20-84, Marquee for Jefferson Elementary & B. L. Garza Middle School 3 PM ? 3:30 PM (Upstairs Conference Room)

Agency: Edinburg Consolidated Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 721110 - Hotels (except Casino Hotels) and Motels
Posted Date: Mar 25, 2020
Due Date: Apr 30, 2020
Solicitation No: 20-84,
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

20-84, Marquee for Jefferson Elementary & B. L. Garza Middle School

What 20-84, Marquee for Jefferson Elementary & B. L. Garza Middle School When 4/30/2020, 3:00 PM 3:30 PM Where Upstairs Conference Room

Bid to start opening promptly at 3:00 p.m. Any bids received after this date and time will not be accepted.

Vendor's shall be responsible for checking the web periodically to make sure they download the proper Addendums, etc.

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EDINBURG CONSOLIDATED INDEPENDENT SCHOOL DISTRICT
PURCHASING DEPARTMENT
411 North 8th/DRAWER 990
EDINBURG, TEXAS 78541
PH: (956) 289-2311
FX: (956) 383-7687
Request for
NO: 20-84
PROPOSALS
This Proposal includes the following forms:
Intent to Bid
Vendor Check List
Standard Terms & Conditions
Felony Conviction Notification
Conflict of Interest Questionnaire
Certification of Interested Parties Example
Deviation Form
Authorization for W-9/Direct Deposit
Special Terms & Conditions
ATTACHMENT: Proposal Forms
TITLE: MARQUEE FOR JEFFERSON
ELEMENTARY & B. L. GARZA MIDDLE
SCHOOL
CLOSING TIME/DATE:
Closing Time: 3:00 P.M.
Closing Date: April 30, 2020
BUYER:
ClauDina Longoria, Senior Buyer
Phone: 956-289-2311, Ext.2135
Fax: 956-383-7687
Email: d.longoria@ecisd.us
________________________________3_/_2_5_/2_0_
Purchasing Director
Date
DELIVER BIDS TO:
Edinburg CISD
Office of the Purchasing Director
411 North 8th Ave, 2nd Floor
Edinburg, TX 78541
DATE WEBBED: March 25, 2020
*Do not deliver Bids/CSPs/RFPs/RFQs to other ECISD locations. All Bids/CSPs/RFPs/RFQs must be delivered to the delivery address above on or
before the Bids/CSPs/RFP/RFQs closing time/date. Purchasing will not be responsible for late submittals as per Board Policy CH (LOCAL).
Vendor Certification
The undersigned, by his/her signature, represents the he/she is authorized to bind the bidder to fully comply with the terms
and conditions on this bid, including all forms and attachments included herein, for the amount(s) shown on the
accompanying bid form(s), if accepted within sixty (60) calendar days after bid opening. Note: Bidder is strongly
encouraged to read the entire Solicitation prior to submitting. Failure to provide the above information in its entirety
may be grounds for disqualification of response.
Firm Name:______________________________
Telephone 1-800-______________________
Address:________________________________
Or:__________________________________
City:____________________________________
Fax:_________________________________
State:__________________ Zip:_____________
Web Address:_________________________
________________________________________
(Signature of Person Authorized to Sign Bid)
Email:_______________________________
Date:________________________________
Printed Name:___________________________
(Please print or type name above)
Title:________________________________
I can deliver in ______ days. Early Payment Discount_____% if Paid in ___ Days, Net 30
RFP 20-84, MARQUEE FOR JEFFERSON ELEMENTARY & B. L. GARZA MIDDLE SCHOOL
INTENT TO BID
Fax, this page only, if solicitation was not faxed or e-mailed directly to your company. All other solicitation
documents must be enclosed in a sealed envelope and mailed to the Purchasing Department.
This page is required if solicitation was downloaded without receiving an invitation by the District. Please complete
and fax to 956-383-7687 immediately in order to be added to the vendor list and receive addendums or updates
regarding this solicitation. It is the intent of the Purchasing Department to ensure that all interested vendors receive
addendums or updates, but it will be the vendor’s responsibility to check the Purchasing site periodically. If there
are addendums posted on the site and your company has not been notified by fax or e-mail, it will be the vendor’s
responsibility to download from Purchasing site and make sure to include with their packet.
The Edinburg CISD Purchasing solicitations and addendums are available on line at www.ecisd.us.
NAME: ___________________________________________________________
TITLE: ___________________________________________________________
ORGANIZATION: ___________________________________________________________
STREET ADDRESS: ___________________________________________________________
STREET ADDRESS 2:___________________________________________________________
CITY: ___________________________________________________________
STATE: ___________________________________________________________
ZIP CODE: ___________________________________________________________
WORK PHONE: ___________________________________________________________
FAX: ___________________________________________________________
E-MAIL:___________________________________________________________
WEB SITE: ___________________________________________________________
EDINBURG CISD - 2020
2
RFP 20-84, MARQUEE FOR JEFFERSON ELEMENTARY & B. L. GARZA MIDDLE SCHOOL
VENDOR CHECK LIST
1. Signed Standard Terms & Conditions
2. Signed Felony Conviction Notification
3. Signed Conflict of Interest Questionnaire
4. Signed Deviation Form
5. Read and understood Special Terms & Conditions
6. Filled out Bid Form
7. Completed & submitted W9/Authorization for Direct Deposit Form
8. Signed Certification of Interested Parties (Form 1295)
9. Completed & signed Vendor Check List
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
I have read all the specifications and general bid requirements and do hereby certify that all items submitted
meet all specifications, conditions, and instructions of said solicitation, and will follow District policy DBD (Local).
The signature below confirms that our company will enter into a binding contract with Edinburg CISD for item(s)
awarded to our company.
__________________________________________
Company Name
__________________________________________
Print/Type Signature Name
__________________________________________
Authorized Signature
Date
__________________________________________
Official Title
EDINBURG CISD - 2020
3
RFP 20-84, MARQUEE FOR JEFFERSON ELEMENTARY & B. L. GARZA MIDDLE SCHOOL
STANDARD TERMS & CONDITIONS
(REVISED SEPTEMBER 2018)
PLEASE READ THE FOLLOWING CAREFULLY, AND RETURN THE SIGNATURE PAGE WITH YOUR BID OR PROPOSAL.
The following terms and conditions are requirements that are binding upon the vendor awarded the bid and they communicate the Edinburg School
District's expectations in regard to the bidder's performance in connection with the district's purchase.
1.
Seller of Package Goods: Seller will package goods in accordance with good commercial practice. Each shipping container shall be
clearly and permanently packed as follows:
a. Seller's name and address:
b. Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable;
c. Container number and total number of containers, e.g. box 1 of 4 boxes; and the number of the container bearing the packing slip.
d. Seller shall bear cost of packaging unless otherwise provided.
e. Goods shall be suitably packed to secure lowest transportation costs and to conform to requirements of common carriers and any
applicable specifications.
f. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists.
2.
Shipment under Reservation Prohibited: Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will
operate as a tender of goods.
3.
Title and Risk of Loss: The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession
of the goods at the point or points of delivery.
4.
Delivery Terms and Transportation Charges: F.O.B. Destination Freight Prepaid unless terms are specified otherwise in bid:
5.
No Placement of Defective Tender: Every tender or delivery of goods must fully comply with all provisions of this contract as to time of
delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the
right to substitute a conforming tender provided, where the time for performance has not yet expired, the Seller may reasonably notify Buyer
of his intention to cure and may then make a conforming tender within the contract time but not afterward.
6.
Place of Delivery: The place of delivery shall be that set forth on the purchase order. Any change thereto shall be effected by modification
as provided for in Clause 20, "Modifications," hereof. The terms of this agreement are "no arrival, no sale."
7.
Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery. Invoices shall indicate the
purchase order number, shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the
freight weight bill when applicable, should be attached to the invoice. Mail to:
Edinburg Consolidated Independent School District
Attn.: Accounts Payable Department
Drawer 990
Edinburg, Texas 78540-0990
8.
Payments: The payment shall not be due until the above instruments are submitted after delivery. Suppliers should keep the Accounts
Payable Department advised of any changes in your remittance addresses.
9.
Taxes: Do not include Federal Excise, State or City Sales Tax. School District shall furnish tax exemption certificate, if required.
10.
Gratuities: The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that
gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the Seller, or any agent, or representative of the Seller,
to any officer or employee of the School District with a view toward securing a contract or securing favorable treatment with respect to the
awarding or amending or the making or any determinations with respect to the performing of such a contract. In the event this contract is
canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the
amount of the cost incurred by Seller in providing such gratuities.
11.
Special Tools and Test Equipment: If the price stated on the face hereof includes the cost of any special tooling or special test equipment
fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto
shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as such.
12.
Warranty Price: The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's
current prices on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar
or like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the
Seller's current prices on orders by others, or in the alternative, Buyer may cancel this contract without liability to Seller for breach or Seller's
actual expense. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon
an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide
established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach or violation of this
warranty, the Buyer shall have the right in addition to any other right or rights to cancel this contract without liability and to deduct from the
contract price, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee.
EDINBURG CISD - 2020
4
RFP 20-84, MARQUEE FOR JEFFERSON ELEMENTARY & B. L. GARZA MIDDLE SCHOOL
13.
Warranty Products: Seller warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the bid
invitation and to the sample(s) furnished by Seller, if any. In the event of a conflict between the specifications, drawings and descriptions,
the specifications shall govern. Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract
voidable at the option of the Buyer.
14.
Safety Warranty: Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S. Department of
Labor under the Occupational Safety and Health Act (OSHA) of 1970. In the event the product does not conform to OSHA standards,
Buyer may return the product for correction or replacement at the Seller's expense. In the event Seller fails to make the appropriate
correction within 15 working days, correction made by Buyer will be at Seller's expense.
15.
No Warranty by Buyer against Infringements: As part of this contract for sale, Seller agrees to ascertain whether goods manufactured
in accordance with the specifications attached to this agreement will give rise to the rightful claim of any third person by way of infringement
or the like. Buyer makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in no
event shall Buyer be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement or the like. If Seller is
of the opinion that an infringement or the like will result, the Seller will notify Buyer to this effect in writing within two weeks after the signing
of this agreement. If Buyer does not receive notice and is subsequently held liable for the infringement or the like, Seller will hold Buyer
harmless. If Seller in good faith ascertains that production of the goods in accordance with the specifications will result in infringement or
the like, this contract shall be null and void except that Buyer will pay Seller the reasonable cost of his search as to infringements.
16.
Right of Inspection: Buyer shall have the right to inspect the goods at delivery before accepting them.
17.
Cancellation: Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any
of the terms hereof including warranties of Seller or if the Seller becomes insolvent or commits acts of bankruptcy. Such right of cancellation
is in addition to and not in lieu of any other remedies, which Buyer may have in law or equity.
18.
Termination: The performance of work under this order may be terminated in whole or in part by the Buyer in accordance with this
provision. Termination of work there under shall be effected by the delivery to the Seller of a "Notice of Termination” specifying the extent
to which performance of work under the order is terminated and the date upon which such termination becomes effective. Such right of
termination is in addition to and not in lieu of rights of Buyer set forth in Clause 15, herein.
19.
Force Majeure: If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations
under this Agreement then such party shall give notice and full particulars of Force Majeure in writing to the other party within a reasonable
time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such
Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer
period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch. The term Force Majeure as
employed herein, shall mean acts of God, strikes, lockouts, or other industrial disturbances, act of public enemy, orders of any kind of
government of the United States or the State of Texas or any civil or military authority; insurrections; riots; epidemics; landslides; land
sinkage; lighting; earthquake; fires; hurricanes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil
disturbances; explosions, breakage or accidents to machinery, pipelines or canals, or other causes not reasonably within the control of the
party claiming such inability. It is understood and agreed that the settlement of strikes and lockouts shall be entirely within the discretion of
the party having the difficulty, and that the above requirement that any Force Majeure shall be remedied with all reasonable dispatch shall
not require the settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when such settlement is
unfavorable in the judgment of the party having the difficulty.
20.
Assignment Delegation: No right or interest in this contract shall be assigned or delegation of any obligation made by Seller without the
written permission of the Buyer. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purposes
unless made in conformity with this paragraph.
21.
Waiver: No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the
claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved.
22.
Modifications: This contract can be modified or rescinded only by a writing signed by both parties to the contract or their duly authorized
agents.
23.
Interpretation Parole Evidence: This writing is intended by the parties as a final expression of their agreement and is intended also as a
complete and exclusive statement of the terms of their agreement. No course of prior dealings between the parties and no usage of the
trade shall be relevant to supplement or explain any term used in this agreement. Acceptance or acquiescence in a course of performance
rendered under this agreement shall not be relevant to determine the meaning of this agreement even though the accepting or acquiescing
party has knowledge of the performance and opportunity for objection. Whenever a term defined by the Uniform Commercial Code is used
in this agreement, the definition contained in the Code is to control.
24.
Applicable Law: This agreement shall be governed by the Uniform Commercial Code. Wherever the term "Uniform Commercial Code"
is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas effective and in force on the date
of this agreement.
25.
Advertising: Seller shall not advertise or publish, without Buyer's prior consent, the fact that Buyer has entered into this contract, except
to the extent necessary to comply with proper requests for information from an authorized representative of the federal, state or local
government.
EDINBURG CISD - 2020
5

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