2026 Marina Fuel & Gas Provider

REQUEST FOR SEALED BIDS
FOR THE
CITY OF ALPENA PROJECT
2026 City of Alpena Marina Fuel and Gas Provider
April 2026
Prepared By:
City of Alpena
Engineering Department
208 N. First Avenue
Alpena, MI 49707
(989) 354-1730

Table of Contents
Page
Request for Sealed Bids ................................................................................. 1
Advertisement ................................................................................................ 2
Instructions to Bidders .................................................................................... 3
Contractor's Liability Insurance ...................................................................... 6
Award Process ............................................................................................... 9
Bid Proposal ................................................................................................... 12
Bid Sheets ...................................................................................................... 12
Agreement ...................................................................................................... 15
Contractor's Qualification Statement .............................................................. 23
Project Specifications ..................................................................................... 24

ADVERTISEMENT
I. Sealed Bids Due
Sealed bids on forms prepared by the Engineer will be received by the City of Alpena at
208 N. First Avenue, Alpena, Michigan, 49707, until 2:00 p.m. (local time) on Wednesday,
May 13, 2026, for the 2026 City of Alpena Marina Fuel and Gas Provider, in accordance
with drawings, specifications, and other contract documents prepared by the City of
Alpena Engineering Department.
II. Proposals Will be Publicly Opened and Read
At 2:00 p.m. (local time) on Wednesday, May 13, 2026, at 208 N. First Avenue, Alpena,
Michigan, 49707. Bids received after the aforementioned time shall be considered late
and returned to the submitting entity unopened.
III. Reviewing Documents
Drawings, specifications, and other contract documents may be reviewed at the following
plan rooms:
City of Alpena
City Engineering Office
208 North First Av
Alpena, MI 49707
IV. Obtaining Contract Documents
Drawings, specifications, and other contract documents may be obtained on the City of Alpena
website beginning on April 30, 2026.

INSTRUCTIONS TO BIDDERS
I. Proposals Requested for Supply of the necessary materials, tools, and all of the equipment and
labor necessary, and all utilities and transportation services required to be performed and completed in
workmanlike manner all of the work shown in accordance with drawings, specifications, and other
contract documents prepared by the City of Alpena:
A. Proposal: To be considered, each bidder shall submit a COMPLETE proposal in
response to this Request for Sealed Bids. No other distribution of proposals is to be made
by the bidder. Each proposal shall be made on a form prepared by the Engineer and
included as one of the contract documents and shall be submitted in a sealed envelope
bearing the title of the work and the name of the Bidder.
B. Discrepancies: In case of a difference between the stipulated amount of the proposal
written in words and the stipulated amount written in figures, the stipulated amount stated
in written words shall govern.
C. Modifications: Proposals shall not contain any recapitulations of the work to be done.
Alternate proposals will not be considered unless called for. Oral proposals or
modifications will not be considered.
D. Examination of Contract Documents and Visit to Site: Before submitting a proposal,
Bidders shall carefully read the specifications and the other contract documents, shall
visit the site of work and shall fully inform themselves as to all existing conditions and
limitations and shall include in the proposal a sum to cover the cost of all items included
in the contract documents.
E. Delivery of Proposals: Proposals shall be delivered by the time and to the place stipulated
in the Advertisement. It is the sole responsibility of the Bidder to see that his proposal is
received in proper time. Any proposal received after the scheduled closing time for receipt
of proposals shall be returned to the Bidder unopened.
F. Withdrawal: Any Bidder may withdraw his proposal, either personally or by telegraphic
or written request, at any time prior to the scheduled closing time for receipt of proposals.
G. Opening: Proposals will be opened and publicly read aloud at the time and place set forth
in the Advertisement.
H. Award or Rejection: The contract will be awarded to the responsive and responsible
bidder who offers the best value to the City of Alpena in compliance with the instructions
herein and with the Advertisement. (See section "Award Process" in the "Instructions to
Bidders".)
II. Interpretation of Documents
If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of the
specifications or other contract documents or finds discrepancies in or omissions from the drawings or
specifications, he may submit to the Engineer a written request for an interpretation or correction
1

thereof. The person submitting the request will be responsible for the prompt delivery. All requests for
information on the project shall be via, letter, written facsimile (989) 354-1709 or e-mail to
engineer@alpena.mi.us.
In the event that information is transmitted other than by letter, facsimile, or email, answers furnished
shall not be considered official until verified in writing by the City of Alpena.
The City of Alpena does not commit to answering questions during the last seven (7) workdays prior to
sealed bid opening date.
Answers that change or substantially clarify the request for sealed bids or the specifications will be
made only by Addendum duly issued and a copy of the Addendum will be mailed or delivered to each
person receiving a set of the contract documents until seven (7) working days prior to date of sealed
bid opening. Neither the Owner nor the Engineer will be responsible for any other explanations or
interpretations of the contract documents.
III. Addenda
Any addenda issued during the time of bidding or forming a part of the contract documents loaned to
the Bidder for the preparation of his proposal shall be covered in the proposal and shall be made a part
of the contract. Receipt of each Addendum shall be acknowledged in the proposal. Information requests
shall follow the procedure as above and must be received a minimum of seven (7) working days prior
to bid letting date for sufficient time to issue an addendum if warranted.
IV. Bidders Interested in More Than One Proposal
No person, firm, or corporation shall be allowed to make, file, or be interested in more than one proposal
for the same work, unless alternate proposals are called for. A person, firm or corporation who has
submitted a sub-proposal to a Bidder or who has quoted prices on materials to a Bidder is not hereby
disqualified from submitting a sub-proposal or quoting prices to other Bidders.
2

V. Correction or Withdrawal of Bids; Cancellation of Awards
Correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of
awards or contracts based on such bid mistake, may be permitted where appropriate. Mistakes
discovered before bid opening may be modified or withdrawn by written or electronic notice received in
the office designated in the invitation for bids prior to the time set for bid opening. After bid opening,
corrections in bids shall be permitted only to the extent that the bidder can show by clear and convincing
evidence that a mistake was made, the nature of the mistake, and the bid price actually intended. After
bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City or
fair competition shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of
fact may be permitted to withdraw its bid if:
A. the mistake is clearly evident on the face of the bid document but the intended correct bid
is not similarly evident; or
B. the bidder submits evidence which clearly and convincingly demonstrates that a mistake
was made. All decisions to permit the correction or withdrawal of bids, or that cancel
awards or contracts based on bid mistakes, shall be supported by a written determination
made by the City Clerk.
VI. Performance Bond and Labor and Material Payment Bond
A Performance Bond and Labor and Material Payment Bond shall not be required.
3

Contractor's Liability Insurance
The Construction Contractor shall maintain at its own expense during the term of this Contract the
insurance coverage(s) where indicated by an [X]:
A. [X] Workers Compensation Insurance
1. Contractor shall maintain statutory workers compensation and employer's liability
insurance. Limits shall be no less than $ 500,000 for bodily injury by accident or
$500,000 each employee for bodily injury by disease, Dependent on the type of
project the minimum coverage may be increased.
2. Waiver of Subrogation - Contractor waives all rights against the City of Alpena, its
agents, public officials, employees, and volunteers for recovery of damages to the
extent these damages are covered by workers compensation and employer's
liability insurance obtained by the Contractor.
3. If Contractor is self-insured for purposes of workers compensation, the Contractor
must submit a copy of a current letter, permit, or certification issued by the
appropriate state agency.
B. [X] Commercial General Liability and Umbrella/Excess Liability Insurance:
1. [X] a. Contractor shall maintain commercial general liability (CGL), and, if
necessary, commercial umbrella/excess insurance with a limit of not less than
$1,000,000 each occurrence/$2,000,000 aggregate. If the CGL insurance contains
a general aggregate limit, such limit shall apply separately to this project.
[ ] b. Projects of a larger scope that could or would impact the greater
population may require a CGL of $2,000,000 per occurrence and $4,000,000
aggregate. The required amount of coverage will be included in the bid
specifications.
2. CGL insurance shall cover liability arising from premises, operations, independent
contractors, products-completed operations, personal injury and advertising injury,
and liability assumed under an insured contract, including this contract.
3. City of Alpena shall be included as an additional insured under the CGL and under
the commercial umbrella/excess, if any. This insurance shall apply as primary
insurance with respect to any other insurance or self-insurance program afforded
to the City of Alpena. A copy of the certificate shall be provided to the City
prior to the execution of the contract. On the Additional Remarks Schedule of
the certificate it shall state: "The City of Alpena is an Additional Insured on the
noted policies with respect to any contract between the Named Insured and the
Certificate Holder." A sample Certificate of Liability Insurance form is attached to
the end of this policy.
4. Waiver of subrogation - Contractor waives all rights against the City of Alpena and
its agents, public officials, employees, and volunteers to the extent these damages
4

are covered by the CGL or commercial umbrella liability maintained pursuant to
this agreement.
A. [X] Business Auto and Umbrella/Excess Liability Insurance:
1. Contractor shall maintain business auto liability and, if necessary, commercial
umbrella/excess liability insurance with a limit of not less than $1,000,000 each
accident. Such insurance shall cover liability arising out of any auto, including
owned, non-owned, and hired.
2. Waiver of subrogation - Contractor waives all rights against the City of Alpena and
its agents, public officials, employees, and volunteers for recovery of damages to
the extent these damages are covered by the business auto liability or commercial
umbrella insurance obtained pursuant to this agreement.
D. [ ] Builder's Risk Insurance:
1. Contractor shall purchase and maintain builder's risk insurance on the Contractor
shall purchase and maintain builder's risk insurance on the entire project. Such
insurance shall be written in an amount equal to the contract sum. Insurance shall
be written on a replacement costs basis. All approved change orders must be
accompanied by an increase in the builder's risk limit of insurance at the time the
change order is approved.
2. The insurance shall name as insured the Owner, General Contractor, Construction
Manager, and all contractors and subcontractors undertaking the work.
3. The insurance shall cover the entire work at the site identified in this agreement,
including reasonable compensation for architect's fees made necessary by an
insured loss. Insured property shall include property on the site but not yet a part
of the building, portions of the work located away from the site but intended for use
at the site and shall also cover portions of the work in transit. The policy shall
include as insured property scaffolding and temporary buildings located at the site.
The policy shall cover the cost of removing debris, including demolition as may be
legally made necessary by operation of building laws and ordinances.
4. Contractor shall purchase and maintain boiler and machinery insurance, the
insurance shall name as insured the Owner, General Contractor, Construction
Manager, and all contractors and subcontractors undertaking the work.
5. The insurance required in this section shall be written to cover "all risk" of physical
loss except those specifically excluded in the policy.
6. A copy of the certificate shall be provided to the City prior to the execution of the
contract. On the Additional Remarks Schedule of the certificate, it shall state: "The
City of Alpena is an Additional Insured on the noted policies with respect to any
contract between the Named Insured and the Certificate Holder."
E. All the above insurance policies shall contain the following wording:
5

"It is agreed that this insurance shall not be cancelled, materially changed, or non-renewed
without at least a sixty (60) day written notice to the City of Alpena at their principal mailing
address."
F. Insurance Company Approval and Certificates of Insurance:
Insurance Companies, additional insured endorsements, and policy forms shall be subject to the
approval of the City of Alpena. Such approval shall not be unreasonably withheld. Contractor
shall furnish the City Manager of the City of Alpena with certificates of insurance or a certified
copy of the policy, if requested by the City Manager.
G. Endorsement for Motor Carrier Policies of Insurance for Public Liability
Please provide proof of coverage as outlined in Endorsement for Motor Carrier Policies of
Insurance for Public Liability under Sections 29 and 30 of the Motor Carrier Act of 1980. Form
MCS-90 is attached as a reference.
6