Marine Operations Consulting Services: PacWave

REQUEST FOR PROPOSAL (RFP) #2026-021481
Marine Operations Consultant: PacWave
ISSUE DATE: May 19, 2026
NON-MANDATORY PRE-PROPOSAL CONFERENCE: RFP DUE DATE/TIME:
May 26, 2026 at 11:00 AM Pacific Time (PT) via June 24, 2026 at 10:00 AM/PM Pacific Time (PT) via
Zoom electronic submission to bids@oregonstate.edu
QUESTION DEADLINE: June 09, 2026 at 10:00 AM Pacific Time (PT)
APPEALS:
CONTRACT ADMINISTRATOR: Hanna Emerson, Assistant Vice President & Chief
Ben Baggett/PacWave Contract Officer Procurement Officer
Construction Contracts Administration The Office of Procurement, Payment, and Travel
Oregon State University Oregon State University
644 SW 13th Street 644 SW 13th Street
Corvallis, OR 97333 Corvallis, OR 97333
Email: constructioncontracts@oregonstate.edu Email: hanna.emerson@oregonstate.edu
It is the Offeror's responsibility to continue to monitor the OSU Business and Bid Opportunities website for
Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be
considered non-responsive.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts) unless otherwise referenced or stated.

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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1.0 INTRODUCTION
1.1 Oregon State University ("OSU" and/or "Owner") is conducting a competitive ONE OR TWO-
STEP Request for Proposal (RFP) process to retain one firm to provide Marine Operations Consulting
services (the "Project").
OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be
submitted to bids@oregonstate.edu by the Due Date/Time.
VIRTUAL NON-MANDATORY PRE-PROPOSAL CONFERENCE- A virtual Non-Mandatory Pre-Proposal
Conference will be held on 11:00 AM PT on May 26, 2026, via Zoom. Firms wishing to attend shall e-
mail constructioncontracts@oregonstate.edu no later than 30 minutes in advance to receive the
Zoom link. The email subject line should contain the Solicitation Number/Name and Firm Name.
All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the
Question Deadline in order to be addressed. The email subject line should contain the Solicitation
Number/Name and Firm Name.
1.2 Background.
PacWave
Primarily funded by the U.S. Department of Energy, and developed and operated by Oregon State
University (OSU), PacWave is a wave energy test facility that consists of two open ocean test sites:
PacWave South: A pre-permitted, grid-connected site located seven miles off shore at a
depth of 65 to 78 meters.
PacWave North: A non-grid-connected site located two miles off shore at a depth of 45 to 55
meters.
For more information on PacWave, visit pacwaveenergy.org
PacWave offers support for national and international marine energy developers (or clients) as they
conduct testing, R&D, demonstration, and full-scale deployments of their wave energy converters
("WECs") and other innovative technologies.
Oregon State University
Oregon State University in Corvallis, Oregon is located within the traditional homelands of the Mary's
River or Ampinefu Band of Kalapuya. Following the Willamette Valley Treaty of 1855 (Kalapuya etc.
Treaty), Kalapuya people were forcibly removed to reservations in Western Oregon. Today, living
descendants of these people are a part of the Confederated Tribes of Grand Ronde Community of
Oregon (https://www.grandronde.org) and the Confederated Tribes of the Siletz Indians
(https://ctsi.nsn.us).
Founded in 1868 as Oregon's land grant institution, OSU serves the state, the nation and the world as
a premier 21st-century research university. OSU is committed to exceptional research, discovery,
innovation and engagement - and to integrating its research and engagement mission with the
delivery of a high-quality, globally relevant and affordable education for the people of Oregon and
beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only
university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and
Community Engagement.

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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The university's 570-acre main campus is located in the city of Corvallis, a vibrant college town of
nearly 58,000 in the heart of Western Oregon's Willamette Valley. Corvallis consistently ranks among
the safest, most highly educated and greenest small cities in the nation.
1.3 Worksite Location. Work location is at Consultant's choosing with potential occasional visits
to the PacWave facilities in Newport, Oregon.
1.4 Summary of Work.
To support safe, compliant, and efficient marine operations across the full lifecycle of each client's
testing activities, PacWave requires access to specialized marine operations expertise. OSU seeks to
engage a Marine Operations Consultant ("MOC") to provide advisory services to PacWave by
performing technical reviews, operational assessments, and risk-based evaluations.
The MOC will act in an advisory capacity to PacWave. All deliverables will be provided to PacWave,
and any communication with testing clients will be coordinated through PacWave.
1.5 Scope of Services.
The tasks below illustrate the types of activities and operational scenarios the MOC may be required
to support.
A. Marine Operations Monitoring and Risk Assessment
The MOC shall support PacWave during planning and execution phases of marine operations by
performing activities such as those listed below.
Tasks related to client activities:
Review and advise PacWave on client Installation, Operations, Maintenance, and
Decommissioning ("IOM&D") plans, identifying risk factors and providing recommendations
to PacWave to improve operational readiness and safety.
Review and advise PacWave on subsea cable connection operations, including adherence to
safety protocols, best practices, and minimizing risk to infrastructure and the environment.
The MOC shall observe, monitor, record such operations upon OSU request.
Advise PacWave on the suitability of vessels, marine equipment, and deployment strategies
in alignment with site-specific ocean conditions.
Advise PacWave on marine warranty and salvage operations.
Advise PacWave on planning for response operations in the event of abandoned
equipment/devices or device degradation.
Review and advise PacWave on client plans including those for rigging, towing, lifting, and
anchor handling.
Tasks in direct support of PacWave operations:
Evaluate and assist PacWave in planning for simultaneous operations, which may include
operations involving medium voltage subsea cables, multiple client assets, and several
Marine Service Providers ("MSPs").

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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Advise PacWave on its own marine operations including vessel operations, heavy lift, complex
anchoring of PacWave infrastructure, towing, and marine equipment protection, repair,
modification, and maintenance.
B. Marine Policy and Standard Operating Procedure ("SOP") Review
The MOC may support PacWave in the development, review, and refinement of the facility's marine
operations policies and standard operating procedures, including:
Marine logistics and operational planning, including simultaneous operations.
Communications and coordination protocols.
Requirements for underwater operations, including commercial diving, remotely operated
vehicles ("ROVs"), autonomous underwater vehicles ("AUVs"), and other underwater
activities.
Requirements for third-party verification ("TPV") processes.
Safety, health, and environmental requirements.
Emergency response procedures.
WEC or other device installation, operations, maintenance, and decommissioning.
Navigation and lighting requirements, including Private Aids to Navigation, Local Notices to
Mariners, and Automatic Identification System.
Client lifecycle processes.
C. Decommissioning Bond/Escrow Review
The MOC shall evaluate client decommissioning strategies and associated financial instruments. Tasks
may include:
Review and advise PacWave on the adequacy of decommissioning bonds/escrow plans
provided by testing clients to ensure coverage for the removal of devices, moorings, anchors,
and umbilicals, and returning the berth to its agreed-upon empty state.
Review the cost basis and schedule feasibility of client-submitted decommissioning
estimates-including operating days and weather contingencies-and advise PacWave on
their alignment with actual operational and removal costs.
Identify technical or logistical risks associated with proposed client decommissioning
approaches, including interim berth leave-behind states (e.g., cable management options) in
the event of temporary device removal.
D. Third-Party Verification ("TPV") Review
The MOC shall support PacWave in evaluating third-party engineering verification by:
Reviewing TPV reports covering:
o Design Verification - Ensuring that device designs demonstrate engineering integrity,
meet regulatory (permitting) requirements, and conform to applicable industry
standards.
o Build Verification - Evaluating TPV reports confirming that devices have been
constructed in accordance with approved designs and is ready for offshore
deployment.

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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o Mooring and Anchor System Verification - Reviewing TPV documentation for mooring
and anchor systems to ensure suitability and reliability of design, assessment of
simulation/modeling results and/or dynamic systems analysis.
Assessing whether TPV documentation:
o Meets applicable engineering and safety standards.
o Aligns with PacWave permit and operational requirements.
o Adequately addresses identified risks.
Reviewing connection and pre-deployment verification procedures, including:
o Optional testing (e.g., pull tests).
o Risk reduction value of proposed verification steps.
E. Marine Operations Business Model Development
The MOC may be asked to advise PacWave on strategic and operational delivery models by
conducting the following:
Analyze and advise PacWave on potential business models that would allow PacWave to
more directly manage client marine operations.
Evaluate approaches where PacWave would contract with one or more MSPs to execute
marine operations on behalf of clients, with PacWave providing oversight and coordination.
In cooperation with OSU Office of Procurement, Payment, and Travel ("OPPT") assist PacWave
with the development of scopes of work for inclusion in Requests for Qualifications ("RFQs")
or Request for Proposals ("RFP") to pre-qualify MSPs for future contracted operations at the
Project site.
Participate as a non-evaluating subject matter expert providing technical review of MSP
proposals and advisory support to the evaluation committee during the selection process..
Inform and advise PacWave on supply chain and vendor management.
Advise PacWave on potential contracting or procurement of assets to support marine
operations.
Illustrative Deliverables
Deliverables will vary based on tasking, but may include:
Reports to PacWave on observed client operations and activities, including deviations or plan
changes.
Assessments of the adequacy of decommissioning bond/escrow plans and associated risk
mitigation.
Technical review memos for IOM&D plans and cable connection operations.
Review summaries of TPV reports.
Internal document (policies and SOPs) revisions.
Recommendations for internal and external corrective actions.
Post-incident or post-storm inspections and reporting.
Contingency and casualty-response plans.
Development of tabletop training scenarios and exercises.

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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2.0 SCHEDULE
Issue Date May, 19 2026
Non-Mandatory Pre-Proposal Conference May, 26 2026 11:00 AM PT (via Zoom)
Question Deadline June, 09 2026 10:00 AM PT
Final Addendum Issuance (if necessary) By June, 11 2026
Proposal Due Date/Time June, 24 2026 10:00 AM PT
The following dates are tentative and subject to change without notice:
Estimated notification of finalists (If Applicable) July, 01 2026
Presentations/Interviews (If applicable) Week of July, 06 2026
Notice of Intent to Award By July, 15 2026
Estimated Contract execution By July, 30 2026
Estimated Notice to Proceed By July, 31 2026
OSU will make every effort to adhere to the above schedule. It is however, subject to change.
3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS
3.1 Questions.
3.1.1 All questions and contacts with OSU regarding any information in this RFP must be
addressed in writing via email to constructioncontracts@oregonstate.edu no later than the
Question Deadline as stated in Section 2.0. If an offeror is unclear about any information
contained in this document or its exhibits (Project, scope, etc.), they are urged to submit
those questions for formal clarification.
3.2 Solicitation Process Revision Requests.
3.2.1 Offerors may submit a written request for change of particular solicitation process
provisions to the Chief Procurement Officer at the address or email listed in this document.
Such requests for change shall be received no later than the Question Deadline listed above.
3.2.2 Such requests for change shall include the reasons for the request and any proposed
changes to the solicitation process provisions.
3.3 Change or Modification.
3.3.1 Any change or modification provided by the Owner for this RFP or the documents
included as exhibits to this RFP shall be made by a duly issued Addendum made available to
all firms on the OSU Business and Bid Opportunities website. It is the responsibility of each
Offeror to visit the website and download any addenda. No information received in any
manner different than as described herein shall serve to change the RFP in any way,
regardless of the source of the information.
3.3.2 OSU will not be responsible for any other explanation or interpretation of this RFP or
the documents included as exhibits to this RFP.

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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3.4. Appeals.
3.4.1 Appeals related to the OSU solicitation process and award decisions and actions shall
be pursuant to OSU Standards (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts). All written appeals must be delivered to the Chief
Procurement Officer, at the address given in this RFP.
4.0 PUBLIC RECORD
4.1 OSU will retain an electronic copy of this RFP and one electronic copy of each response
received, together with electronic copies of all documents pertaining to the award of a contract.
These documents will be made a part of a file or record, which shall be open to public inspection
after OSU has announced its intent to award a contract. If a response contains any information that
is considered a trade secret under ORS 192.345(2), you must mark each trade secret with the
following legend: "This data constitutes a trade secret under ORS 192.345(2), and shall not be
disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192."
4.2 The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and
the exemption from disclosure applies only "unless the public interest requires disclosure in the
particular instance."
4.2.1 Therefore, non-disclosure of documents or any portion of a document submitted as
part of a Proposal may depend upon official or judicial determination made pursuant to the
Public Records Law.
4.3 In order to facilitate public inspection of the non-confidential portion of the response,
material designated as confidential shall accompany the response, but shall be readily separable
from it. Prices, makes, model or catalog numbers of items offered, scheduled delivery dates, and
terms of payment shall be publicly available regardless of any designation to the contrary. Any
Proposal marked as a trade secret in its entirety may be considered non-responsive and be rejected.
5.0 FORM OF AGREEMENT
A Sample CONSULTANT'S AGREEMENT is included as an exhibit and contains contract terms and
conditions applicable to the work. The sample contract may contain certain notes or alternative
provisions. Those alternative provisions will be included at the sole discretion of OSU.
6.0 RESERVED
7.0 INSTRUCTIONS TO OFFERORS
7.1 Summary of Work. The Work contemplated in this document shall be for OSU in connection
with the Project described in Section 1.0 of this document.
7.2 Pre-Proposal Conference and Site Visit.
7.2.1 The Pre-Proposal Conference will be administered virtually via Zoom. Offerors must
contact the Contract Administrator to request virtual Conference access. This request must

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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occur no later than thirty (30) minutes prior to the meeting time, as stated in this RFP.
7.2.2 No statement made by any officer, agent, or employee of OSU in relation to the
physical conditions pertaining to the Work site will be binding on OSU, unless included in
writing in the documents included as exhibits to this RFP or an Addendum.
7.2.3 Date and Time of a Pre-Submittal Conference is located on the cover sheet of this
RFP.
7.2.4 RESERVED
7.3 Response Submission.
7.3.1 Submit one (1) electronic version via email to be received by the Due Date/Time
listed in this document to bids@oregonstate.edu as stated in this RFP. Electronic versions
must be sized appropriately for transfer (under 10 mb).
7.3.2 All responses must be received by OSU before the Due Date/Time. OSU's official clock
shall prevail in any time conflict. Any response received after the Due Date/Time will be
rejected and will be retained and made part of OSU's archive records in accordance with OSU
Standards.
7.4 Response Submission Requirements.
7.4.1 Your response must be contained in a document not to exceed Twenty (20) single
sided pages including pictures, charts, graphs, tables and text you deem appropriate to be part
of OSU's review of your Proposal. Resumes of key individuals proposed to be involved in this
Project are exempted from the page limit and must be appended to the end of your response.
No supplemental information to the page limit will be allowed. Appended resumes of the
proposed key individuals, along with a Transmittal letter, table of contents, front and back
covers, references, exceptions and blank section dividers will not be counted in the page limit.
7.4.2 Your response must follow the format outlined below and include a
Transmittal/Cover Letter signed by an officer of your firm(s) with the authority to commit the
firm(s) and must also acknowledge receipt of all addenda. Include an email address for
communication purposes.
7.4.3 Any/all exceptions to the Terms and Conditions included in the Sample Contract
shall be clearly identified and appended to the Proposal in order to be considered by OSU
during the negotiation period.
7.4.4 The electronic response should be should be sized appropriately for transfer (under
10 MB) and formatted with page size of 8 12 x 11 inches with no fold-outs (except for any large
format documents required by evaluation criteria). The basic text information of the response
should be presented in standard business font size, and reasonable margins.
7.4.5 OSU may reject any response not in compliance with all applicable OSU solicitation
procedures and requirements, and may cancel this solicitation or reject for good cause, all

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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Proposals upon a finding by OSU that it is in the public interest to do so.
7.4.6 Note that throughout this procurement process, OSU will not accept responses that
require OSU to pay the cost of production or delivery.
7.4.7 Telephone and facsimile transmitted responses will not be accepted. Proposals
received after the Due Date/Time will not be considered.
7.4.8 Each response shall be emailed to bids@oregonstate.edu. Responses must be received
by the date/time and in the format specified herein. The email line should contain the
Solicitation Number/Name and Firm Name. Only those responses received at this email
address by the Due Date/Time shall be considered responsive. Responses submitted directly to
the Contract Administrator will NOT be considered responsive. It is highly recommended that
the offeror confirms receipt of the email with the Contract Administrator. The Contract
Administrator or designee may open the email to confirm receipt but will NOT verify the
integrity of the attachment(s), answer questions related to the content of the response, or
address the overall responsiveness.
7.5 Acceptance or Rejection of Solicitation Responses by OSU.
7.5.1 The procedures for Contract awards shall be in compliance with the provisions of
OSU standards and policies adopted by OSU.
7.5.2 OSU reserves the right to reject any or all responses and to waive minor informalities in
compliance with the provisions of OSU standards and policies adopted by OSU.
7.5.3 OSU reserves the right, in its sole discretion, to reject any Proposal determined to be
mathematically or materially unbalanced (or both).
7.5.3.1 Mathematically Unbalanced: A Proposal may be considered mathematically
unbalanced if pricing for any portion of the work-including but not limited
to preconstruction services, preliminary services, or other phases-is not fair
or reasonable. Costs should reflect a fair, proportionate, and reasonable
allocation of anticipated profit, overhead, an allowance for contingencies as
necessary, and other indirect costs. Considering the complexity of the
transaction, OSU may use a variety of factors and analytical tools to assess if
a Proposal is unbalanced. For example, a Proposal that is mathematically
unbalanced may significantly overstate or understate costs relative to the
Proposer's reasonable and supportable actual costs; may not reflect
published or market pricing data; may not fully respond to the specifications;
may stage work in a manner that does not reflect the amount of work
completed; may include work that could result in quality shortfalls; may not
allow for availability of supplies and materials; or other similar factors. Cost
framework and breakdown, including discounts, price model and funding
source, may also be relevant in assessing if a Proposal is mathematically
unbalanced.

RFP No. 2026-021481 - Marine Operations Consultant: PacWave
Due Date/Time: 06/24/2026 at 10:00 AM Pacific Time
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7.5.3.2 Materially Unbalanced: A materially unbalanced Proposal refers to pricing
that may appear favorable in part but could result in higher overall costs or
risks to the Owner. This includes Proposals that raise concerns about
whether they will ultimately result in the lowest cost or best value.
7.5.3.3 It is the Proposer's responsibility to provide accurate and supportable cost
and pricing estimates for each deliverable portion of work. Should a
Proposer misrepresent or falsify Proposal estimates-whether to influence
scoring or for any other purpose-, the Proposal may be rejected as non-
responsible. In addition, the Proposer may also be subject to other
consequences in accordance with applicable University ethics and
procurement standards, including but not limited to a finding that the
Proposer does not demonstrate a satisfactory record of integrity which
would be considered in future solicitations or termination of current Owner
contracts.
7.5.3.4 The Owner's determination of whether a Proposal is unbalanced shall be
conclusive for purposes of the procurement evaluation and shall be applied
in accordance with University standards, policies, and applicable law.
7.6 Withdrawal of Solicitation Response.
7.6.1 At any time prior to the Due Date/Time, an Offeror may withdraw its response in
accordance with OSU Standards. This will not preclude the submission of another response by
such Offeror prior to the Due Date/Time.
7.6.2 After the Due Date/Time, Offerors are prohibited from withdrawing their response,
except as provided by OSU Standards.
7.7 Evaluation Process.
The written response to this RFP is the first in a potential two-step process in the selection of a firm
for this Project. The responses to this RFP will be evaluated by a selection committee with the top
scoring firms being invited to advance to further evaluation steps including virtual Proprietary
Discussions and Presentations/Interviews should the committee determine they are necessary.
Presentations/Interviews will include a Twenty (20) minute presentation period, immediately
followed by a separate Thirty (30) minute Q&A session.
After all of the Presentations/Interviews are completed, the members of the selection committee will
discuss the strengths and weaknesses of the finalists. The members of the selection committee will
then score the finalists based on all information received, presented and heard during the
Presentations/Interviews. Optional Reference Checks may also be undertaken to aid in final scoring.
Upon completion of final scoring, negotiations may commence with all Offerors submitting
responsive proposals or all Offerors in the competitive threshold.
Final scoring of the Presentations/Interviews and Reference Checks (if applicable) will be separate
and not cumulative from the short-listing.