Maintenance and Repairs of Fuel Dispensers and Automated Network Services

Agency: City of Houston
State: Texas
Type of Government: State & Local
NAICS Category:
  • 238990 - All Other Specialty Trade Contractors
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: May 8, 2026
Due Date: Jun 18, 2026
Solicitation No: ITB-2026-0009
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Description

Reference Number: ITB-2026-0009
Title: Maintenance and Repairs of Fuel Dispensers and Automated Network Services
E-BID
Due Date: 6/18/2026

Maintenance and Repairs of Fuel Dispensers and Automated Network Services
City of Houston, Texas
Get on Interest List
Details
Interest List
Q&A
E-Bid
Changes
Open
Reference No.
ITB-2026-0009
Due Date
June 18, 2026 at 10:0:0 AM CDT
Questions Due
5/25/2026
Conference Date
5/20/2026
Time Remaining
40 Days
Basic Info
Release Date
5/8/2026
Type
Invitation To Bid
Department(s)
Fleet Management Department
Categories
Fuel Site Maintenance and Repair
Contact Info
Contact Name
Amanda Gallardo
Email Address
Amanda.Gallardo@houstontx.gov
Phone No.
832-393-0123
Download Package
Attachments
E-Bid Attachments
Description

This is a three-year contract with two (2) one- year options to renew. The Contractor shall provide all supervision, labor and materials to provide repair services and maintenance to various fuel dispensers and automated network services.




For information related to bid opening, please visit the following link: Strategic Procurement Division's Bid Opening

Conference Date

Date: May 20, 2026 at 9:00 AM CDT

Year 1: Maintenance and Repairs of Fuel Dispensers and Automated Network Services
#
Description
Quantity
UoM
1
2
3
4
5
6
Service Call (Rate to charge per work request to a City Location)
4,300
each
Technician Labor -Standard- (Rate to charge per hour for technician for work performed at a City location)
15,000
hour
Technician Labor - Emergency (Rate to charge per hour for technician for work performed at a City location that is considered an Emergency Service Request)
2,000
hour
Specialist (Rate for sub contractor when a specific task needs to be contracted out to a specialist)
2,000
hour
Removal of liquid/sludge - (Rate per gallons to properly remove and dispose of water/fuel/sludge from underground sumps, tanks or containments)
10,000
gallon (US)
Helper Labor - Standard (Rate to charge per hour for helper for work performed at a City location)
5,000
hour
Year 1: Markup % for Parts and Materials
#
Description
Quantity
UoM
Notes
Est. Value
1
Mark-up for Parts and Materials (Original Invoices)
1
percent markup
Markup Maximum 10%
$82,255.45
Year 2: Maintenance and Repairs of Fuel Dispensers and Automated Network Services
#
Description
Quantity
UoM
1
2
3
4
5
6
Service Call (Rate to charge per work request to a City Location)
4,300
each
Technician Labor -Standard- (Rate to charge per hour for technician for work performed at a City location)
15,000
hour
Technician Labor - Emergency (Rate to charge per hour for technician for work performed at a City location that is considered an Emergency Service Request)
2,000
hour
Specialist (Rate for sub contractor when a specific task needs to be contracted out to a specialist)
2,000
hour
Removal of liquid/sludge - (Rate per gallons to properly remove and dispose of water/fuel/sludge from underground sumps, tanks or containments)
10,000
gallon (US)
Helper Labor - Standard (Rate to charge per hour for helper for work performed at a City location)
5,000
hour
Year 2: Markup % for Parts and Materials
#
Description
Quantity
UoM
Notes
Est. Value
1
Mark-up for Parts and Materials (Original Invoices)
1
percent markup
Markup Maximum 10%
$84,723.11
Year 3: Maintenance and Repairs of Fuel Dispensers and Automated Network Services
#
Description
Quantity
UoM
1
2
3
4
5
6
Service Call (Rate to charge per work request to a City Location)
4,300
each
Technician Labor -Standard- (Rate to charge per hour for technician for work performed at a City location)
15,000
hour
Technician Labor - Emergency (Rate to charge per hour for technician for work performed at a City location that is considered an Emergency Service Request)
2,000
hour
Specialist (Rate for sub contractor when a specific task needs to be contracted out to a specialist)
2,000
hour
Removal of liquid/sludge - (Rate per gallons to properly remove and dispose of water/fuel/sludge from underground sumps, tanks or containments)
10,000
gallon (US)
Helper Labor - Standard (Rate to charge per hour for helper for work performed at a City location)
5,000
hour
Year 3: Markup % for Parts and Materials
#
Description
Quantity
UoM
Notes
Est. Value
1
Mark-up for Parts and Materials (Original Invoices)
1
percent markup
Markup Maximum 10%
$88,112.04
Year 4: Maintenance and Repairs of Fuel Dispensers and Automated Network Services
#
Description
Quantity
UoM
1
2
3
4
5
6
Service Call (Rate to charge per work request to a City Location)
3,000
each
Technician Labor -Standard- (Rate to charge per hour for technician for work performed at a City location)
12,000
hour
Technician Labor - Emergency (Rate to charge per hour for technician for work performed at a City location that is considered an Emergency Service Request)
2,000
hour
Specialist (Rate for sub contractor when a specific task needs to be contracted out to a specialist)
1,500
hour
Removal of liquid/sludge - (Rate per gallons to properly remove and dispose of water/fuel/sludge from underground sumps, tanks or containments)
10,000
gallon (US)
Helper Labor - Standard (Rate to charge per hour for helper for work performed at a City location)
2,500
hour
Year 4: Markup % for Parts and Materials
#
Description
Quantity
UoM
Notes
Est. Value
1
Mark-up for Parts and Materials (Original Invoices)
1
percent markup
Markup Maximum 10%
$92,517.64
Year 5: Maintenance and Repairs of Fuel Dispensers and Automated Network Services
#
Description
Quantity
UoM
1
2
3
4
5
6
Service Call (Rate to charge per work request to a City Location)
3,000
each
Technician Labor -Standard- (Rate to charge per hour for technician for work performed at a City location)
12,000
hour
Technician Labor - Emergency (Rate to charge per hour for technician for work performed at a City location that is considered an Emergency Service Request)
2,000
hour
Specialist (Rate for sub contractor when a specific task needs to be contracted out to a specialist)
1,500
hour
Removal of liquid/sludge - (Rate per gallons to properly remove and dispose of water/fuel/sludge from underground sumps, tanks or containments)
10,000
gallon (US)
Helper Labor - Standard (Rate to charge per hour for helper for work performed at a City location)
2,500
hour
Year 5: Markup % for Parts and Materials
#
Description
Quantity
UoM
Notes
Est. Value
1
Mark-up for Parts and Materials (Original Invoices)
1
percent markup
Markup Maximum 10%
$98,068.7

Attachment Preview

EXHIBIT I

OFFICIAL SIGNATURE PAGE

The bidder warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability or, at its discretion, to deduct from the contract prices or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

The undersigned hereby offers to furnish and deliver the goods and/or services as specified at the prices and terms herein stated and in accordance with the Invitation to Bid, Clarification Letters, and General Terms & Conditions, all of which are made a part of this offer.

All pages of the City of Houston's solicitation, including but not limited to the General Terms & Conditions, are incorporated by reference into for all purposes.

The undersigned, as bidder, certifies that the only person or parties interested in this proposal as principals are those named herein; that the bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the award of this Contract.

NOTE: BID MUST BE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE BIDDER, WHICH MUST BE THE ACTUAL LEGAL ENTITY THAT WILL PERFORM THE CONTRACT IF AWARDED.

Respectfully Submitted:

_______________________________________________________________________________________

(Print or Type Name of Bidder - Full Company Name)

City of Houston ERP ID (If already doing business with City): __________________________________________

Federal Identification Number: _____________________________________________________________________

By: ____________________________________________________________________________________

(Signature of Authorized Officer or Agent)

Printed Name: ___________________________________________________________________________

Title: ___________________________________________________________________________

Date: ___________________________________________________________________________

Address of Bidder: _____________________________________________________________________

Street Address or P.O. Box

_____________________________________________________________________

City - State - Zip Code

Email Address of Bidder: ___________________________________________________________

Telephone No. of Bidder: (_____) __________________________________________________________

EXHIBIT I

REFERENCES

LIST OF PREVIOUS CUSTOMERS

1. Name: ___________________________________ Phone No.: _________________

Address: __________________________________________________________________

Contract Award Date: ________________ Contract Completion Date: _______________

Contract Name/Title: ________________________________________________________

Email: ________________________________________________________

Project Description: _________________________________________________________

__________________________________________________________________________

2. Name: ___________________________________ Phone No.: _________________

Address: __________________________________________________________________

Contract Award Date: ________________ Contract Completion Date: _______________

Contract Name/Title: ________________________________________________________

Email: ________________________________________________________

Project Description: _________________________________________________________

__________________________________________________________________________

3. Name: ___________________________________ Phone No.: _________________

Address: __________________________________________________________________

Contract Award Date: ________________ Contract Completion Date: _______________

Contract Name/Title: ________________________________________________________

Email: ________________________________________________________

Project Description: _________________________________________________________

__________________________________________________________________________

4. Name: ___________________________________ Phone No.: _________________

Address: __________________________________________________________________

Contract Award Date: ________________ Contract Completion Date: _______________

Contract Name/Title: ________________________________________________________

Email: ________________________________________________________

Project Description: _________________________________________________________

EXHIBIT I

LIST OF SUBCONTRACTOR(S)

The following is a list of Subcontractors we propose to engage on the following items of Work. Any item of Work which does not designate a Subcontractor will be done by the firm submitting the Proposal.

SEGREGATED PART OF WORK SUBCONTRACTOR/SUPPLIER

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

________________________________ __________________________________

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