Maintenance Repair and Operations (MRO) Supplies, Parts, Equipment, Materials

Agency: City of Tucson
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 423830 - Industrial Machinery and Equipment Merchant Wholesalers
  • 423840 - Industrial Supplies Merchant Wholesalers
  • 561210 - Facilities Support Services
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Mar 8, 2019
Due Date: Apr 11, 2019
Solicitation No: 192163
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Contact information: Please Login to View Page
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Number title prebid date open date
192163 Maintenance Repair and Operations (MRO) Supplies, Parts, Equipment, Materials 3/27/2019 4/11/2019
posted: 3/8/2019
Contract Officer: Jenn Myers
attachment: _192163_192163 - Attachment A.pdf
attachment: _192163_192163 - Attachment B-Price Page.xlsx

Attachment Preview

CITY OF TUCSON
REQUEST FOR PROPOSAL
REQUEST FOR PROPOSAL NUMBER:
PROPOSAL DUE DATE:
PROPOSAL SUBMITTAL LOCATION:
192163
APRIL 11, 2019, AT 4:00 P.M. LOCAL AZ TIME
Department of Procurement
255 W. Alameda, 6th Floor, Tucson, AZ 85701
MATERIAL OR SERVICE:
MAINTENANCE, REPAIR AND OPERATIONS (MRO)
SUPPLIES, PARTS, EQUIPMENT, MATERIALS AND
RELATED SERVICES
PRE-PROPOSAL CONFERENCE DATE:
MARCH 27, 2019
TIME:
LOCATION:
2:00 P.M. LOCAL AZ TIME
CITY HALL, 255 W. ALAMEDA, 1st FLOOR
CONFERENCE ROOM, TUCSON, AZ 85701
PRINCIPAL CONTRACT OFFICER:
TELEPHONE NUMBER:
JENN MYERS, CPPB
(520) 837-4137
JENN.MYERS@tucsonaz.gov
A copy of this solicitation and possible future amendments may be obtained from our Internet site at:
http://www.tucsonprocurement.com/ by selecting the Bid Opportunities link and the associated solicitation
number. The City does not mail out Notices of available solicitations via the U.S. Postal Service. Email
notifications are sent to those interested offerors who are registered with us and who have selected email as
their preferred delivery method. To register, please visit www.tucsonprocurement.com, click on Vendors, then
click on Vendor Registration. To update an existing record, click on Vendors, click on What's New?, and read
the section titled "Notice of Solicitations." You may also call (520) 791-4217 if you have questions.
Competitive sealed proposals for the specified material or service shall be received by the Department of
Procurement, 255 W. Alameda, 6th Floor, Tucson, Arizona 85701, until the date and time cited.
Proposals must be in the actual possession of the Department of Procurement at the location indicated, on or
prior to the exact date and time indicated above. Late proposals shall not be considered. The prevailing clock
shall be the City Department of Procurement clock.
Proposals must be submitted in a sealed envelope. The Request for Proposal number and the offeror's name
and address should be clearly indicated on the outside of the envelope. All proposals must be completed in ink
or typewritten. Questions must be addressed to the Contract Officer listed above.
****ALERT****
All visitors to City Hall are now required to show picture identification when going through the security
checkpoint in the main lobby. Visitors should plan accordingly.
PUBLISH DATE: MARCH 8, 2019
Revised 1/2018
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
REQUEST FOR PROPOSAL NO. 192163
PAGE 2 OF 25
PRINCIPAL CONTRACT OFFICER:JENN MYERS, CPPB
PH: (520) 837-4137 / FAX: (520) 791-4735
INTRODUCTION
The City of Tucson is requesting proposals from qualified and experienced firms to provide MAINTENANCE,
REPAIR AND OPERATIONS (MRO) SUPPLIES, PARTS, EQUIPMENT, MATERIALS AND RELATED
SERVICES. The City of Tucson requires a contractor who provides a diverse and extensive supply of MRO
products for delivery to various locations in the Tucson metropolitan area and for pickup at local storefronts.
Requirements and qualifications are defined in detail in the Scope of Services Section of this Request for
Proposal (RFP). The City seeks a firm that can supply the specified services, supplies, parts, equipment and
materials and related services.
National Contract
The City of Tucson, as the Principal Procurement Agency, defined in Attachment A, has partnered with OMNIA
Partners to make the resultant contract (also known as the “Master Agreement” in materials distributed by
OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local
governmental entities, public and private primary, secondary and higher education entities, non-profit entities,
and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing
program. The City of Tucson is acting as the contracting agency for any other Public Agency that elects to
utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by
their registration with OMNIA Partners (a “Participating Public Agency”). Attachment A contains additional
information about OMNIA Partners and the cooperative purchasing agreement.
OMNIA Partners is the largest and most experienced purchasing organization for public and private sector
procurement. Through the economies of scale created by OMNIA Partners public sector subsidiaries, National
IPA and U.S. Communities, our participants now have access to more competitively solicited and publicly
awarded cooperative agreements. The lead agency contracting process continues to be the foundation on
which we are founded. OMNIA Partners is proud to offer more value and resources to state and local
government, higher education, K-12 education and non-profits.
OMNIA Partners provides shared services and supply chain optimization to government, education and the
private sector. As a channel partner with Vizient (formally, Novation), OMNIA Partners leverages over $100
billion in annual supply spend to command the best prices for products and services. With corporate, pricing
and sales commitments from the Contractor, OMNIA Partners provides marketing and administrative support
for the Contractor that directly promotes the Contractor’s products and services to Participating Public
Agencies though multiple channels, each designed to promote specific products and services to Public
Agencies on a national basis. Public Agencies benefit from pricing based on aggregate spend and the
convenience of a contract that has already been advertised and publicly competed. The Contractor benefits
from a contract that allows Participating Public Agencies to directly purchase goods and services without the
Contractor’s need to respond to additional competitive solicitations. As such, the Contractor must be able to
accommodate a nationwide demand for services and to fulfill obligations as a nationwide Contractor and
respond to the OMNIA Partners documents (Attachment A).
The City of Tucson anticipates spending approximately $4 million over the full potential Master Agreement term
for MRO Supplies and Related Services. While no minimum volume is guaranteed to the Contractor, the
estimated annual volume of MRO Supplies and Related Services purchased under the Master Agreement
through OMNIA Partners Public Sector is approximately $100 million. This projection is based on the current
annual volumes among the City of Tucson, other Participating Public Agencies anticipated to utilize the
resulting Master Agreement to be made available to them through OMNIA Partners, and volume growth into
other Public Agencies through a coordinated marketing approach between the Contractor and OMNIA
Partners.
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
REQUEST FOR PROPOSAL NO. 192163
PAGE 3 OF 25
PRINCIPAL CONTRACT OFFICER:JENN MYERS, CPPB
PH: (520) 837-4137 / FAX: (520) 791-4735
SCOPE OF SERVICES
A. GENERAL REQUIREMENTS
1. QUALIFIED FIRMS: Offerors should meet the minimum qualifications:
a. Have a strong national presence in the MRO supply industry.
b. Have a distribution model capable of delivering products nationwide.
c. Have a demonstrated sales presence.
d. Be able to meet the minimum requirements of the cooperative purchasing
program detailed herein.
e. Be able to provide the full range of products, equipment, parts, materials and services to
meet the demands of the City and all agencies that opt to participate in the cooperative
purchasing program with the City.
2. USAGE REPORT: The Contractor shall provide an electronic copy of a usage report upon request to the
Agency Department of Procurement. The report shall provide complete information on the items
purchased under this Contract. The Contractor should be able to provide a usage report by department. At
a minimum for each item sold, the report should list the manufacturer name, model number, part number,
item description, quantity sold, and total spend by department, division, ordering entity, etc.
3. EQUIPMENT/RECALL NOTICES: In the event of any recall notice, technical service bulletin, or other
important notification affecting equipment purchased from this contract, a notice shall be sent to the
Contract Representative. It shall be the responsibility of the contractors to assure that all recall notices are
sent directly to the agencies Contract Representative.
4. WAREHOUSING, DISTRIBUTION AND SALES FACILITIES: The product specified in this solicitation
is dependent upon an extensive manufacturer-to-customer supply chain distribution system. To be
considered for award, each potential contractor is required to provide proof of an extensive distribution
system.
5. DELIVERY: For City of Tucson purchases, MRO supplies shall be delivered to various City of Tucson
stores locations and non-stores locations. All deliveries shall be made Monday through Friday from 8:00
a.m. to 3:00 p.m., Arizona Standard Time.
6. CATALOGS: Within 10 days after contract award, Contractor must submit complete price lists and
catalogs of their product line in hard copy or on CD. Upon request from a using agency, Contractor
shall provide, at no cost, these catalogs and price lists. An accessible public website that contains a
downloadable catalog and price list or an interactive web catalog and price list maybe provided in lieu
of the above hard copy requirement.
7. WARRANTY: Offeror shall warrant that all equipment and parts furnished in their offer are newly
manufactured and free from defects in material and workmanship for no less than one (1) year from the
date the equipment is delivered or installed. Warranty shall also guarantee accepted trade standards of
quality, fitness for the intended uses, and conformance to promises or specified specifications. No other
express or implied warranty shall eliminate the vendor’s liability as stated herein.
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
B. PRODUCT REQUIREMENTS:
REQUEST FOR PROPOSAL NO. 192163
PAGE 4 OF 25
PRINCIPAL CONTRACT OFFICER:JENN MYERS, CPPB
PH: (520) 837-4137 / FAX: (520) 791-4735
1. PRODUCTS: A complete and comprehensive line of quality made MRO supplies to support the daily
maintenance, repair and operations functions of the agency. The categories include but are not limited
to the following.
a. Motors and Power Transmission- General, Definite Purpose and HVAC motors, gear motors,
bearings, V-belts and accessories.
b. Electrical Supplies – Distribution, controls, wire, cable, voice & data and supplies.
c. Lighting – Lamps, ballasts, fixtures, task lighting, flashlights and batteries.
d. Tools – Hand, power, outdoor and automotive tools and tool storage.
e. Measuring Tools & Test Instruments – Calipers, gauges, inspection, micrometers and multimeters.
f. Pneumatic – Pneumatic tools and system components, air compressors and hydraulics.
g. Machining and Cutting Tools – Drill bits, taps, dies, blades, counterbores, countersinks and
abrasives.
h. Material Handling, Storage and Packaging – Ladders, hoists, shelving, storage, furniture,
packaging, casters, cart, trucks and drums.
i. Welding – Welding equipment and supplies.
j. Fasteners and Adhesives – Nuts, bolts, washers, screws, hooks, flat stock, raw materials (metal,
rubber, plastic), glue and cement.
k. Lubricants, Sealants and Paint - Grease, oil, penetrates sealants, caulk and paint.
l. Safety and Security Supplies – Spill containment, storage, fire protection, person protective
equipment, instrumentation, signs, labels, tags and security.
m. Cleaning Equipment and Supplies – Chemicals, equipment, restroom, paper, waste containers,
cleaning.
n. HVAC Supplies – Controls, heaters, air conditioning, air treatment, fans, ventilators and blowers.
o. Pumps and Plumbing – Submersible, centrifugal, water system and positive displacement pumps,
pipe, valves, fittings, heaters, coolers, filtration and faucets.
p. Emergency Preparedness – Sandbags, first-aid supplies, disaster recovery products etc.
q. Other Categories
2. CURRENT PRODUCTS: All products being offered in response to this solicitation shall be in current
and ongoing production; shall be formally announced for general marketing purposes; shall be a model
or type currently functioning in a user (paying customer) environment and capable of meeting or
exceeding all specifications and requirements set forth in this solicitation.
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
REQUEST FOR PROPOSAL NO. 192163
PAGE 5 OF 25
PRINCIPAL CONTRACT OFFICER:JENN MYERS, CPPB
PH: (520) 837-4137 / FAX: (520) 791-4735
3. DEFECTIVE PRODUCT: All defective products shall be replaced and exchanged by the Contractor.
The cost of transportation, unpacking, inspection, re-packing, re-shipping or other like expenses shall
be paid by the Contractor. All replacement products must be received by the City within seven (7) days
of initial notification.
4. PRICING: Prices/discounts shall remain firm and will include all charges that may be incurred in
fulfilling requirement(s) for the twelve-month period following contract award. Where applicable, pricing
shall be determined by applying Offerors discounts to the prices listed on their manufacturer’s price
lists, retail price sheets, catalogs or by utilizing the reduced net pricing schedule.
5. SALES PROMOTIONS: In addition to decreasing prices for the balance of the Contract term due to a
change in market conditions, a Contractor may conduct sales promotions involving price reductions for
a specified lesser period.
C. SERVICE REQUIREMENTS: The City is interested in evaluating the following categories of value-add
services for inclusion in this contract. The categories include, but are not limited to, the following.
1. Sourcing:
1. from non-catalog suppliers,
2. of line card extensions of catalog suppliers,
3. for custom products, and
4. for OEM repair parts and accessories.
2. Software Punch Out: The capability of your electronic ordering system to interface with an agencies
inventory software system.
3. Installation, Repair, Maintenance and Turn-Key Solutions and Services: The ability to provide
installation, repair, maintenance and turn-key solutions and services through Contractors business
units, authorized manufacturer’s facilities or other avenues.
4. Inventory Solutions: Provide inventory management solutions for stock rooms, warehouses, mobile
service vehicles, emergency preparedness supplies, and supply vending machines. Consulting and
analysis solutions are also desirable.
5. Small Business Program: The ability to incorporate small business enterprises into your distribution,
sales and product offerings.
6. Green/Sustainability Program:
a. Policies: Efforts and policies pertaining to green and sustainability.
b. Products: Impact on product offerings.
c. Distribution: Impact in distribution.
d. Recycling of Lamps: The ability to recycle lighting and electronic products.
e. Lighting and Energy Audits: The ability to perform lighting and energy audits.
f.
Certifications: The industry recognized certifications and standards obtained.
7. Training & Education: The ability to provide on-site and/or online training and educational
programs/seminars.
8. Customer Support Services: The policies on replacements, returns, restocking charges, after hours
service, after sales support, out of stock, order tracing, technical feedback, quality assurance for orders
and drop shipments.
9. Other Services: Other value-add services not included in above categories.

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