Mar 2026 WBHS two-story wing data cabling

REQUEST FOR BID PROPOSAL
ON THE STRUCTURED CABLING PLANT for
Winder Barrow High School in the
BARROW COUNTY SCHOOL SYSTEM
The Barrow County School System
Information Technology Services
179 W. Athens Street
Winder, Georgia 30680
ITSBids@barrow.k12.ga.us

REQUEST FOR PROPOSAL (RFP) FOR CAT-6 CABLING
To: All Interested Vendors
You are invited to submit a formal proposal (bid) for installing new data communications at Winder
Barrow High School in Winder, GA in accordance with the attached General Conditions and
Specifications.
All questions should be emailed no later than Wednesday, March 18th, to ITSBids@barrow.k12.ga.us.
Any modifications to the RFP based on questions and answers regarding this offering will be posted
as addendums to the RFP, and made available on the web site at http://www.barrow.k12.ga.us/.
Vendors are responsible for checking the web site for amendments to the RFP. Vendors
should check for RFP updates prior to submitting final proposal.
Proposals from bidders will be received by Barrow County Schools via email until 11:00 AM local
time, on Wednesday, March 25th, 2026. Proposals must be sent to ITSBids@barrow.k12.ga.us and
should include the words "WBHS Cabling response" in the subject.
Emailed proposals will only be deemed accepted for consideration upon delivery of a
confirmation email from jstclair@barrow.k12.ga.us to vendor's email indicating receipt of
proposal. If vendor does not receive confirmation of receipt of proposal via email, vendor
should consider proposal not to have been delivered.
Barrow County reserves right to postpone bid opening to later the same day beyond original due
date/time in event of notification of delayed bid delivery. Once time has been called and the first
proposal has been opened, any proposals received thereafter will be returned unopened. Proposals
must be valid for a period of ninety (90) days after the date of receipt of bid. Barrow County Schools
reserves the right to reject any and all bids or to waive any informality in bidding.
Structured Data Cabling Data Cabling 1

GENERAL CONDITIONS
1. Locations of Sites
The location of the work is at Winder Barrow High School in Barrow County, GA. 272 N 5th Ave, Winder, GA
30680
2. Scope of Work
The following are the General Conditions for the work to be performed as outlined in the Specifications.
It is understood that except as otherwise specifically stated in the contract, the Vendor (Contractor) shall provide
and pay for all materials, labor, tools, equipment, transportation, temporary construction of every nature and all
other services and facilities of every nature whatsoever, necessary to execute, complete and deliver the work
within the specified time. Permits and licenses necessary for the execution of the work shall be secured and paid
for by the Vendor.
Any work necessary to be performed after regular working hours or on Sundays or legal holidays shall be
performed without additional expense to the Owner.
3. Protection in General
The Vendor shall protect all buildings, trees, shrubs, lawns, and all landscape work from damage. Any damaged
property shall be repaired and replaced at the Vendor's expense.
The Vendor shall protect all private roads, streets and sidewalks, driveway aprons, driveways, and shall make all
necessary repairs at the Vendor's expense.
The Vendor shall protect all furniture, carpeting, flooring, doors, door facings, ceilings, windows, and interior walls
from damage, and shall make all repairs or replacements at the Vendor's expense.
The Vendor shall protect all existing equipment, wiring, and cabling that is not scheduled for vendor removal, and
shall make all repairs or replacements at the Vendor's expense.
Prior to executing any repairs or replacements resulting from failure to adhere to these guidelines, Vendor shall
notify Owner of nature/extent of damages and shall consult with Owner to insure that repairs are planned,
executed, and completed in a manner satisfactory to Owner.
4. Change in Contract
The Owner will not be responsible for any change in the work involving extra cost unless approval in writing is
furnished by the Owner before such work is begun.
5. Existing Conditions
The Vendor, in undertaking the work under this contract, is assumed to have visited the premises and carefully
inspected the blueprints, and to have taken into consideration all conditions which might affect the work. No
consideration will be given to any claims based on lack of knowledge of existing conditions.
6. Affidavits
Before acceptance of proposal by the Barrow County School System, the Vendor will be required to furnish
affidavits on enclosed forms.
7. Insurance
Within seven days after notification of award, Vendor shall furnish to Owner a Certificate of Insurance showing
compliance with the following limitations.
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The Vendor agrees to comply with the provisions of Worker's Compensation laws of the State of Georgia.
It shall be stated on every policy or certificate of insurance, as the case may be, that "The insurance company
agrees that Policy No. shall not be canceled, changed, or allowed to lapse until ten (10) days after the
Barrow County School System has received written notice as evidence by return receipt of registered letter, and it
is agreed further that as to lapsing, such notice will not be valid if mailed more than fifteen (15) days prior to the
expiration date shown on this policy".
The Vendor further shall maintain such other insurance (with limits as shown below) as shall protect the Vendor
and Owner from any claims for property damage or personal injury, including death, which may arise out of
operations under this contract, and the Vendor shall furnish the Owner certificates and policies of such insurance
as shown below.
Below is listed the insurance coverage that must be procured by the Vendor at his own expense. The Vendor
agrees to follow instructions indicated in each case:
A. Owner's Protective Liability Insurance
Protective injury, including death - limits of $250,000.00 for each person and $500,000.00 for each
accident.
B. Vendor's Public Liability Insurance
Personal injury, including death - limits of $250,000.00 for each person and $500,000.00 for each
accident.
Property Damage - limits of $50,000.00 for each accident and $100,000.00 for the aggregate.
Disposition: Certificate of Insurance of both of above must be sent to Owner prior to
commencement of work.
No insurance will be acceptable unless written by a company licensed by the State Insurance Department
to do business in Georgia.
C. Workers Compensation (WC) coverage:
Statutory Limits - required in all contracts
Bodily injury by Accident - each employee $100,000
Bodily injury by Disease - each employee $100,000
Bodily injury by Disease - policy limit $500,000
8. Warranty
The Vendor shall furnish a written warranty indicating (a)the equipment (electronics) supplied under these
specifications will be free from defects of materials and workmanship for a period of no less than five (5) years,
(b)the cable plant and labor will be free from defects of materials and workmanship for a period of no less than
fifteen (15) years from the date of final acceptance unless otherwise specified and, (c) all defects occurring within
that period shall be corrected in a timely manner at no cost to the Barrow County School System.
9. Payments
Payment will be made only after inspection and approval by the director of technology or his designee. Such
approval will be given only after all debris, equipment, materials, etc., are removed from the property, all cleaning
completed, any damage repaired, and test results are delivered and approved. Only a single payment is
guaranteed to be made to the vendor when all aspects of the contract have been completed to the
Owner's satisfaction.
10. Application for Payment
All applications for payment shall be signed by the Vendor and emailed to jstclair@barrow.k12.gaus, or mailed to:
Structured Data Cabling Data Cabling 3

The Barrow County Schools
Information Technology Services
Attention: Mr. John St.Clair
179 W. Athens Street
Winder, GA 30680
11. Addenda
Any addenda issued during the time of the request for proposal shall be addressed in the proposal, and in closing
the contract they shall become part thereof.
12. Proposal Acceptance and Interpretations
The Barrow County School System may accept any proposal offered on an all, partial, or none basis, within funds
available, whichever is in the best interest of the school system.
If any questions arise within the RFP documents, the vendor may submit to the Barrow County School System an
emailed written request for interpretation to ITSbids@barrow.k12.ga.us. Any interpretation of documents will be
made by addendum to the RFP. Copy of such addendum, approved by the director of technology, will be made
available on the school system web site. The Barrow County School System will not be responsible for any other
explanation or interpretations. The Barrow County School System reserves the right to extend the due date if
such information significantly amends this solicitation or makes compliance with the original due date impractical.
The Barrow County School System reserves the right to reject any or all proposals and wave technicalities and
informalities, including but not limited to late arrival of proposals so long as said proposal arrives on the date
proposals are due.
13. Withdrawal of Proposal
A proposal cannot be withdrawn after it is filed, unless vendor makes a request in writing to the Barrow County
School System prior to time set for opening of proposals, unless the Barrow County School System fails to accept
bid within ninety (90) days after date fixed for opening of bids.
14. Vendor's Qualifications
As part of the proposal, vendor must complete the attached "Statement of Vendor's Qualification" form. Vendor
may be required, before awarding of contract, to demonstrate to the complete satisfaction of the Barrow County
School System, that vendor has the necessary facilities, ability and financial resources to execute the work in a
satisfactory manner and within the time specified; that vendor has had experience in work of the same or similar
nature; and that vendor has past history and references which will assure the Barrow County School System of
vendor's qualifications for executing the work.
Vendors must submit a copy of a valid low-voltage license (Low-Voltage General, Low-Voltage
Telecommunications, or Low-Voltage Unrestricted as issued by the State Construction Industry Licensing Board
of Low-Voltage Contractors) of the individual(s) who will perform and/or supervise this work.
Vendors must submit a copy of a BICSI (Building Industry Consulting Service International) certified RCDD
(Registered Communications Distributions Designer) certificate of the individual(s) who designs and/or supervises
the design of the proposed work.
15. Stored Materials
Any materials stored on job site shall be Vendor's responsibility.
16. Specifications
Complete specification details or "cut-sheets" for all products proposed must be provided as part of the proposal
package.
17. Removed.
18. Trade Names "or Equal" Clause
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The number and trade names given for any products are taken from various manufacturer's catalogs and shall
construed as being descriptive only of type, style, and quality of materials required, and should be considered to
include "or equivalent" in the description.
Reference to or specification of any article, device, product, material fixture, form or type of construction, etc., by
name, make or catalog number, with or without the words "or equal," shall be for the purpose of establishing a
standard of quality and shall not be construed as limiting competition. Should the Vendor wish to use a product
other than the make or kind specified, but which is equal to that specified, vendor shall specify the product
substitution and reference the original line item being substituted.
19. Indemnification
Vendor agrees to hold the Barrow County School System harmless and to indemnify the Barrow County School
System from every expense, liability or payment arising out of or through injury (including death) to any person or
persons or damage to property (regardless of who the owner may be of the property) of any place in which work
is located arising out of or suffered through any act or omission of Vendor or subcontractor.
20. Vendor's Representative
The Barrow County School System reserves the right, with sole discretion, to refuse to allow any representative of
the Vendor to service the contract in any manner. In this event the Vendor shall furnish another representative
who is acceptable to the Barrow County School System.
The vendor may not use subcontractors for any portions of the work. The Barrow County School System will
reject any un-authorized subcontractor without explanation or recourse by the Contractor or the subcontractor.
21. School District Regulations
The Vendor and its representatives shall follow all applicable Barrow County School System policies and
regulations while on school district property, including the no smoking, no weapons, and drug-free policies. No
work shall interfere with school or system activities or environment unless permission is given by the Principal of
the school or the Network Telecommunications Manager.
22. Governing Law
All proposals and related documents submitted to the Barrow County School System by vendors are governed by
the laws of the State of Georgia.
23. Special Stipulations
Attached to these General Conditions are certain conditions specific to the work to the performed.
24. Comprehensive list of references
Vendor's proposal shall include a detailed list of references along with contact person, dates of work, mailing
address, and telephone numbers.
25. Demonstrated Capability of Vendor
The Vendor must provide proof of successful installation in a minimum of two sites using Category 6 CAT-6
cabling with four hundred (400) or more active nodes installed.
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CHECKLIST FOR PROPOSAL TO PROVIDE STRUCTURED COMMUNICATIONS CABLING
FOR WINDER BARROW HIGH SCHOOL IN
Winder, GA
BIDDERS:
YOU ARE REQUIRED TO COMPLETE THIS CHECKLIST AND INCLUDE IT WITH YOUR PROPOSAL.
YOUR PROPOSAL PACKAGE MUST INCLUDE THE FOLLOWING ITEMS IN THE ORDER SPECIFIED:
_____ 1. PROPOSAL CHECKLIST (This page)
_____ 2. SIGNED PROPOSAL FORM (Following page of this document)
_____ 3. PROPOSAL INCLUDING ALL OF THE FOLLOWING
_____ A. TOTAL COSTS OF PROPOSAL
_____ B. COMMENCEMENT AND COMPLETION SCHEDULES
_____ C. BILL OF MATERIALS AND LABOR PER TASK
_____ D. CATALOG PAGES AND/OR CUT SHEETS AS APPROPRIATE
_____ E. Proposed cable TESTING and ACCEPTANCE procedures and documentation
_____ F. WARRANTY services, procedures, conditions, and time periods.
_____ G. OTHER CONSIDERATIONS - See page 16 of this RFP
_____ 4. STATEMENT OF VENDOR'S QUALIFICATIONS
_____ 5. SIGNED AFFIDAVIT
_____ 6. LOW VOLTAGE LICENSE AND PROOF OF RCDD CERTIFICATION
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PROPOSAL FORM TO PROVIDE CAT-6 CABLING
Having carefully examined the Proposal Invitation Letter, the General Conditions, and the Request for Proposal for
Structured Cabling, any addenda, as well as the actual sites and premises, and conditions affecting the work, the
undersigned proposes to provide the required materials, labor, and services specified in the attached proposal for the total
sum of
_____________________________________________________________________ Dollars ($_________________)
Respectfully Submitted,
______________________________________________________________________________
Name of Firm
______________________________________________________________________________
Address of Firm
______________________________________________________________________________
Signature Telephone Number
______________________________________________________________________________
Name and Title
______________________________________________________________________________
Name and Title of Vendor's Representative who will service contract
______________________________________________________________________________
Address and Telephone Number of Vendor's Representative
______________________________________________________________________________
Email address
______________________________________________________________________________
sam.gov CAGE code
______________________________________________________________________________
Earliest possible start date, including acquisition of materials
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SUMMARY OF COSTS AND SCHEDULES
PROJECT COST SUMMARY - Print or type ALL amounts HERE
Break down project's costs
Task Materials Labor TOTAL
1 $ $ $
2 $ $ $
3 $ $ $
4 $ $ $
5 $ $ $
SCHEDULE SUMMARY - Print or type ALL quantities HERE:
Estimated start date - approximately May 25th
____________ Estimated start date.
Estimate completion date
____________ Estimated completion date
______________________________________________________ _____________
(Vendor Name) (Date)
______________________________________________________
(Signature Approving The Cost and Schedule Quotes Given Above)
______________________________________________________
(Print or Type Name of Vendor Representative Giving This Approval )
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PROPOSAL FORMAT
BILL OF MATERIALS AND LABOR PER TASK
Attach separate pages as necessary utilizing this format
Task #
Material or Labor Description and Units Part/Item No. Quantity Unit Price Extended Price
CABLE
RACKS
PATCH PANELS/WIRE MANAGEMENT
DATA JACKS
FACEPLATES
PATCH CORDS
RACEWAY & RELATED FITTINGS
OUTLET BOXES
CABLE TRAY
J HOOKS, TIES, CLIPS, etc.
OTHER
Fully define and describe the testing and acceptance procedures and documentation. Tests
performed must meet requirements specified in this RFP.
Fully explain all warranty provisions including services to be provided, procedures,
conditions, response times and time periods.
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