Market Study Services, #24-PLN-001, Anchorage

Agency:	Alaska Housing Finance Corporation
State:	Alaska
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Feb 29, 2024
Due Date:	Mar 29, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Requests for Proposals Market Study Services, #24-PLN-001, Anchorage

The Alaska Housing Finance Corporation (AHFC) is seeking proposals from qualified market study firms interested in providing multi-family rental housing market studies for the Corporation to respond to this Formal Request for Proposal (Formal RFP).

Proposals due: 03/29/2024

Accounting Services, #24-ACAH-001, Alaska

The Alaska Corporation for Affordable Housing (ACAH) is soliciting proposals from accounting firms with demonstrated experience supporting affordable housing developers as described in this Request for Proposals (RFP).

Proposals due: 03/06/2024

Addendum #1

Technical and Support Services for AHFC Research and Rural Development, #24-RRD-002, Anchorage

The Alaska Housing Finance Corporation is seeking proposals from individuals or firms to provide technical and support services in program development, management, and evaluation as well as stakeholder engagement and outreach.

Proposals due: 03/06/2024

Addendum #1

Design/Build Siding & Window Replacement, Mt. View, Juneau, #24-PHD-002

Alaska Housing Finance Corporation (AHFC) is seeking proposals for the design/build for the replacement of all existing windows, interior blinds, siding, weather barrier trim, soffit, fascia wrap where applicable, flashing, and all associated trim-board at AHFC Housing Facility known as Mt. View.

Status: In review

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DocuSign Envelope ID: C469E63C-C106-4BF9-B04D-B8E5D2DDC11A

REQUEST FOR PROPOSALS

Procurement per 15 AAC 150.300-490

Project Title: Market Study Services

Section

RFP Number: 24-PLN-001

Project Site: Anchorage, Alaska

Project Description: The Alaska Housing Finance Corporation (AHFC) is seeking proposals from

qualified market study firms interested in providing multi-family rental housing market studies for the

Corporation to respond to this Formal Request for Proposal (Formal RFP).

Procurement Officer: Marlon Dimatulac

Contact Info: Phone: (907) 330 – 8161

Fax: (907) 330-8217 Email: Submittals@ahfc.us

Anticipated Period of Performance – Begin thru End: Contract term will be two (2) years with the option to extend up to

two (2) additional three (3) periods at AHFC’s sole discretion. AHFC expects to have the selected Offeror being

performing services on or before July 1, 2024.

Funding Source: □

Corporate

~ Federal

Estimated Amount of Proposed Contract:

□ Less than $100,000

~ $100,000 to $500,000

□ $500,000 or greater

Question Deadline and Submittal location:

DATE: March 15, 2024

PREVAILING TIME: 4:00 PM EMAIL: submittals@ahfc.us

Submittal Location and Deadline

(Offerors are responsible to assure delivery prior to deadline. Only proposals received prior to the following

date and time will be opened.)

DATE: March 29, 2024

PREVAILING TIME: 4:00 PM

DELIVER PROPOSALS VIA ONE OF THE FOLLOWING METHODS (and person, if named):

HAND DELIVER OR MAIL

EMAIL:

Alaska Housing Finance Corporation

submittals@ahfc.us

4300 Boniface Parkway

Anchorage, Alaska 99504

Attention: Andrew Morton, Administrative Manager, Procurement

IMPORTANT NOTICE: If you downloaded this solicitation from the Corporation’s Website, you must register with the

planholders list and to receive subsequent addenda. Failure to register may adversely affect your proposal. It is the

Offeror’s responsibility to ensure that he has received all addenda affecting this RFP. To be registered, email

submittals@ahfc.us and provide the project name & number, company name & contact person, address, phone

number & fax number. An electronic version of the RFP may be obtained at AHFC’s website

https://www.ahfc.us/about-us/notices/requests-proposals

Minority and women-owned businesses are encouraged to submit proposals.

G_ [£~"'"3!'"""="' This RFP issued on behalf of the Alaska Housing Finance Corporation by:

Greg Rochon

M Chief Procurement Officer

4300 Boniface Parkway • Anchorage, Alaska 99504 • P.O. Box 101020 • Anchorage, Alaska 99510

907-338-6100 (Anchorage) or (Toll-Free) 1-800-478-AHFC (2432) • www.ahfc.us

Table of Contents

Section 1. General Information & Notices

Section 2. Submittal Checklist

Section 3. Evaluation Criteria

Section 4. Scope of Services

Section 5. Attachments (If Box is checked below, attachments are included in this RFP)

[81 Proposal Form

[81 Cost/Fee Proposal

[81 Sample Contract

[81 Attachment: Minimum Qualification

Notices

1. The Alaska Housing Finance Corporation is an equal opportunity employer.

2. Copies of sample contract documents are attached to this RFP.

3. Offerors are specifically advised that a contract shall not be in effect until a written agreement

is executed by an authorized agent of the Corporation. The Corporation shall not be liable for any

cost incurred by an Offeror in response to this solicitation, including any work done, even in good

faith, prior to execution of a contract and issuance of a Notice to Proceed.

4. The Corporation expressly reserves the right to accept or reject any and all proposals, waive

minor informalities, negotiate changes and to not award the proposed contract, if in its best interest.

"Minor Informalities" means matters of form rather than substance which are evident from the

submittal, or are insignificant matters that have a negligible effect on price, quantity, quality, delivery,

or contractual conditions and can be waived or corrected without prejudice to other Offerors.

5. AHFC will not be subject to payment for costs incurred for proposal preparation or Contract

preparation as a result of valid and legal termination of this RFP or termination of any contract

resulting from the award of the RFP.

6. All proposals shall be open for public inspection after a Notice of Intent to Award is issued.

Offerors should not include proprietary information in proposals if such information should not be

disclosed to the public. Any language within a submittal purporting to render all or portions of a

proposal confidential will be disregarded. Proprietary information which may be provided after

selection for contract negotiations will be confidential if expressly agreed to by the Corporation.

7. Substitution for any personnel named in a proposal may result in termination of negotiations.

8. If it is discovered that a selected Offeror is in arrears on taxes due the State of Alaska, a contract

may not be awarded until the Alaska Department of Revenue approves the payment provisions for

the contract.

9. Offerors and proposed subcontractors shall be in compliance with the statutory requirements

for Alaska business licensing and professional registrations.

10. Price Competition: If the services performed do not require an Architect, Engineer or Land

Surveyor, then all Offerors including any A/E or LS must provide Price Proposals in accordance with

15 AAC 150.330(f)(2). Notwithstanding (f)(2) of this section, for architectural, engineering, or land

surveying services, the corporation may negotiate a contract with the most qualified and suitable firm

or person of demonstrated competence. 15 AAC 150.330(m).

11. Standard insurance provisions for Worker's Compensation, General and Automobile Liability,

and Professional Liability are contained in the Sample Contract, Indemnification and Insurance.

Coverages may be modified under very limited circumstances. Offeror should not assume any

modification of coverages.

12. Professional Liability Insurance for the proposed contract: is required

13. Pre-proposal Conference:

None

□ As follows:

14. Special Notices:

14.1 An Alaska Business License is required of Contractors who do business in Alaska at

time of award. To qualify for the Alaska Bidder’s Preference, under 15 AAC 150.910(b), an Offeror

shall have a valid Alaska business license as a prerequisite to proposal. Information regarding

applying for an Alaska Business License can be found on-line at

http://commerce.alaska.gov/dnn/cbpl/Home.aspx or by calling 1-907-465-2550. The business

license must be in the name of the company under which the proposal is submitted.

15. Contractual Agreements: A sample contract is included as Attachment to this RFP (the

Contract). The apparent successful Firm(s) will be required to sign the Contract in the same form as

the sample Contract. Objections to any of the provisions in the sample Contract must be expressed

and submitted in the Firm’s proposal or all provisions of the Contract will be determined accepted as

written.

Unless stated otherwise herein, the basic and governing language of the contractual agreement

resulting from this solicitation shall be comprised of the Contract, this RFP, including all documents,

any attachments and amendments, and the successful Firm's signed proposal. In the event of a

conflict between the documents, the Contract shall govern.

SUBMITTAL CHECKLIST

Offeror may use left margin to check off items when completed.

Section

□2

[ ] 1. Offerors must carefully review this RFP Package for defects and questionable material and become familiar with

submittal requirements. Submit written comments to the address shown under "Question Deadline and Submittal Location"

on page 1 of the RFP. Substantive issues will be addressed in a written addendum to all RFP recipients on the planholders

list. Failure to comply with directions may result in lower score and may eliminate a submittal from consideration. Protests

based on alleged improprieties or ambiguities in a solicitation may be disallowed at the discretion of the AHFC if the protest

is not received in writing at least ten Agency work days prior to the Submittal Deadline.

[ ] 2. Review the proposed Statement of Services and any other attached or referenced materials. If no Statement of Services

is attached, telephone the AHFC Procurement Officer identified on page 1 of the RFP.

[ ] 3. Review the Evaluation Criteria. Read each criterion in light of the proposed Statement of Services. Note any project

specific criteria. Be aware of the assigned weight for each criterion. If a weight is not entered for any criterion, notify the

Agency contact person. Plan your proposal to address the applicable criteria. Criteria Responses shall not exceed the

number of pages stated below.

[ ] 4. Prepare a distinct Response for each criterion that has a weight more than zero. Failure to respond directly to any

criteria weighted more than zero will result in an evaluation score of zero for that criteria. Any Responses to criteria weighted

zero will be disregarded. Acceptable Responses must be specific and directly related to AHFC’s proposed Statement of

Services. Marketing brochures, federal standard forms 330s, marketing resumes, and other non-project specific materials

will be discarded without evaluation and should not be submitted, unless specifically requested by this RFP.

[ ] 5. Each criterion Response must be titled, numbered and assembled in the order in which the criteria are listed so the

criterion to which information applies shall be plainly evident. Material not so identified or assembled may be discarded

without evaluation.

[ ] 6. Price

~ is □ is not an evaluation criterion for the proposed contract.

If Price is a Criterion, one copy bound with one staple in the upper left corner separately enclosed in a sealed envelope

marked on the outside to identify it as a Billing Rates or Price Proposal and the names of the Project and Offeror. Each

Billing Rates or Price Proposal must be signed and dated by the person who prepares it (may be different signatures for

each Subcontractor).

[ ] 7. Complete all entries on the Proposal Form. Note the statutory requirements for Alaska business licenses and

professional registrations and be sure to sign and date the Certification. Copies of licenses and registrations may be

provided with submittal, and will not count in the requirements of #8 below.

[ ] 8. Attach Criteria Responses (except any Billing Rates or Price Proposals) to the Proposal Form. The maximum number

of attached pages (each printed side equals one page) for Criteria Responses shall not exceed: 40- pages. Attached page

limit does not include the five-page the Proposal Form, any Billing Rates or Price Proposals, and any other required Federal

HUD Forms (if applicable).

Criteria Responses shall be presented in 8-1/2" X 11" format, except for a minimal number of larger sheets (e.g. 11" x

17") that may be used (e.g. for schedules) if they are folded to 8-1/2" X 11" size. Large sheets will count as multiple pages

at 93.5 square inches or fraction thereof per page, unless otherwise noted.

CAUTION: Criteria Responses which do not comply with the required page limit or presentation size, may result in

disqualification. Further, small print or typeface that is difficult to read may negatively influence evaluation of your

submittal and affect scoring for "Quality of Proposal."

[ ] 9. Deliver submittals in one sealed package to the location and before the submittal deadline cited under “Question

and Submittal Deadline on Page 1 of the RFP. Mark the outside of the package to identify the Project and the Offeror.

Proposals must be received prior to the specified date and time. Late proposals will not be opened. Proposals must remain

valid for at least ninety (90) calendar days from the date AHFC designates as the deadline for submitting proposals plus

and addenda or extension to the RFP.

24-PLN-001

Submittal Checklist

Page 1 of 1

SECTION 3

EVALUATION CRITERIA

EVALUATION OF PROPOSALS:

The Corporation will appoint an evaluation committee to review the submitted proposals. Evaluations will

be based solely on the evaluation factors set out in this Section of the RFP.

Any proposals received by AHFC that are missing any or all of the mandatory information required by this

RFP may be determined to be non-responsive and will not be evaluated by the Corporation. Firms must

ensure that their proposal includes all required forms and signatures, and it has thoroughly responded to

all requirements and provisions. The Corporation will not be responsible for notifying Firms of any

deficiencies.

3.1 EVALUATION CRITERIA (100 Points Possible):

The evaluation committee will score proposal components as follows:

3.1.1 ALASKAN MARKET STUDIES WITHIN PAST 5 YEARS

Maximum Points: 9

Up to nine (9) points maximum will be awarded for Offerors who have performed market

studies in Alaska within the past 5 years whose work is recommended by a rental property

developer. Under this category, three (3) points will be awarded for each development

entity (up to the 9 points maximum) that has signed a letter of recommendation that, at

minimum, states the following:

a. The date(s) the market study(ies) were performed by the Offeror for the

developer entity. Dates qualifying for points under this category must be within

the past 5 calendar years.

b. The name(s) and location(s) of the property(ies) / proposal(s) in Alaska that

were the subject of the market study(ies)

c. Affirmation from the developer that they accepted and concurred with the

material conclusions of the market study report.

d. Affirmation from the developer that they would not oppose, or recommend

opposing, future use of the Offeror for market study services on future proposals

to others inside or outside their organization, privately or publically.

Points will be awarded based on the number of development entities represented in the

letters of recommendation. If multiple letters of recommendation are received for one

Offeror that are all submitted by a single entity, or multiple entities that share a collective

identity through a series of partnership layers (i.e. parent Limited Liability Corporations,

etc.), letters will be scored as though only one entity provided a qualifying letter of

recommendation.

For example, if two entities provide letters of recommendation that satisfy the language

provided in (a) through (d) above, but one of the two entities provides three letters, only six

(6) points will be awarded to the Offeror’s proposal under this category.

24-PLN-001

Evaluation Criteria

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