Maintenance Services for Parish HVAC Maintenance

Request for proposals will be received by the Ascension Parish Government at the Ascension Parish Government Purchasing Office, 615 East Worthey St., Gonzales, LA 70737 until May 15, 2025 , at 3:00 p.m. (CT) for the following:

STATEMENT OF WORK

Ascension Parish Government (Parish) hereby issues a Request for Proposals (RFP) from vendors for a time and materials task order driven contract to support the Parish with HVAC Maintenance and Repair.

PROJECT DESCRIPTION:

The Ascension Parish Facilities Department is soliciting proposals to establish labor rates to repair heating and air conditioning systems in parish facilities.

The selected contractor shall supply all parts, equipment and materials required for the work. A dollar volume of business is not implied or guaranteed since the contractor will be requested to handle the overflow work of the Parish.

The hourly labor rate shall include one mechanic, truck and tools.

The Parish shall pay only for actual hours worked, at the jobsite, for the number of contract personnel authorized for the work.  Minimum charges or call out charges shall not be paid.

Travel expenses shall not be paid.

Contractor shall perform all monthly/yearly service needs according to the manufacturers’ recommendations, but at a minimum of four (4) times per year (filter change, equipment upkeep, cleaning, etc.) as well as serve as the on-call repair technician

All questions regarding the RFP shall be submitted to the Purchasing Department via email at purchasing@apgov.us by 3:00 p.m. local time (CT) on April 29, 2025 . Responses will be coordinated with the Project Coordinator and posted on the www.centralauctionhouse.com by 3:00 p.m. local time (CT) no later than May 6, 2025 .

Firms/individuals who are interested in providing services requested under this RFP must submit six (6) copies of the information specified in this section.  The information shall be received in hard copy (printed) version by: Ascension Parish Government, Purchasing Department, 615 East Worthy Street, Gonzales, LA 70737 on or before 3:00 p.m. Central Standard Time on the date specified in the Schedule of Events.  Electronic submittals are permitted via http://www.centralauctionhouse.com ; however (6) hard copies must still be submitted within 24 business hours of the proposal submission deadline (i.e. the Monday following the submission deadline since Parish buildings are closed on Fridays).

The Parish reserves the right to disqualify any bid, request for quotes, response to a request for qualifications, or request for proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana.

Ascension Parish Government reserves the right to reject all proposals for just cause.

DONALDSONVILLE CHIEF            PLEASE PUBLISH 4/17/2025, 4/24/2025, 5/1/2025

GONZALES WEEKLY                       PLEASE PUBLISH 4/17/2025, 4/24/2025, 5/1/2025