits a bid to a Bidder for materials or labor for a
portion of the Work.
ARTICLE 2
BIDDER'S REPRESENTATIONS
2. BIDDER'S REPRESENTATIONS
Each Bidder by making his bid represents and warrants that:
a. He/She has read and understands the Bidding Documents and his bid is made in
accordance therewith.
b. He/She has visited the site, has familiarized himself/herself with the local
conditions under which the Work is to be performed and has correlated his
observations with the requirements of the proposed Contract Documents.
c. Failure of him/her to successfully complete a and b above shall not relieve the
successful bidder from the obligation to furnish all labor, materials, and equipment
necessary to carry out the provisions of the Contract Documents and to complete
the Project in accordance with the Contract Documents for the consideration set
forth in the bid submitted.
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City of Maryland Heights, Missouri Maryland Heights Fall 2026 Tree Removal Project
d. His/Her bid is based upon the materials, products, systems and equipment
required by the Bidding Documents.
ARTICLE 3
BIDDING DOCUMENTS
3.1 COPIES
3.1.1 Bidders may obtain complete sets of the Bidding Documents from the issuing office
designated in the Invitation to Bid in the specified deposit, if any, stated therein.
3.1.2 Each Bidder shall use a complete set of Bidding Documents in preparing his bid.
3.2 INTERPRETATIONS OR CORRECTIONS OF BIDDING DOCUMENTS
3.2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency or error which they
may discover upon examination of the Bidding Documents or of the site and local
conditions.
3.2.2 Bidders may request clarification or interpretation of the Bidding Documents by making a
written request which shall reach the City at least seven (7) days prior to the date for receipt
of bids.
3.2.3 Any interpretation, correction or change of the Bidding Documents will be made by
Addendum. Interpretations, corrections or changes of the Bidding Documents made in any
other manner will not be binding, and Bidders shall not rely upon such interpretations,
corrections and changes.
3.2.4 If the City determines that clarifications of the terms and conditions of the Bidding
Documents is necessary, an Addendum will be made available to all Bidders setting forth
such clarification.
3.3 SUBSTITUTIONS
3.3.1 The materials, products, systems and equipment described in the Bid Documents establish
a minimum standard of required function, dimension, appearance and quality which must
be met by any proposed substitution.
3.3.2 No substitution of the materials, products, systems and equipment described in the bid
documents will be considered prior to receipt of Bids unless written request for approval
has been received by the City at least seven (7) days prior to the date for receipt of bids.
Each such request shall include the name of the material, product, system or equipment
for which substitution will be made and a complete description of the proposed substitute
including drawings, costs, performance and test data and any other information necessary
for an evaluation. A statement setting forth any changes in other materials, products,
systems or equipment or other Work that incorporation of the substitute would require shall
be included in each such request. The City, in its sole discretion, may approve or
disapprove the proposed substitute.
3.3.3 If the City approves any proposed substitution prior to receipt of bids, such approval will be
set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.
3.3.4 No substitutions will be considered after the Contract is awarded unless specifically
provided in the Contract Documents.
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City of Maryland Heights, Missouri Maryland Heights Fall 2026 Tree Removal Project
3.4 ADDENDA
3.4.1 No interpretation of the meaning of the plans, specifications, or other pre-bid documents
will be made to any BIDDER orally. Every request for such interpretation shall be in writing
addressed to:
Mr. Ethan Bialik. P.E.
Project Manager
City of Maryland Heights
11911 Dorsett Road
Maryland Heights, MO 63043
Or by e-mail at ebialik@marylandheights.com
And to be given consideration must be received at least seven (7) days prior to the date
fixed for the opening of bids.
3.4.2 Any and all such interpretations to the specifications which, if issued, will be faxed,
delivered by courier, or mailed to all prospective BIDDERS (at the respective addresses
furnished for such purposes), not later than four (4) days prior to the date fixed for the
opening of bids. Failure of any BIDDER to receive any such addendum or interpretation
shall not relieve such BIDDER from any obligation under his bid as submitted. All addenda
so issued shall become part of the Contract Documents.
3.4.3 Copies of Addenda will be made available for inspection wherever Bidding Documents are
on file for that purpose.
3.4.4 No addenda will be issued later than four (4) days prior to the date for receipt of bids,
except an addendum withdrawing the request for bids or one which includes postponement
of the date for receipt of Bids.
3.4.5 Prior to submitting his bid, each bidder shall ascertain that he has received all addenda
issued, and he shall acknowledge receipt of all such Addenda in his Bid.
ARTICLE 4
BIDDING PROCEDURE
4.1 FORM AND STYLE OF BIDS
4.1.1 Sealed bids for Maryland Heights Fall 2026 Tree Removal will be received by the City of
Maryland Heights, 11911 Dorsett Road, Maryland Heights, MO 63043, until November 4,
2026, 10:00 AM at which time the bids will be publicly opened and read aloud.
The City will open the bids on the date and time indicated in the invitation to bids.
All bidders that provide the 5% bid security as a scanned copy of the bid bond or certified
check must provide the original bid security to the City within 48 hours of the bid opening.
4.2 BID SECURITY
4.2.1 Each bid shall be accompanied by a certified check or bank draft on a responsible solvent
bank or a satisfactory Bid Bond executed by the bidder and surety company and payable
to the City of Maryland Heights, Missouri, in the amount of not less than five percent (5%)
of the base bid plus the greatest of the Alternate Bids. If the bidder fails to enter into a
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City of Maryland Heights, Missouri Maryland Heights Fall 2026 Tree Removal Project
contract with the City on the terms stated in his bid, or fails to furnish a Performance Bond
and Payment Bond as required by the Contract Documents, the amount of the Bid Bond
shall be forfeited to the City as liquidated damages, not as a penalty.
4.2.2 The City will have the right to retain the Bid Bond of Bidders to whom an award is being
considered until either (a) the City-Contractor Agreement has been executed and the
Certificates of Insurance, Performance and Maintenance Bond and Payment Bond have
been furnished, (b) the specified time has elapsed so that bids may be withdrawn, or (c) all
bids have been rejected. The Bid Bond of all Bidders to whom an award is not being
considered shall be returned promptly after the bid opening.
4.2.3 The amount of the Bid Bond shall be in an amount sufficient for the bid as modified or
resubmitted.
4.3 SUBMISSION OF BIDS
4.3.1. Bidders shall complete and submit the following as part of their bids:
a. The proprietary names and the suppliers of principal items or systems of
materials and equipment proposed for the Work;
b. "Subcontractor Approval Form" for each and every proposed
Subcontractor, or other persons or entities (including those who are to
furnish materials or equipment fabricated to a special design) proposed for
the principal portions of the Work. The bidder shall be responsible for
insuring that his subcontractors do not, in turn, subcontract any portion of
the work.
a. Prior to the award of a contract, the City will notify the bidder in writing if the
City, after due investigation, objects to any such person or entity proposed by
the bidder on the Subcontractor Approval Form. If the City objects to any such
proposed person or entity, the bidder may, at his option, (1) withdraw his bid,
or (2) submit an acceptable substitute person or entity with no adjustment in
his bid price.
4.3 MODIFICATION OR WITHDRAWAL OF BID
4.4.1 A bid may not be modified, withdrawn or cancelled by the bidder within sixty (60) days
following the time and date designated for the receipt of bids, and each bidder so agrees
in submitting.
4.4.2 Prior to the time and date designated for receipt of bids, any bid submitted may be modified
or withdrawn.
ARTICLE 5
CONSIDERATION OF BIDS
5.1 OPENING OF BIDS
Unless stated otherwise in the Invitation to Bid, the properly identified bids received on time
will be opened publicly and will be read aloud.
5.2 REJECTION OF BIDS
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City of Maryland Heights, Missouri Maryland Heights Fall 2026 Tree Removal Project
The City shall have in its sole discretion the right to reject any or all bids, to reject a Bid not
accompanied by a Bid Bond or by other data required by the Bidding Documents, to reject
a bid which is in any way incomplete or irregular, to rebid the Work at a later date if all bids
are rejected or to negotiate with any or all bidders or others for more favorable terms or
prices, and to award a contract to other than the bidder submitting the lowest cost bid
proposal, with or without negotiation. The City reserves the right not to open a sole bid and
bidder shall remain responsible for all costs in submitting its bid.
5.3 ACCEPTANCE OF BID (AWARD)
5.3.1 The City may make any investigation of a bidder as it deems necessary to determine the
ability of a bidder to perform the Work. Bidders shall furnish information regarding their
qualifications upon the reasonable request of the City. The City reserves the right to reject
any bid if the evidence submitted by, or other investigation of, the bidder fails to satisfy the
City that the bidder has the proper qualifications to perform the Work in accordance with
the Contract.
5.3.2 It is the intent of the City to award the Contract to the lowest responsible bidder provided
the bid has been submitted in accordance with the requirements of the Bidding Documents
and does not exceed the funds available. However, the City reserves the right to accept
the bid which, in the City's judgment, is in the best interest of and most advantageous to
the City. The City shall have the right to waive any informality or irregularity in any bid or
bids received and to accept the bid or bids which, in its judgment, is in the City's own best
interest.
5.3.3 The City shall have the right to accept alternates in any order or combination, and to
determine the low responsible bidder on the basis of the sum of the base bid and the
alternates accepted.
ARTICLE 6
POST BID INFORMATION
6.1 SUBMITTALS
6.1.1 The bidder will be required to establish to the satisfaction of the City the reliability and
responsibility of the persons or entities proposed to furnish and perform the Work.
6.1.2 Prior to the award of the Contract, the City will notify the bidder in writing if the City, after
due investigation, objects to any such person or entity proposed by the bidder pursuant to
Subparagraph 4.3.1 above. If the City objects to any such proposed person or entity, the
bidder may, at his option, (1) withdraw his bid, or (2) submit an acceptable substitute person
or entity with no adjustment in his bid price. The contractor will forfeit his/her bid bond if
he/she withdraws his/her bid.
6.1.3 Persons and entities proposed by the bidder and to whom the City has made no objection
under the provisions of Subparagraph 6.1.2 must be used on the Work for which they were
proposed and shall not be changed except with the prior written consent of the City.
6.1.4 No contract will be awarded by the City to any person, firm, or corporation: (i) who has
been delinquent or unfaithful in any former contract for construction with the City; (ii) who
has defaulted as surety or otherwise upon any contractual monetary obligation to the City;
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City of Maryland Heights, Missouri Maryland Heights Fall 2026 Tree Removal Project
(iii) who appears on the Missouri Secretary of State's list of violators of the Prevailing Wage
Law; (iv) who is not authorized to do business in the State of Missouri; or (v) who is
otherwise ineligible to be awarded a contract for the Project under applicable federal, state,
or local law.
ARTICLE 7
AWARD OF CONTRACT
7.1 CONTRACTS
7.1.1 Following receipt to the satisfaction of the City of all information required under Paragraph
6.1 above, the City shall send to the successful bidder the Notice of Award of the contract.
7.1.2 Within five (5) working days from the date of receipt of the Notice of Award, the successful
bidder shall execute and deliver to the City the Contract Documents, and shall furnish the
bonds required by Paragraph 8.1 below and the Certificates of Insurance required by
paragraphs 33 and 34 of the General Conditions. In the event the successful bidder fails
to execute and deliver the Contract Documents, the bonds and the Certificates of Insurance
as aforesaid, the City may, at its option, consider the bidder in default and award the
contract to another bidder, in which case the Bid Bond of the defaulting bidder shall be
forfeited to the City.
ARTICLE 8
PERFORMANCE AND MAINTENANCE BOND AND
LABOR AND MATERIAL PAYMENT BOND
8.1 BOND REQUIREMENTS
The Contractor shall furnish a Performance and Maintenance Bond in an amount equal to
one hundred percent (100%) of the contract sum as security for the faithful performance of
this contract and also a Labor and Material Payment Bond in an amount not less than one
hundred percent (100%) of the contract sum in a penal sum not less than that prescribed
by state or local law, as security for the payment of all persons performing labor on the
project under this contract and furnishing materials in connection with this contract. The
surety shall be a company licensed to do business in the State of Missouri and shall be
acceptable to the City. The Performance Bond and the Labor and Material Payment Bond
shall be in substantially the form provided in the Bidding Documents.
8.2 TIME OF DELIVERY AND FORM OF BONDS
8.2.1 The bidder shall deliver the required bonds to the City not later than the date of execution
of the City-Contractor Agreement or if the Work is to be commenced prior thereto in
response to a letter of intent, the bidder shall, prior to commencement of the Work, submit
evidence satisfactory to the City that such bonds will be furnished.
8.2.2 The bidder shall require the attorney-in-fact who executes the required bonds on behalf of
the surety to affix thereto a certified and current copy of his power of attorney.
ARTICLE 9
WORKER ELIGIBILITY
9.1 WORKER ELIGIBILITY
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