Manager and Supervisor Off-Site Meeting

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THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL. Non-electronic and email responses WILL NOT BE ACCEPTED. The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.

PURPOSE. The purpose of the solicitation is to receive responses and award a contract with a contractor for the 2025 Minnesota Department of Information Technology (MNIT) Manager & Supervisor Off-Site Meeting (Conference).

The Conference is scheduled for September 18, 2025. MNIT anticipates approximately 400 attendees at the Conference. The number of attendees is an estimate only. The State does not guarantee a minimum number of attendees or meals. Prices listed on the pricing pages are firm and shall not be adjusted if the number of attendees falls below the estimate.

The Contractor’s facility must be located within 20 miles of 600 Robert St. N., Suite 2800, St. Paul, MN 55146 as measured using Google Maps™.

CONTRACT TERM. The contract term will be from August 1, 2025, or the date of contract execution whichever occurs later, through October 31, 2025.

SUBMITTING QUESTIONS. The deadline for submitting questions is July 11, 2025, at 3:00 PM Central Time. Questions must be submitted in writing to Kaleigh Stevens at Kaleigh.Stevens@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.

SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1

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