Mansfield Public Schools - RFP for Professional Cost Estimating Services

Agency: Town of Mansfield
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Dec 9, 2019
Due Date: Jan 7, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Title: Mansfield Public Schools - RFP for Professional Cost Estimating Services
Category: Facilities Management
Status: Open

Publication Date/Time:
12/9/2019 12:00 AM
Closing Date/Time:
1/7/2020 2:00 PM
Related Documents:

Attachment Preview

New Elementary School
Mansfield Public Schools
Request for Proposal for
Professional Cost Estimating Services
RFP Issue Date: December 10, 2019
Proposal Due: January 7, 2020 no later than 2:00pm
Table of Contents
I. Invitation to Submit Qualifications and Proposal
II. Project Overview
III. Scope of Services
IV. Timeline of the Process
V. Qualification Statement
VI. Method of Selection
VII. General Terms and Conditions
The Town of Mansfield and the Mansfield School Building Committee are seeking to
engage a Professional Cost Estimator to provide cost estimating services for the new
Mansfield Elementary School. Qualifications and proposal packages should be addressed
Mr. Randy Walikonis, Chairperson
c/o Tasha N. Smith, Executive Assistant to the Town MGR.
Town of Mansfield
4 South Eagleville Road
Mansfield CT 06268
All qualifications must be received by the date and time on the cover.
This RFQ/RFP consists of the following documents:
1. Request for Proposal this document
2. Exhibit 1a Proposal Form
3. Exhibit 1b Pricing Table
4. Exhibit 2 Cost Estimating Firms Experience
5. Exhibit 3 Required Disclosures
6. Exhibit 4 Legal Status Disclosures
7. Exhibit 5 Proposers Non-Collusion Affidavit Form
8. Exhibit 6 Proposers Statement of References Form
The new Elementary School will be located at 134 Warrenville Rd, Mansfield CT, adjacent
to the existing Southeast Elementary School which will be razed at the completion of the
new school. The enrollment of the new school is projected to be approximately 600
students. The proposed grade configuration is Pre-K thru Fourth Grade. The total building
area will be approximately 78,000s.f. The construction budget is 40.6 Million Dollars.
The new building will include features that minimize EUI (Energy Use Intensity). The goal
is to achieve a Net Zero Energy Building through innovative design and best practices. It is
a priority of the Mansfield community that all facilities are planned and developed with
consideration of sustainable practices including school placement, building design, building
materials and components, long term energy use, sustainability, and maintenance. Per
State of Connecticut requirements for public school construction, the project will be designed
to exceed CT High Performance Building standards.
To provide cost estimating services on behalf of the Town of Mansfield (the “Town”) for the
New Elementary School (the “Project”). Successful applicant is to act in the best interests
of the Town of Mansfield in dealing with the project architect and architect’s cost estimator.
1. The Cost Estimator will provide three (3) full construction cost estimates, during
schematic design, design development and construction documents, for the project in
CSI Division 41 format. Cost Estimator must also have the ability to convert CSI
estimates into Uniformat for OSCGR submission at Design Development Review and
Plan Completion Review.
2. Cost Estimator will attend and participate in person three (3) Cost Estimate
Reconciliations for each phase of Design Development. In person attendance for both
reconciliation meetings is mandatory, phone participation will not be considered
acceptable representation.
3. Cost Estimator will provide revised estimate and VE recommendation pricing based on
the cost estimate reconciliation meetings. All estimates, revisions, and other required
documents will be provided based on the schedule provided by the Owner’s Project
Manager. Cost estimator shall provide one (1) hard copy and one (1) electronic copy,
in excel format, of each estimate to the Owner’s Project Manager, Colliers Project
Leaders, Attn: Scott Pellman
4. The cost estimator will coordinate with the Architects cost estimator to align cost
estimate formats to assists in the reconciliation process.
5. The cost estimator will assist the Owners Project manager and Architect in compiling
all required estimates in the formats required for State approval for the Office of school
Construction Grants and Review.
The following timeline will be followed but is subject to change:
Schematic Design Documents Available
Initial SD Cost Estimate Due
SD Reconciliation Meeting
Design Development Documents Available
Initial DD Cost Estimate Due
DD Reconciliation Meeting
Revised Cost Estimate Due
VE Meeting
90% Construction Documents Available
Initial CD Cost Estimate Due
CD Reconciliation Meeting
Revised Final Cost Estimate Due
April 15, 2020
May 6, 2020
May 12, 2020
July 14, 2020
August 3, 2020
August 10, 2020
August 13, 2020
August 25, 2020
November 3, 2020
November 20, 2020
December 1, 2020
December 4, 2020
Questions and Amendments
Questions concerning the process and procedures applicable to this RFP or the other
requirements of this RFP are to be submitted by email to:
The noted representatives listed above must receive any questions from respondents no
later than three (3) business days before the response deadline.
Qualifications package
The statement of qualifications and proposal is due by January 7, 2020 by 2 p. m. Firms
are required to submit two (2) copies and one (1) electronic copy of their qualifications.
Hard Copies and the electronic copy on thumb drive should be sent to:
Mr. Randy Walikonis, Chairperson
c/o Tasha N. Smith, Executive Assistant to the Town MGR.
Town of Mansfield
4 South Eagleville Road
Mansfield CT 06268
In addition, submit one electronic copy via email to:
Scott Pellman - Senior Project Manager
Colliers Project leaders
Proposals shall be submitted by 2:00 p.m. on January 7, 2020. Postmarks prior to the
submission deadline do NOT satisfy this condition. The Town will not accept responses by
e-mail or fax. Respondents are solely responsible for ensuring timely delivery. The Town
will NOT accept late responses.
The Town may decline to accept responses received in unmarked envelopes that the Town
opens in its normal course of business. The Town may, but shall not be required to, return
such responses and inform the respondent that the documents may be resubmitted in a
sealed envelope properly marked as described above.
An authorized person representing the legal entity of the respondent must sign the proposal.
Any firm selected as cost estimator for the project will be ineligible for participation as a
Construction Manager, should it be bid in that scenario.
Fee Proposal
In addition to the two (2) copies and electronic copy of the qualification packages noted
above submit One (1) hard copy of the Fee Proposal Form Exhibit 1a and pricing Table
Exhibit 1b in a separate sealed envelope with the firm name referencing Town of
Mansfield request for qualifications / proposal for Cost Estimating Services.
The organization of the qualification statement is strictly enforced. Any deviation from the
directions given may disqualify the respondent’s qualification statement. All information
must be clear, concise and to the point.
Also submit one compete qualifications package and Fee proposal package electronically
to the Owners Project Manager Scott Pellman at the following address
Letter of Commitment - Provide a letter of interest addressed to: Mr. Randy Walikonis
Building committee chair
Indicate your firm's commitment to the project and how your firm will meet all
1. Firm History - Firms must have a minimum of ten (5) years under the same name.
Submit a brief history of the firm and explain the firm's ownership.
The person or firm responsible for preparing the cost estimates shall be a
professional cost estimator.
2. Firm's Capacity - Provide information indicating the capacity of the office that will
provide the Cost Estimating service (If your firm has offices outside of Connecticut,
include separate statistics for both your Connecticut office and your other offices).
Provide the number of professional staff members your office employs.
Provide the work in place in dollars that has been estimated each year for the past
five (5) years.
3. Project Team - Resumes for key staff. The resumes shall include specific information
about expertise in cost estimating tasks.
Including the name(s) of the individual(s) who will serve as the lead Cost
Estimator for the project.
4. Required Experience and performance - A description of “relevant” experience of
the proposer’s team in the following areas. List involvement of key team members.
projects similar to this one
OSCGR experience
Provide past performance data for CT school construction projects Final estimate
to bid.
5. Provide a fixed, lump sum total cost to accomplish the work described in the RFP
scope of services for the following phases: estimating (SD, DD and CD Phases).
All task amounts must include associated meetings, revised estimates and direct
costs (travel, mileage, per diem, communications, etc.). Use the attached
proposal form Exhibit 1a and Pricing table Exhibit 1b to provide the Fee
6. Provide an hourly rate for each team member for any work that may exceed the scope.
For each phase, provide the percentage level of effort for each primaryteam member.
The selection committee will review the qualifications and fee proposal packages and
will notify the awarded firm in writing.
Although the Owner plans to select the cost estimating firm through a “Quality Based
Selection Process” not solely based on proposed fee, the selected firm’s proposed
fee will be examined to ensure its consistency with that of competing firms. If
agreement upon a fee for services from the firm of first choice cannot be reached,
the Owner may choose to engage an alternate firm. However, the owner reserves
the right to reject any and all proposals if it finds, in its sole judgment that it would be
in the best interests of the owner to do so.

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