Management of Appalachian Regional Commission Grants, RFP

Agency:	State Government of New York.
State:	New York
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	May 21, 2025
Due Date:	Jul 11, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Kathy Hochul

Governor

Hope Knight

ESD President, CEO & Commissioner

New York State Department of Economic Development

REQUEST FOR PROPOSALS

RFP Number: 25-6174

Management of Appalachian Regional

Commission Grants

PROPOSALS DUE: July 11, 2025

BY 5:00 P.M. EST

RFP Released: May 21, 2025

Empire State Development

625 Broadway

Albany, New York 12245

www.esd.ny.gov

Request For Proposal (RFP) Response Form

Management of Appalachian Regional Commission Grants– RFP # 25-6174

Please review this RFP. Complete the following information and email this form or if submitting

a proposal, send this form together with your entire proposal. Late proposals cannot be

accepted.

 Attached is our proposal

 We do not intend to submit a proposal for the following reason(s):

Name of Organization:

Address:

• Is this address your company’s principal place of business? Yes _____ No _____

The term “principal place of business” is defined as follows:

A company’s principal place of business is generally considered to be the enterprise’s main

office, where the regular meetings of its board of directors occurs, and where a company’s

business is managed, conducted and directed, regardless of where the administrative

departments or the physical property of the business are located. For purposes of determining

the principal place of business, a foreign business enterprise’s principal place of business is not

necessarily the same as its state of incorporation. In sum, the determinate is where the actual

“business” of the corporation takes place.

If the above address is not your principal place of business, please indicate the full address

of your principal place of business on the following two lines:

• Will this product or service be substantially produced in NYS: Yes _____ No _____

• Subject to the “Conditions Governing Proposals” article stated in this RFP, proposals must be

in agreement with all terms and conditions of this RFP.

Phone #:

______

Fax #:

Signature:

______

Email:

Type or Print Name and Title:

___________ Date:

Send this as the first page of your proposal.

**If not submitting a proposal, please e-mail this form to: rfpinfo@esd.ny.gov

NEW YORK STATE

DEPARTMENT OF ECONOMIC DEVELOPMENT

REQUEST FOR PROPOSAL # 25-6174

Table of Contents

SECTION I – ADMINISTRATIVE INFORMATION .................................................................................................. 1

1.0 Purpose ............................................................................................................................................ 1

1.1 Inquiries ........................................................................................................................................... 1

1.2 Schedule of Pertinent Dates ............................................................................................................ 1

1.3 Submission of Proposals .................................................................................................................. 1

1.4 Designated Contacts ........................................................................................................................ 2

SECTION II – PROGRAM BACKGROUND AND SCOPE OF SERVICES.................................................................... 2

2.0 Background ...................................................................................................................................... 2

2.1 Scope of Services ............................................................................................................................. 2

2.2 Budget .............................................................................................................................................. 3

2.3 Deliverables ..................................................................................................................................... 3

2.4 Mandatory Qualification Requirements .......................................................................................... 3

2.5 Selection Criteria/Evaluation ........................................................................................................... 4

2.6 Evaluation / Award Process ………………………………………………….……………………………………………………. 4

2.7 Contract Award ……………………………………………………………................................................................ 5

2.8 Debriefing.......………………………………………………………..…………………………………………………................. 5

2.9 Protest and Appeals………………………………………………………….……………………………………………….......... 6

SECTION III – PROPOSAL CONTENT AND CONDITIONS...................................................................................... 7

3.0 General Information ........................................................................................................................ 7

3.1 Complete Proposal Instructions....................................................................................................... 7

3.2 Conditions Governing Proposals...................................................................................................... 8

3.3 Iran Divestment Act ......................................................................................................................... 8

3.4 Freedom of Information Law (FOIL)................................................................................................. 9

3.5 Notification of Award..................................................................................................................... 10

3.6 Liability ........................................................................................................................................... 10

3.7 Procurement Lobbying................................................................................................................... 10

SECTION IV – CONTRACTUAL INFORMATION .................................................................................................. 11

4.0 Contract Term ................................................................................................................................ 11

4.1 Cancellation ................................................................................................................................... 11

4.2 Subcontracting Requirement ......................................................................................................... 11

4.3 Intellectual Property/Personal Property........................................................................................ 12

4.4 Payment Process ........................................................................................................................... 12

4.5 Reports ..........................................................................................................................................12

4.6 Relationship ................................................................................................................................... 12

4.7 Confidentiality................................................................................................................................ 13

4.8 Right to Publish .............................................................................................................................. 15

4.9 Compliance with Applicable Law ................................................................................................... 15

4.10 Indemnification.............................................................................................................................. 15

4.11 Publicity.......................................................................................................................................... 15

4.12 Non-Discrimination and Contractor & Supplier Diversity Requirements………………………………….…16

APPENDIX A – Standard Clauses for All New York State Contracts

APPENDIX B – Budget

APPENDIX C – Non-Collusive Bidding Certification

APPENDIX D – MacBride Fair Employment Principles

APPENDIX E – Vendor Responsibility Questionnaire Information

APPENDIX F – Procurement Lobbying Disclosure Pursuant to Sections 139-J & 139-K of State Finance Law

APPENDIX G – Contractor Travel Reimbursement Guidelines

APPENDIX H- Mandatory Requirements Checklist

SECTION I – ADMINISTRATIVE INFORMATION

1.0 Purpose

The New York State Department of Economic Development (hereafter referred to as NYSDED,

DED, or the Department) is designated as a Registered Basic State Agency (RBSA) which allows

DED to administer Federal Appalachian Regional Commission (ARC) grants. DED will administer

these grants in accordance with the provision of a memorandum of understanding (MOU) with

ARC. DED is seeking the services of a qualified organization (referred to herein as the

Contractor) to provide basic agency staff support for these federally funded construction

projects. This support includes but is not limited to making sure grantee follows federal

statutes/requirements as well as environmental requirements pursuant to the terms of the ARC

MOU and DED’s implementing agreement. The contractor will also assist DED and the grantee

with all necessary reports, audits, and projects to ensure successful completion of ARC projects.

For a more comprehensive list of requirements, please refer to Section II 2.1 Scope of Services

in this RFP.

1.1 Inquiries

All questions must be submitted in writing via email to rfpfaq@esd.ny.gov with “Management

of Appalachian Regional Commission Grants” in the subject line. Please do not contact the

Department by telephone. Questions must be received by the Department no later than June

10, 2025; 5:00 PM U.S. Eastern Standard Time (EST). All inquiries must cite the particular RFP

section in the questions. Answers to all questions of a substantive nature will be provided to all

known recipients of the RFP.

1.2 Schedule of Pertinent Dates

Release of RFP

May 21, 2025

Deadline for Receipt of Questions June 10, 2025 by 5:00 PM EST

Submission of Proposals

July 11, 2025 by 5:00 PM EST

Late proposals cannot be accepted.

Oral Presentations/Interviews

By appointment at the discretion of NYSDED

Award of Contract

August/ September 2025 (estimated)

Projected Contract Start Date

October/ November 2025 (estimated)

1.3 Submission of Proposals

Interested individuals or firms must submit their proposals electronically in MS Word/Excel or

compatible editable format to rfpinfo@esd.ny.gov with “Management of Appalachian Regional

Commission Grants” – Company Name” in the subject line no later than 5:00 P.M. U.S. Eastern

Standard Time, on July 11, 2025. Zip files cannot be accepted.

** It is the responsibility of each individual or firm to ensure timely submission of its proposal.

Proposals received after the scheduled date and time cannot be accepted.

1.4 Designated Contacts

For the purpose of the Procurement Lobbying requirements of this RFP (see section 3.8 and

Appendix F), the Department’s designated contact shall be Jamie Moore and employees

designated by the Department as part of the Department’s Contract Management Unit and all

staff designated by the Department to have responsibilities and duties in the Department’s

Administration and Counsel’s Office. Contact: rfpinfo@esd.ny.gov.

IMPORTANT NOTICE: A restricted period under the Procurement Lobbying Law is currently in

effect for this Procurement and it will remain in effect until approval of the contract. Bidders

are prohibited from contact related to this procurement with any New York State employee

other than the designated contacts listed in this RFP. (refer to:

https://www.nysenate.gov/legislation/laws/STF/139-J )

SECTION II – PROGRAM BACKGROUND AND SCOPE OF SERVICES

2.0 Background

The Department is seeking a qualified Contractor to provide ARC Grant management services

for federally funded construction projects. Although DED anticipates approximately five to ten

projects throughout the duration of this contract, no projects are guaranteed.

2.1 Scope of Services

DED is accepting proposals for the services of a qualified organization (referred to herein as the

Contractor) to provide services, and otherwise do all things necessary for the performance of

works, as set forth below to administer ARC construction grants and to ensure compliance with

applicable laws, regulations, and guidelines.

• Provide project management services for Federally funded construction projects.

• Assist with development and maintenance of all necessary proposals.

• Review applications, plans, specifications, bid requirements, labor requirements,

financial requirements, and reimbursements requests.

• Conduct environmental reviews and close-out projects.

• Monitor construction progress and grant expenditures.

• Perform construction inspections as necessary, and at least one on-site inspection

during construction phase.

• Prepare and submit progress reports and requests for reimbursement.

• Provide technical assistance and ensure compliance with applicable rules and

regulations on necessary construction projects.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Management of Appalachian Regional Commission Grants, RFP

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