Mansfield - Ovalwood Chiller & Cooling Tower Replacement

Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Mansfield - Ovalwood Chiller & Cooling
Project Name Tower Replacement Response Deadline 06/09/2026 2:00 PM local time
Project Location Ovalwood Hall (0625) Project Number OSU-250019
City / County Mansfield / Richland Project Manager Andrew Hostetler
Owner The Ohio State University Contracting Authority Local Higher Education
Delivery Method General Contracting Prevailing Wages State
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
* "Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised
Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer
holding a certificate issued under section 4733.14 of the Revised Code." (Ohio Building Code section 4101:1-2-01 Definitions)
Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the
project number and name for RFQ you are responding to. See Section J of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Andrew Hostetler at hostetler.202@osu.edu with the project number
included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the
OFCC website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Ohio State University Mansfield Campus is seeking qualifications from Architect/Engineer (A/E) firms for the
replacement of a 35-year-old, 210-ton central chiller and associated rooftop cooling tower at Ovalwood Hall, located at
1680 University Drive, Mansfield, OH 44906. The central chiller plant also provides chilled water through existing buried
distribution loops to Conard Hall (1760 University Drive, Mansfield, OH 44906) and Eisenhower Hall (1640 University
Drive, Mansfield, OH 44906).
The project will include the replacement of the rooftop masonry screen wall surrounding the cooling tower at Ovalwood
Hall, which previously collapsed and has since been removed. The selected A/E will be responsible for assessing and
verifying existing building and mechanical conditions to ensure proper sizing and selection of the new chiller, cooling
tower, and associated pumps.
Scope of work will also include providing all necessary crane and rigging services to remove the existing chillers and
cooling towers and installing the new equipment on the existing concrete pads and/or structures if deemed reusable.
Construction activities are expected to occur during non-cooling months to minimize disruption to campus operations.
In addition, once the existing equipment is demolished and removed, the A/E shall evaluate the condition of the roof
surfaces beneath and around all equipment locations. The roof shall be inspected for any damage, penetration, or
compromised waterproofing. The A/E shall provide recommendations, details, and cost inclusion for any necessary roof
repairs or replacement work required to ensure the roof is fully sealed and watertight prior to installation of new
equipment.
B. Scope of Services
The project and construction budget as listed in this RFQ is estimated.
The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and
clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed
cost components to address the Owner's project requirements. Participate in the Encouraging Growth, Diversity & Equity
(EDGE) Program as required by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A
- A/E Terms and Conditions Article 7.2.6.
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As required by the Agreement, and as properly authorized, provide the following categories of services: Program
Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,
Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement
will be accepted.
During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
The project team (Owner / A/E / Contractor) will be required to utilize the University's Project Management System, for all
compatible services required by the University.
The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors,
and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within
Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:
https://fod.osu.edu/resources, under the section titled "Construction Site Safety Requirements."
Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the
e-Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio
State University Project Closeout Standards can be accessed via the OSU FOD vender resource website
(https://fod.osu.edu/resources) under Post Construction / Close Out.
Please list all major scope services needed to complete the selection process for successful project delivery. The specific
scope of services must state particular building types, functional design or specialized professional services required to
evaluate the level of experience of each applicant firm (e.g., parking garage, kitchen design, correctional facility, medical
facility). The scope of services should also define the types of basic and additional professional design and administration
services necessary for the project (e.g. University Sustainability Standards, as applicable, previous experience with local
jurisdiction or similar sites, previous experience working with the State of Ohio, Building Information Modeling ("BIM")
experience and training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM
models, BIM deliverables, and Owner's intended use of BIM models after construction). This information will be used by
each applicant to populate the Relevant Project Experience Matrix in Section F of Form F110-330.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Perform Building Load Requirement Verification Study
2. Perform Life Cycle Cost Analysis
3. Perform Environmental Hazard Study
4. Perform Test and Balance and Fundamental System Commission Scope
5. Experience with Renovation of Mechanical Systems in an occupied building
For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),
projects must be designed by the Lead Firm.
C. Estimated Budget / Funding D. Anticipated Schedule
State Funding: $1,699,000 Professional Services Start: 08/26
Other Funding: $0 Construction Notice to Proceed: 02/27
Construction Cost: $1,375,000 Substantial Completion of all Work: 12/27
Total Project Cost: $1,699,000 Professional Services Completed: 01/28
E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal
7.5% to 8% Percent of initial Total A/E Fee: 5%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
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Request for Qualifications (Registered Design Professional) continued
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including
validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the
project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above. The Basic
Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below) H. Additional Service Providers Required
Lead A/E Discipline: Mechanical Engineer Hazardous Material Survey
Secondary Electrical Engineer Commissioning Agent (Fundamental Cx)
Disciplines: Structural Engineer Test and Balance Agent
Building Controls Engineer Roof Consultant
Architecture
NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape
architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section
4733.14 of the Revised Code.
I. Evaluation Criteria for Selection
* Demonstrated ability to meet Owner's programmed project vision, scope, budget, and schedule on previous
projects.
* Demonstrated ability to meet Owner's Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
* Previous experience compatible with the proposed project (e.g., type, size).
* Relevant past work of prospective firm's proposed consultants.
* Past performance of prospective firm and its proposed consultants.
* Qualifications and experience of individuals directly involved with the project.
* Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
* Design quality and demonstrated ability of prospective firm and its proposed consultants to provide design
services which represent the University's Design Guidelines for Buildings and Landscape buildings-
landscape.pdf
* Specification writing credentials and experience.
* Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM
schedules as a project management resource.
* Approach to and success of using partnering and Alternative Dispute Resolution.
* Proximity of prospective firms to the project site.
* Proposer's apparent resources and capacity to meet the needs of this project.
* The selected A/E and all its consultants must have the capability to use the Internet within their normal business
location(s) during normal business hours.
Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the A/E's team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the A/E's Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The
Intent to Contract and to Perform form is again required at the Fee Proposal stage.
If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms
signed by both parties with its Statement of Qualifications.
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For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be
performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D
related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting
purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of
Qualifications to be rejected.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ
and your firm's name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the "print" feature of Adobe Acrobat or similar
software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go
to Advanced, then PDF Optimizer.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
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Architect / Engineer Selection Rating Form
State of Ohio Standard Forms and Documents
Mansfield - Ovalwood Chiller & Cooling Tower
Project Name Replacement Proposer Firm
Project Number OSU-250019 City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location, Workload and Size (Maximum 10 points)
Less than 100 miles 5
a. Proximity of firm to project site 100 miles to 200 miles 2
More than 200 miles 0
Less than $200,000 2
b. Amount of fees awarded by Contracting Authority in
$200,000 to $1,000,000 1
previous 24 months
More than $1,000,000 0
Less than 2 professionals 1
Max
c. Number of licensed professionals 2 to 10 professionals 2
= 3
More than 10 professionals 3
2. Primary Firm Qualifications (Maximum 30 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / creativity of project designer to
b. Project design lead 0 - 5
achieve owner's vision and requirements
Experience / ability of technical staff to create Max
c. Technical staff 0 - 10
fully coordinated construction documents = 20
Experience / ability of field representative to
d. Construction administration staff 0 - 5
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
Experience / ability of key consultants to
a. Key discipline leads 0 - 15
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* professional services over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 2 sample projects 1
Max
a. Previous team collaboration 2 to 4 sample projects 2
= 3
More than 4 sample projects 3
b. OSU Sustainability Standards or LEED** project LEED v4.0 or v4.1 projects 1 Max
experience OSU Sustainability Standards projects 2 = 2
Training and knowledge 1 Max
c. BIM project experience
Direct project experience 3 = 3
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 10
evaluations and letters of reference
Less than 3 projects 0 - 3
b. Experience with similar projects / delivery methods 3 to 6 projects 4 - 6
More than 6 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 3 projects 0 - 1
d. Knowledge of Ohio Capital Improvements process 3 to 6 projects 2 - 3
More than 6 projects 4 - 5
* Must be comprised of professional design services consulting firm(s) and NOT the lead firm - For more
information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric. Subtotal
** Leadership in Energy & Environmental Design administered by Green Building Certification Inc.
Notes: Evaluator:
Name
Signature Date
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