MAINTENANCE AND REPAIR SERVICES FOR KITCHEN EQUIPMENT FOR THE SENIOR WELLNESS CENTERS

Agency:	Somerset County
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Jan 2, 2024
Due Date:	Jan 19, 2024
Solicitation No:	RFQ-0046-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Category: Bids
Contract Number: RFQ-0046-24
Posting Date: 01/02/2024
Responses Due: 01/19/2024

Bid Document: Bid Document

You are subscribed to Bidding Notices provided courtesy of Somerset County Board of Commissioners.

The following bid opportunity has been posted:

MAINTENANCE AND REPAIR SERVICES FOR KITCHEN EQUIPMENT

FOR THE SENIOR WELLNESS CENTERS

CONTRACT #: RFQ-0046-24

View most recent and previous bid opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

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County of Somerset New Jersey

PO Box 3000 – 20 Grove Street

COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876-1262

PURCHASING DIVISION

MELISSA A. KOSENSKY, QPA, CCPO, RPPO

Purchasing Agent

PHONE: (908) 231-7043

Fax: (908) 575-3917

NOTICE

REQUEST FOR QUOTATIONS

The County of Somerset is soliciting proposals through a fair and open process in accordance with

N.J.S.A. 19:44A-20.4 et seq.

Sealed responses will be received by the Purchasing Agent on or by January 19, 2024 at 2:00

P.M. in the Purchasing Division, County Administration Building, 20 Grove St., Somerville, NJ

08876 at which time and place responses will be opened for:

MAINTENANCE AND REPAIR SERVICES FOR KITCHEN EQUIPMENT

FOR THE SENIOR WELLNESS CENTERS

CONTRACT #: RFQ-0046-24

RFQ responses must be made on the standard proposal forms, be enclosed in a sealed package

bearing the name and address of the respondent and the “RFQ TITLE NAME & CONTRACT #” on

the outside, addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Specifications and instructions may be obtained at the Purchasing Office or on the County Website,

www.co.somerset.nj.us

Any RFQ Addenda will be issued on the County website, and processed in accordance with N.J.S.A.

40A:11-23(c)(1). All interested respondents should check the website from now through RFQ

opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related

to this procurement.

Bidders shall comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17-27 et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Date Posted to Web: January 2, 2024

REV 9/2018

1. Introduction

The Somerset County Office on Aging/Nutrition Program is seeking qualified service vendors to

maintain and repair kitchen equipment including Retherm Ovens, ice machines, dishwashers, holding

units, pass throughs, refrigerator units, freezer units, walk-in freezers, and walk-in refrigerators. The

Equipment is located in various senior wellness centers through-out Somerset County (please see page

12 for more information).

2. Administrative Conditions and Requirements

The following items express the administrative conditions and requirements of this quotation

solicitation process, the subsequent Purchase Order and goods and or services delivery. Any proposed

change, modification, or exception to these conditions and requirements may be the basis for the

County of Somerset, hereinafter referred to as owners, to determine the quote as non-responsive and

will be a factor in the determination of an award of a Purchase Order. The contents of the quote of the

successful Respondent, as accepted by the owner, will become part of any Purchase Order awarded as

a result of this solicitation.

2.1 Schedule

The dates established for respondent proposals, proposal review, contractor selection and

project initiation are:

1. Release of RFQ

2. Proposal Due Date

3. Evaluation Completed

January 2, 2024

January 19, 2024 at 2:00 PM

January 2024

2.2 Proposal Submission Information

Submission Date and Time:

January 19, 2024 at 2:00 P.M.

One (1) Original signed in ink and one (1) copy.

Three (3) ring binders or elaborate binding is unnecessary.

Submission Office:

Office of the Purchasing Agent

Administration Building – 3rd Floor

20 Grove Street

Somerville, NJ 08876

Clearly mark the submittal package with the title of this RFQ and the name of the responding

firm, addressed to the Purchasing Agent. The original quote/proposal shall be signed in ink

and marked to distinguish it from the one (1) copy. Faxed or emailed proposals will NOT

be accepted.

Only those RFQ responses received prior to or on the submission date and time will be

considered. Responses delivered before the submission date and time specified above may be

withdrawn upon written application of the respondent who shall be required to produce

evidence showing that the individual is or represents the principal or principals involved in the

proposal. After the submission date and time specified above, responses must remain firm for

a period of sixty (60) days.

REV 9/2018

2.3 Using Department

Somerset County Office on Aging/Nutrition

27 Warren Street

PO Box 3000

Somerville, NJ 08876

2.4 County Representative for this Solicitation

Please direct all questions in writing to:

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Voice: (908) 231-7043

Fax: (908) 575-3917

Email: PurchasingDiv@co.somerset.nj.us

Questions by prospective respondents concerning this RFQ may be addressed to Melissa A.

Kosensky, QPA, CCPO, RPPO Purchasing Agent for the County of Somerset in writing via fax at

908-575-3917 or by email: PurchasingDiv@co.somerset.nj.us. Please note the aforementioned

contact is authorized only to direct the attention of prospective respondents to various portions

of the requirements so that they may read and interpret each portion for themselves. NO

employee of the County of Somerset is authorized to give interpretations of any portion of this

RFQ or to give information as to the requirements for the RFQ in addition to that already

contained in the RFQ unless as a formal addenda.

Interpretations of the RFQ or additional information as to its requirements, when necessary,

shall be communicated to prospective respondents only by written addendum issued by the

Purchasing Agent of the County of Somerset.

Please identify the contract name, number and note Request for Information as the subject line

when submitting a request by fax or email.

2.5 Interpretations and Addenda

Respondents are expected to examine the RFQ with care and observe all its requirements. All

questions about the meaning or intent of this RFQ, all interpretations and clarifications

considered necessary by the owner’s representative in response to such comments and

questions will be issued by Addenda posted to website and mailed or delivered to all parties

recorded as having received the RFQ package. Only comments and questions responded to by

formal written Addenda will be binding. Oral interpretations, statements or clarifications are

without legal effect.

2.6 Quantities of Estimate

Wherever the estimated quantities of work to be done are shown in any section of this RFQ,

including the Proposal Cost Form, they are given for use in comparing proposals. The owner

especially reserves the right (except as herein otherwise specifically limited) to increase or

diminish the quantities as may be deemed reasonably necessary or desirable by the owner to

complete the work detailed by the contract. Such increase or diminution shall in no way violate

this contract, nor shall any such increase or diminution give cause for claims or liability for

damages.

2.7 Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the Respondents prior to

the issuance of an agreement. The liability of the owner shall be limited to the terms and

conditions of the contract.

REV 9/2018

Respondents will assume responsibility for all costs not stated in their proposals. All unit rates

either stated in the proposal or used as a basis for its pricing are required to be all-inclusive.

Additional charges, unless incurred for additional work performed by request of the owner as

noted in 2.6, are not to be billed and will not be paid.

2.8 Statutory and Other Requirements

2.8.1 Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with

and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The

contractor must agree to comply with the non-discrimination provisions and all other laws and

regulations applicable to the performance of services there under. The respondent shall sign

and acknowledge such forms and certificates as may be required by this section.

2.8.2 Mandatory EEO/Affirmative Action Evidence – N.J.S.A. 10:5-31 et seq. and

N.J.A.C. 17-27 et seq.

No firm may be issued a contract unless it complies with the affirmative action provisions of

N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of

Purchase & Property Contract Compliance and Audit Unit (Division) and provided below. The

contract will include the language included as attachment A in this specification.

1. Goods, Professional Services and Service Contracts

Each contractor shall submit to the public agency, after notification of award but prior to

execution of a goods and services contract, one of the following three documents:

i. A Letter of Federal Approval indicating that the vendor is under an existing federally

approved or sanctioned affirmative action program. A copy of the letter must be

provided by the vendor to the Public Agency and Division. This approval letter is valid

for one year from the date of issuance.

ii. A Certificate of Employee Information Report (hereafter “Certificate”), issued in

accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the

Certificate to the Public Agency as evidence of its compliance with the regulations. The

Certificate represents the review and approval of the vendor’s Employee Information

Report, Form AA-302 by the Division

iii. The successful respondent shall complete an Initial Employee Report, Form AA-302 and

submit it to the Division with a check or money order for $150.00 made payable to

“Treasurer, State of New Jersey" www.state.nj.us/treasury/contract_compliance

2.8.3 Americans with Disabilities Act of 1990 - 42 U.S.C. S121 01 et seq.

Discrimination on the basis of disability in contracting for the delivery of services is prohibited.

Respondents are required to read American with Disabilities language that is part of the

documents attached hereto and agree that the provisions of Title II of the Act are made part of

the contract. The contractor is obligated to comply with the Act and hold the owner harmless.

2.8.4 Ownership Disclosure - N.J.S.A. 52:25-24.2 (P.L. 1977 c.33)

In accordance with N.J.S.A. 52:25-24.2, no corporation, partnership, limited partnership,

limited liability corporation, limited liability partnership, Subchapter S corporation or sole

proprietorship, shall be awarded a contract, unless prior to the receipt of the RFQ response/bid

or accompanying the RFQ response/bid of the corporation, partnership, limited partnership,

limited liability corporation, limited liability partnership, subchapter S corporation or sole

proprietorship, there is submitted to the County a statement setting forth the names and

addresses of all stockholders who own 10% or more of the stock, of any class or of all

individual partners who own a 10% or greater interest in the corporation, partnership, limited

REV 9/2018

partnership, limited liability corporation, limited liability partnership, Subchapter S corporation

or sole proprietorship. If one or more such stockholder or partner is itself a corporation or

partnership, the stockholders holding 10% or more of that corporation’s stock, or the individual

partners owning 10% or greater interest in that partnership, as the case may be, shall also be

listed. The disclosure shall be continued until names and addresses of every non-corporate

stockholder and individual partner, exceeding the 10% ownership criteria established in this act

has been listed. The form shall be signed and submitted with the RFQ proposal/bid whether or

not a stockholder or partner owns less than 10% of the business submitting the RFQ

proposal/bid. Failure to comply requires mandatory rejection of the RFQ proposal/bid. The

Respondent shall complete and submit the form of statement that is included in this RFQ.

2.8.5 Non-Collusion Affidavit - N.J.S.A. 52:34-15

The Non-Collusion Affidavit, which is part of this RFQ, shall be properly executed and submitted

with the RFQ response.

2.8.6 Proof of N.J. Business Registration Certificate - N.J.S.A. 52:32-44

Pursuant to N.J.S.A. 52:32-44, Somerset County (“Contracting Agency”) is prohibited from

entering into a contract with an entity unless the bidder/proposer/contractor, and each

subcontractor that is required by law to be named in a bid/proposal/contract has a valid

Business Registration Certificate on file with the Division of Revenue and Enterprise Services

within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency

with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or proposal shall provide proof of business registration to the

bidder, who in turn, shall provide it to the Contracting Agency prior to the time of contract,

purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) The contractor shall not enter into a contract with a subcontractor unless the

subcontractor first provides the contractor with a valid proof of business registration.

(2) The contractor shall maintain and submit to the Contracting Agency a list of

subcontractors and their addresses that may be updated from time to time.

(3) The contractor and any subcontractor providing goods or performing services under the

contract, and each of their affiliates, shall collect and remit to the Director of the

Division of Taxation in the Department of Treasury, the use tax due pursuant to the

Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal

property delivered in the State. Any questions in this regard can be directed to the

Division of Taxation at (609) 292-6400. Form NJ-REG can be filed online at

www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting

Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a

business registration as required, or that provides false business registration information, shall

be liable for a penalty of $25.00 for each day of violation, not to exceed $50,000, for each proof

of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business Registration

Certificate within two weeks from the date of purchase or execution of the contract or prior to

payment for goods or services, whichever is earlier.

REV 9/2018

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