MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC)

City of Trenton
City Hall, 319 East State Street, Trenton, New Jersey 08608
INVITATION TO BID
FOR
MAINTENANCE SERVICE, HEATING, VENTILATION, AND AIR CONDITIONING (HVAC)
FOR A PERIOD OF ONE (1) YEAR
WITH AN OPTION TO EXTEND ONE (1) ADDITIONAL YEAR
FOR THE
CITY OF TRENTON
DEPARTMENT OF WATER AND SEWER
TRENTON WATER WORKS
WATER FILTRATION PLANT
TO BE RECEIVED ON
AUGUST 4, 2026, at 11:00AM
BID2026-64
DIVISION OF PURCHASING

BID DOCUMENT CHECKLIST
(REQUIRED WITH SUBMISSION OF PROPOSAL)
The following checklist is provided as assistance to the development of the proposal Response. It in no way
supersedes or replaces the requirements of the proposal. Please initial on the lines below for each
document/section attesting to the fact that you have read and/or included the documents with your
proposal.
Must Read and Initial
A. BID GUARANTEE (bid bond or certified/cashier's check) (Mandatory) ________________
(WITH POA FOR FULL AMOUNT OF BID BOND REQUIRED WITH BID SUBMITTAL)
B. CONSENT OF SURETY (Required with bid submittal) (Mandatory) ________________
C. PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND ________________
(Required with signed contracts)
D. NOTICE OF INTENT TO USE A SUBCONTRACT (Mandatory if applicable- subs must be named) ________________
E. PROVIDE A LIST OF SUB-CONTRACTORS (Mandatory If applicable) ________________
F. SUB-CONTRACTOR'S LICENSES, BRC (Prior to award), ________________
PWC (Prior to Award, but effective at the time of bid opening)
G. CITY OF TRENTON ACKNOWLEDGMENT OF RECEIPT OF ADDENDA (Mandatory) ________________
H. STATEMENT OF OWNERSHIP DISCLOSURE (Mandatory) ________________
I. NON-COLLUSION AFFIDAVIT (Mandatory) ________________
J. MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE EXHIBIT A (Mandatory) ________________
K. AFFIRMATIVE ACTION REGULATIONS QUESTIONNAIRE (Mandatory) ________________
L. AMERICANS WITH DISABILITIES ACT OF 1990 (Mandatory) ________________
M. CERTIFICATION OF NON-DEBARMENT FOR FEDERAL GOVERNMENT CONTRACTS (Mandatory) ________________
N. DISCLOSURE INVESTED ACTIVITIES IN IRAN (Prior to award) ________________
O. PROHIBITED INVESTED ACTIVITIES IN RUSSIA AND BELARUS (Prior to award) ________________
P. CONTRACTOR'S BUSINESS REGISTRATION CERTIFICATE (Prior to award) ________________
Q. PREVAILING WAGE STATEMENT (If applicable) ________________
R. THREE (3) REFERENCES REQUIRED ________________
S. ETHICS COMPLAINT DISCLOSURE ________________
T. CITY OF TRENTON RESIDENT EMPLOYMENT POLICY ________________
PAGES MUST BE ONE-SIDED - DO NOT BIND, BIDDERS DO NOT CHANGE ANY FORMS
Proposers may visit the City of Trenton's Procurement Website bids and prior to submitting sealed bid for any changes, addendums and
cancellations at www.trentonnj.org/bids
Legal advertisements are posted on the City's Procurement Website at www.trentonnj.org/bids
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 2

TABLE OF CONTENT
* CHECK LIST
* TABLE OF CONTENT
* LEGAL ADVERTISEMENT
* PROCUREMENT FORMS
NOTICE OF INTENT TO SUBCONTRACT FORM
PROVIDE A LIST OF SUBCONTRACTORS
CITY OF TRENTON ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
STATEMENT OF OWNERSHIP DISCLOSURE
NON-COLLUSION AFFIDAVIT
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY (EXHIBIT A)
REQUIRED EVIDENCE AFFIRMATIVE ACTION REGULATIONS
AMERICANS WITH DISABILITIES ACT OF 1990
CERTIFICATION OF NON-DEBARMENT FOR FEDERAL GOVERNMENT CONTRACTS
DISCLOSURE INVESTED ACTIVITIES IN IRAN
PROHIBITED INVESTED ACTIVITIES IN RUSSIA AND BELARUS
NEW JERSEY BUSINESS REGISTRATION CERTIFICATE
PREVAILING WAGE STATEMENT FORM
CERTIFICATION TO HOLD BID CONSIDERATION BEYOND SIXTY (60) DAYS
EMERGENCY SERVICES CERTIFICATION
EXCEPTIONS (IF ANY)
PROVIDE THREE (3) REFERENCES
* INSTRUCTIONS TO BIDDERS
* REGISTER TO DO BUSINESS WITH THE CITY OF TRENTON
* CITY OF TRENTON RESIDENT EMPLOYMENT POLICY
* ETHICS COMPLAINT DISCLOSURE
* PROPOSAL FORM
* SPECIFICATIONS
Proposer Name: __________________________________________________________
Date: _________________________________________________________________
Authorized Representative: ____________________________________________
Signature: ___________________________________________________
Print Name & Title: ____________________________________________
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 3

CITY OF TRENTON
NOTICE TO BIDDERS
BID2026-64
Sealed bids shall be received by Isabel C. Garcia, QPA, Purchasing Agent, for the
City of Trenton, County of Mercer, State of New Jersey on, August 4, 2026, at 11:00
A.M. prevailing time in the Division of Purchasing, 1st. Floor, City Hall Annex, 319 East
State Street, Trenton, New Jersey, for:
MAINTENANCE SERVICE, HEATING, VENTILATION, AND AIR CONDITIONING (HVAC)
TRENTON WATER FILTRATION PLANT
BIDDER MAY LOG ON TO A VIRTUAL BID OPENING ON AUGUST 4, 2026, AT 11:00AM
TO:
https://www.zoomgov.com/j/1652947527?pwd=9RsSub99YxREvYxed16sXfc8waU
DVh.1
STRONGLY RECOMMENDED SITE VISIT
A site visit is strongly recommended. To schedule a site visit, call the following at
least five (5) workdays in advance of the visit Ms. Taya Brown-Humphrey at
tbhumphrey@trentonnj.org (609) 989-3640.
Questions must be submitted in writing to igarcia@trentonnj.org. Deadline date
for questions is July 24, 2026. No questions will be answered after the deadline
date.
Specifications and other bid information, such as addendums, cancellations and
notices prior to the bid opening date and time may be obtained on the City's
Purchasing Website at www.trentonnj.org/bids, Failure to do so shall result in the
rejection of your bid submission.
Legal advertisements will be posted on the City of Trenton procurement website
www.trentonn.org/bids per LFN202601.
Proposers are required to comply with the requirements of P.L. 1975,
c127(N.J.A.C.17:27 et seq).
City of Trenton - (609)-989-3139
Isabel C. Garcia, Purchasing Agent, QPA.
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 4

NOTICE OF INTENT TO SUBCONTRACT FORM
(MANDATORY IF APPLICABLE)
This notice of intent must be completed and included as part of each bidder's
proposal. Failure to submit this form will cause for rejection of the bid as non-
responsive.
Please check one of the below-listed boxes:
If awarded this contract, I will engage subcontractors to provide certain
goods and/or services.
ALL BIDDERS THAT INTEND TO ENGAGE SUBCONTRACTORS MUST ALSO SUBMIT A
COMPLETED AND CERTIFIED SUBCONTRACTOR UTILIZATION PLAN WITH THEIR BID
PROPOSALS. BIDDERS SHOULD ALSO SUBMIT A NEW JERSEY BUSINESS REGISTRATION
CERTIFICATE FOR EACH SUBCONTRACTOR AS WELL AS ANY LICENSES HELD BY
SUBCONTRACTORS WITH THEIR BID PROPOSAL.
If awarded this contract, I do not intend to engage subcontractors to
provide any goods and/or services.
ALL BIDDERS THAT DO NOT INTEND TO ENGAGE SUBCONTRACTORS
MUST ATTEST THE FOLLOWING CERTIFICATION:
I hereby certify that if the award is granted to my firm and if I determine at
any time during the course of the contract to engage subcontractors to provide
certain goods and/or services, I will submit the Subcontractor Utilization Plan for
approval to the Business Administrator or his legal representative in advance of
any such engagement of subcontractors. Additionally, I certify that in engaging
subcontractors, I will make a good faith effort to achieve the subcontracting set-
aside goals established for this contract, and I will attach to the plan
documentation of such efforts.
Respectfully submitted by:
Signature
Name, typed or printed
(Seal-if bid is by a
corporation) Title
Name of Firm
Business Address/Zip
Telephone
Fax
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 5

PROVIDE A LIST OF SUB-CONTRACTORS
COPY OF LICENSES SUBMITTED WITH BID
(MANDATORY IF APPLICABLE)
NAME
ADDRESS
CITY, STATE, ZIP
TELEPHONE:
FAX NO.
TRADE
LICENSE NO.
NAME
ADDRESS
CITY, STATE, ZIP
TELEPHONE:
FAX NO.
TRADE
LICENSE NO.
NAME
ADDRESS
CITY, STATE, ZIP
TELEPHONE:
FAX NO.
TRADE
LICENSE NO.
NAME
ADDRESS
CITY, STATE, ZIP
TELEPHONE:
FAX NO.
TRADE
LICENSE NO.
NAME
ADDRESS
CITY, STATE, ZIP
TELEPHONE:
FAX NO.
TRADE
LICENSE NO.
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 6

CITY OF TRENTON
ACKNOWLEDGMENT OF RECEIPT
OF ADDENDA
(MANDATORY)
The undersigned Respondent hereby acknowledges receipt of the
following Addenda:
Addendum Number Dated
(ICG)
Acknowledged for:
(Name of Respondent)
By:
(Signature of Authorized Representative)
Name:
Title:
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 7

(MANDATORY)
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to
submit the required information is cause for automatic rejection of the bid or proposal.
Name of Organization: _________________________________________________________________
Organization Address: _________________________________________________________________
Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________
Part II

The list below contains the names and addresses of all stockholders in the corporation who
own 10 percent or more of its stock, of any class, or of all individual partners in the
partnership who own a 10 percent or greater interest therein, or of all members in the
limited liability company who own a 10 percent or greater interest therein, as the case may
be. (COMPLETE THE LIST BELOW IN THIS SECTION)
OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or
no individual partner in the partnership owns a 10 percent or greater interest therein, or no
member in the limited liability company owns a 10 percent or greater interest therein, as the
case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Address
Business Entity
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 8

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS,
PARTNERS OR LLC MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds
a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last
annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership
disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the
federal Securities and Exchange Commission (or foreign equivalent) that contain the name and
address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity,
along with the relevant page numbers of the filing(s) that contain the information on each such person.
Attach additional sheets if more space is needed.
Website (URL) containing the last annual SEC (or foreign equivalent) Page #'s
filing
Please list the names and addresses of each stockholder, partner or member owning a 10 percent or
greater interest in any corresponding corporation, partnership and/or limited liability company (LLC)
listed in Part II other than for any publicly traded parent entities referenced above. The
disclosure shall be continued until names and addresses of every noncorporate stockholder, and
individual partner, and member exceeding the 10 percent ownership criteria established pursuant to
N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.
Stockholder/Partner/Memb Address
er and Corresponding
Entity Listed in Part II
Part IV Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the
best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf
of the bidder/proposer; that the <name of contracting unit> is relying on the information contained herein and that I am
under a continuing obligation from the date of this certification through the completion of any contracts with <type of
contracting unit> to notify the <type of contracting unit> in writing of any changes to the information contained herein;
that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do
so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s)
with the, permitting the <type of contracting unit> to declare any contract(s) resulting from this certification void and
unenforceable.
Full Name
Title:
(Print):
Signature:
Date:
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 9

NON-COLLUSION AFFIDAVIT - (MANDATORY)
STATE OF NEW JERSEY CITY OF TRENTON, COUNTY OF MERCER SS:
I, of the City of ,
in the County of , and the State of ,
of full age, being duly sworn according to law on my oath depose and say that:
I am of the firm
of bidder making the proposal for the
above-named Contract, and that I executed the said proposal with full authority so to do; that said bidder
has not, directly or indirectly, entered into any agreement, participate in any collusion, or otherwise taken
any action in restraint of free, competitive bidding in connection with the above named Contract; and that
all statements contained in said proposal and in this affidavit are true and correct, and made with full
knowledge that the City of Trenton, County of Mercer relied upon the truth of the statements contained in
said Proposal and in the statements contained in this affidavit in awarding the Contract for the said
proposal.
I further warrant that no person or selling agency has been employed or retained to solicit or secure such
Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee,
except Bonafide employees or Bonafide established commercial or selling agencies maintained by
(Name of Vendor)
Subscribed and sworn to before me
This day of , 20 .
(Signature of Notary Public)
Notary Public of
My Commission expires , 20
BID2026-64 MAINTENANCE SERVICE, HEATING, VENTILATION, AIR CONDITIONING (HVAC) FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO EXTEND ONE (1)
ADDITIONAL YEAR FOR THE CITY OF TRENTON, DEPARTMENT OF WATER AND SEWER, TRENTON WATER WORKS, WATER FILTRATION PLANT VIRTUAL BID OPENING 8/04/2026
AT 11:00AM 10