Marquee Sign Services

Agency:	Hillsborough County Public Schools
State:	Florida
Type of Government:	State & Local
NAICS Category:	339950 - Sign Manufacturing
Posted Date:	Aug 18, 2026
Due Date:	Sep 11, 2026
Solicitation No:	26369-RFP-MST
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2026

Primary Contact
Rebecca Baez

Title
Marquee Sign Services

Secondary Contact
Erika James

Number
26369-RFP-MST

Tertiary Contact

Type
Request for Proposal

Department
Maintenance

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
HCPS intends, through this solicitation, to identify qualified Contractor(s) to provide new or replacement installation of marquee signs. The provision of goods and services under the RFP includes but is not limited, to the provision of all labor, materials, supervision, equipment, incidentals, and related items necessary to complete the requests by the specifications herein. This section identifies HCPS’ desired services and levels of performance. Proposers shall indicate a response to ALL service requirements and specifications contained in the following sections in the order listed using the same numbering system.

Dates(All times are listed as EST )

Broadcast Date
8/14/2026 7:00 PM EST

Question End Date
8/28/2026 5:00 PM EST

Sample Due Date

Due Date
9/11/2026 5:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
2 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
2 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 6

Type	Name	Description	File Type
Request for Proposal	26369RFPMST Marquee Sign Services.pdf	26369-RFP-MST Marquee Sign Services	PDF
Attachment	Price Sheet Excel.xlsx	Price Sheet	Excel
All Bid Types	VENDOR AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR AND SERVICES.pdf	Affidavit: Human Trafficking	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	Vendor Registration Form 07.10.25.pdf	Vendor Registration/Substitute W-9	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 15

Question	Date Asked	Answer	Date Answered
Five-year experience: May a proposer satisfy §4.2.2 through the continuous operating history of an acquired business/DBA when the current legal entity acquired the business and continues its operations, personnel, equipment and services?	8/16/2026 7:14:39 AM	If the acquired business retains the same FEIN, it will satisfy the five-year experience requirement under Section 4.2.2. If the acquired business has a different FEIN, the experience will not be considered continuous, and the business will not satisfy the five-year experience requirement.	8/18/2026 8:03:38 AM
Electrical license: Does a valid Florida Electrical Sign Contractor (ES) license satisfy the electrical contractor licensing requirement in §4.2.3?	8/16/2026 7:14:50 AM	An Electrical Sign Contractor's license is satisfactory.	8/18/2026 6:53:08 AM
EMC specification: Please clarify the conflict between "10 mm or less," "16 mm pixel pitch," and the specified Optec INF-10HBX-RGB-V-S-D-OR model.	8/16/2026 7:15:02 AM
Hourly pricing: Is the Standard Labor Rate intended to be a composite crew/equipment rate or an individual technician hourly rate, and does "required equipment" include bucket trucks/lifts routinely required for marquee work?	8/16/2026 7:15:25 AM	YES: crew/equipment rate. Yes: "required equipment" include bucket trucks/lifts routinely required for marquee work?	8/18/2026 6:54:11 AM
Solicitation number: Please confirm whether the correct solicitation number is 26369-RFP-MST as shown in the RFP and price sheet, or 36369-RFP-MST as displayed on the VendorLink opportunity.	8/16/2026 7:15:47 AM	It is 26369-RFP-MST	8/17/2026 6:32:45 AM
I don’t understand this bid. Are you asking for hourly rates for service work on existing signs ? Or Are we missing drawings for other signage we are to manufacture & install ?	8/17/2026 10:54:09 AM	This bid is for new signs on an as-needed basis throughout the district.	8/18/2026 6:54:37 AM
Five-Year Experience / Acquisition History Section 4.2.2 requires the Proposer to have a minimum of five years of experience providing the required goods and services. Will HCPS accept the continuous operating history of an acquired business when the current legal entity acquired and continues to operate the same established business, including its trade name, personnel, equipment, customer relationships, and service capabilities? If so, what documentation would HCPS prefer as evidence of the continuous business history?	8/17/2026 11:45:57 AM	If the acquired business retains the same FEIN, it will satisfy the five-year experience requirement under Section 4.2.2. If the acquired business has a different FEIN, the experience will not be considered continuous, and the business will not satisfy the five-year experience requirement.	8/18/2026 8:03:51 AM
Electrical Sign Contractor License Section 4.2.3 states that the Contractor must possess and maintain a valid electrical contractor`s license. Will a current Florida Electrical Sign Contractor (ES) license satisfy this requirement for the marquee sign, electrical sign, and EMC work contemplated by this solicitation?	8/17/2026 11:46:06 AM	An Electrical Sign Contractor's license is satisfactory.	8/18/2026 6:55:02 AM
Optec Dealer/Authorization Requirement Section 5.4.5.1 identifies Optec as the only approved brand. Is the awarded Contractor required to be an authorized Optec dealer, distributor, or service provider at the time of proposal submission, or is the Contractor permitted to purchase the specified Optec equipment through an authorized distributor/manufacturer for individual HCPS projects?	8/17/2026 11:46:15 AM		8/18/2026 7:38:49 AM
EMC Pixel-Pitch Specification Section 5.4.5.2 references both "10 mm or less" and an EMC requirement of "16 mm pixel pitch," while also identifying Optec model INF-10HBX-RGB-V-S-D-OR. Please clarify the required pixel pitch and confirm the exact Optec model/specification that bidders should use for pricing and compliance purposes.	8/17/2026 11:46:31 AM
Definition of Hourly Labor Rate The supplied Price Sheet requests a Standard Labor Rate and Non-Standard Labor Rate and indicates that the rate includes required equipment. Please clarify whether the requested hourly rate is intended to represent: one individual technician; a standard two-person installation/service crew; or a complete crew and vehicle/equipment rate.	8/17/2026 11:46:49 AM	YES: crew/equipment rate. Yes: "required equipment" include bucket trucks/lifts routinely required for marquee work?	8/18/2026 6:56:10 AM
Bucket Truck and Specialized Equipment For marquee installation and service work requiring a bucket truck, crane, lift, auger, or similar equipment, should the cost of contractor-owned equipment be included entirely within the submitted hourly labor rate, or may specialized equipment be separately quoted on an individual project when approved by HCPS? The RFP states that contractor-owned tools and equipment generally may not be separately billed.	8/17/2026 11:47:17 AM	Included entirely within the submitted hourly labor rate.	8/18/2026 6:56:32 AM
Permitting Responsibility and Permit Costs For new or replacement marquee installations requiring building, electrical, sign, or other permits, is the Contractor responsible for obtaining all required permits? If so, may actual government permit fees be identified and charged separately in the project-specific quotation, or must permit costs be incorporated into the Contractor`s submitted labor/material pricing?	8/17/2026 11:47:34 AM	HCPS Provides permit.	8/18/2026 6:56:51 AM
Warranty / Lifetime Software Support The RFP requires lifetime technical support and lifetime software updates, training, and technical support at no additional cost to HCPS. Please confirm whether these requirements may be satisfied through the manufacturer`s standard Optec support program and warranty, and whether bidders are expected to include any manufacturer support or software subscription costs within their original project pricing.	8/17/2026 11:47:51 AM	The requirements may be satisfied through the manufacturer's warranty.	8/18/2026 6:57:06 AM
Maintenance Area Awards May a Proposer submit for one, two, or all three Maintenance Areas, and may the Proposer offer different labor pricing by Maintenance Area based on travel distance and service requirements, or must the submitted Price Sheet rates apply uniformly throughout all areas proposed? HCPS indicates it may make separate primary and secondary awards by Maintenance Area.	8/17/2026 11:48:06 AM

Commodity Codes

Total: 29

Code	Description
[801-56]	Signs, American Disability Act (ADA)
[801-58]	Signs: Billboard, Advertising, etc.
[801-59]	Signs: Braille (Including Markers and Plaques)
[801-60]	Signs: Construction (Including Roll-Up Type Message Signs)
[801-62]	Signs, Door Knob: Meeting in Progress, Do Not Disturb, etc.
[801-66]	Signs, Electronic Display (Marquee, etc.)
[801-68]	Signs, Exit: LED, Lighted, etc.
[801-69]	Signs, Fabric
[801-71]	Signs, Fiberglass (Including Blanks)
[801-74]	Signs, Hospital Bed
[801-76]	Signs and Posters, Informational (No Smoking, Fire Extinguisher, etc.)
[801-78]	Signs, Janitorial (Wet Floor, Hazardous Spill, etc.)
[801-81]	Signs, Library
[801-82]	Signs, Magnetic
[801-83]	Signs, Metal (Not Blanks)
[801-84]	Signs, Message, Computerized
[801-85]	Signs, Neon
[801-86]	Signs, Miscellaneous (Not Otherwise Classified)
[801-87]	Signs, Overhead (Traffic)
[801-89]	Signs, Plastic and Polyethylene (Including Blanks)
[801-91]	Signs, Railroad Crossing (Electric)
[801-94]	Signs, Runway and Taxiway
[801-95]	Signs, Surge Marker, Metal
[801-97]	Signs, Wood (Including Blanks)
[801-38]	Recycled Signs, Equipment, and Supplies (Including Braille Type)
[801-49]	Sign Material, Reflective (See 550-45 for Reflective Sheeting for other than Signs)
[801-50]	Sign Material, Reflective (Die Cut)(See 550-45 for Reflective Sheeting for other than Signs)
[936-74]	Signs, Message Centers, Scoreboards, etc. (Including Sign Making Equipment), Maintenance and Repair (See 968-81 for Traffic Sign Maintenance)
[985-73]	Signs, Message Boards and Centers, etc., Rental or Lease

Publications

Total: 0

Publication

Date

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Marquee Sign Services

Description

See Also