Maintenance & Repair of Vertical Conveyance Systems

The City of Tucson is seeking proposals to establish an annual requirements contract for a comprehensive preventive maintenance and repair program for Vertical Conveyance Systems (VCS), elevators, material handling units, and chair lifts, to include routine preventive maintenance of all equipment, annual and five-year testing of elevators and for the full-time monitoring of elevator emergency communication.

The purpose of the resulting contract is to ensure that all equipment operates in a continual and optimal manner, down-time due to mechanical failure is minimized, and that maintenance-related deficiencies are avoided, that passenger safety is assured, that emergencies are responded to and resolved promptly, that all units function at all times in full and unconditional compliance with all applicable regulatory requirements, and that emergency communication from elevators received prompt and effective response.

The City’s Facilities and Communication Maintenance Division (FCM) is responsible for providing building maintenance services at many (but not all) City-owned buildings and facilities through a combination of in-house staff and contract services. At this time, the units covered by this contract will include units that are operated by various City departments. However, the City reserves the right to add or delete equipment that are operated by FCM or other City Department, at the City' sole discretion. Various FCM staff will interact with the Contractor to ensure optimal contract performance. Locations specific to FCM control are listed in Section F.5. Vertical Conveyance Systems Inventory Preventive Maintenance (PM) Price Page, of this solicitation.

The City’s Housing and Community Development Department (HCD) is responsible for providing VCS services at Craycroft Towers, Tucson House and Commerce Park Loop. Locations specific to HCD control are also to be listed in Section F.5. Vertical Conveyance Systems Inventory Preventive Maintenance (PM) Price Page of this solicitation. Various Housing Management staff will interact with the Contractor to ensure optimal contract performance at those locations. For these locations references to FCM staff in the scope of work would be changed to HCD staff. Federal Housing and Urban Development (HUD) guidelines are applicable to equipment locations at the Tucson House and Craycroft Towers.

Services provided by the Contractor(s) funded with Housing and Urban Development (HUD) federal grants monies and are subject to the terms and conditions included in HUD Documentation, Certificate of Living Wage Requirements, HUD 5369-B, HUD 5369-C, HUD 5370-C, and the Section 3 Contract Clause, hyperlinked and found at the end of this solicitation. These terms and conditions cannot be modified or negotiated. By submitting a proposal, Offeror must agree to abide by the applicable federal terms and conditions included.