Maintenance Building Renovation, Capital Project No. 2102

PROJECT MANUAL
s
e
Maintenance Building Renovation
s
o
p
r
u
p
g
n
i
d
d
i
b
r
o
f
d
e Rockford, IL
s
u
FRSA Capital Project No. 2102
e
BA Project No. 2025-16
b
o Date 06-30-2026
t
t
o
N
400 North 1st Street
Rockford, IL. 61107
Phone 815-227-0023
www.blakemore-architects.com

Four Rivers Sanitation Authority
s
Rockford, Illinois
e
s
o
p
r
Bidding Requirements and Contract Forms
u
and p
General Provisions and Technical Specigfications
n
for Sanitary Sewer Construction
i
d
for
d
i
Maintenance Buiblding Renovation
r
o
Capital Project No. 2102
f
d
eBoard of Trustees
s
Richard T. Puollack . . . . . . . . . . . . . . . . . . President
Benjamin W. B ernsten . . . . . . . . . . . . . . . . . . Vice President
e
Richard W. Mowris . . . . . . . . . . . . . . . . . . Clerk/Treasurer
b
Brad Long . . . . . . . . . . . . . . . . . . Trustee
oEd Grondzki . . . . . . . . . . . . . . . . . . Trustee
t
t
o
Official
N
Christopher T. Baer, PE . . . . . . . . . . . . . . . . . . Executive Director
Matthew L. Campbell, PE . . . . . . . . . . . . . . . . . . Director of Engineering
Bid Doc. No. 27-406

Table of Contents
I. Bidding Requirements
A.Notice to Bidders s
e
B.Instructions to Bidders s
1 General o
2 Legal Requirements
p
3 General Instructions
r
u
C.Contract Forms
1 Proposal p
2 Proposed Subcontractor Form
3 Fair Employment Practices Affidavit of Comgpliance
4 Affidavit of Compliance: Responsible Bnidder Ordinance
5 Bid Bond
i
6 Agreement d
7 Labor & Material Payment Bond
d
8 Performance Bond
i
b
II. Project Manual
r
o
A.Division 00 - Procurement and Contracting Requirements
00 0101 Pfroject Title Page
00 0102 Project Information
d
00 1113 Advertisement for Bids
e
00 2113 Instructions to Bidders
s
AIA A701 Instructions to Bidders
u
00 7200 General Conditions
AI A A201 General Conditions of the Contract for Construction
e
00 7301 Supplementary Conditions of the Contract for Construction
b
B.Spe cifications
o
t
Division 01 - General Requirements
t
o
01 1000 Summary
N 01 2000 Price and Payment Procedures
01 2500 Substitution Procedures
01 3000 Administrative Requirements
01 3216 Construction Progress Schedule
01 4000 Quality Requirements
01 5000 Temporary Facilities and Controls
01 6000 Product Requirements
01 7000 Executions and Closeout Requirements
01 7800 Closeout Submittals
Bid Doc. No. 27-406

Maintenance Building Renovation
Capital Project No. 2102
Division 02 - Existing Conditions
02 4100 Demolition
Division 05 - Metals
05 4000 Cold-Formed Metal Framing s
Division 06 - Wood, Plastics, and Composites e
06 1000 Rough Carpentry s
Division 07 - Thermal and Moisture Protection o
07 2100 Thermal Insulation p
07 2400 Exterior Insulation and Finish System
r
07 5400 Thermoplastic Membrane Roofing
u
07 6200 Sheet Metal Flashing and Trim
p
07 9005 Joint Sealers
Division 08 - Openings
g
08 4313 Aluminum Framed Storefronts
n
08 8000 Glazing
Division 09 - Finishes i
d
09 5100 Acoustical Ceilings
Division 12 - Furnishings d
12 2400 Window Shades
i
b
III. Four Rivers Sanitation Authority Special Provisions for
r
Civil Site Improvements
o
f
1 Aggregate Base Course, Type B
2 Bodllard Removal
3 Bollards
e
4 Class D Patches
s
5 Combination Concrete Curb & Gutter
u
6 Curb, Gutter, or Combination Curb & Gutter Removal
e7 Inlet Filters
8 Portland Cement Concrete Sidewalk
b
9 River Rock
o10 Sidewalk Removal
11 Storm Sewer Removal
t
12 Storm Sewers, PVC
t
o
N
IV. General Provisions and Technical Specifications for Sanitary Sewer
Construction (separate document incorporated by reference)
Bid Doc. No. 27-406 Table of Contents / Page 2 of 2

s
e
s
o
p
r
u
p
g
n
I
i
d
d
i
b
r
o
f
Bidding Requirements
d
e
s
u
e
b
o
t
t
o
N
Bid Doc. No. 27-406

s
e
s
o
p
r
u
p
g
n
i
d
d
i
b
r
o
f
d
e
s
u
e
b
o
t
t
o
N

Instructions to Bidders
1 General
1.1 Scope and Intent
This section of the Contract Documents provides detailed information and requirements for preparing
s
bids to prospective bidders, bidders' responsibility, the preparation and the submission of bids, basis
e
for awarding the Contract and other general information concerned with bidding and executing the
s
Contract.
o
1.2 Contradictions
p
If in the case of apparent contradictions between or among the Contract Documents, the Contract
r
Documents shall be consulted in the following order: Addenda, Agreeument, Supplementary
Drawings, Instructions to Bidders, Detailed Specifications, Plans, Four Rivers Sanitation Authority
p
(FRSA) General Provisions and Technical Specifications for Sanitary Sewer Construction. The
language in the first such document in which language regarding the co nflict, error or discrepancy
g
occurs shall control.
n
1.3 Mandatory Pre-Bid Meeting
i
d
A Mandatory Pre-Bid Meeting for this project will be held on Thursday, July 9, 2026, at 10:00
a.m. in the FRSA Board Room at 3501 Kishwaukeed Street, Rockford, Illinois. All Contractors
intending to bid on this project must attend the pre-bid meeting.
i
b
2 Legal Requirements
r
2.1 Illinois Regulations o
A. Public Act 100-1177 (820 ILCS 13f0/) entitled the "Prevailing Wage Act" requires the Bidder
to comply with prevailing dwages in accordance with the Illinois Department of Labor
Standards. The State of Illinois requires contractors and subcontractors on FRSA projects to
e
submit certified payroll reports via the State's Certified Transcript of Payroll Portal currently
s
found at: https://labor.illinois.gov/laws-rules/conmed/certifiedtranscriptofpayroll.html. The
u
Bidder is responsible for verifying current information at the State's website.
e
B. Public Act 83-1030 (30 ILCS 565/) entitled the "Steel Products Procurement Act" requires
that steel pbroducts used or supplied in performance of this Contract or subcontract must be
manufactu red or produced in the United States with three exceptions.
o
The provisions of this Section shall not apply:
t
1. Where the Contract involves an expenditure of less than $500.
t
o
2. Where the executive head of the public agency certifies in writing that
N
a) the specified products are not manufactured or produced in the United States in
sufficient quantities to meet the agency's requirements, or
b) obtaining the specified products, manufactured or produced in the United States would
increase the cost of the Contract by more than 10%.
3. When its application is not in the public interest.
C. Public Act 96-929 (30 ILCS 570/) entitled the "Employment of Illinois Workers on Public
Works Act" provides that Illinois residents be employed on Illinois public works projects,
Bid Doc. No. 27-406 Instruction to Bidders / Page 1 of 9

Maintenance Building Renovation
Capital Project No. 2102
provided there has been a period of excessive unemployment (5%) in the State of Illinois as
defined in the Act; and, further, that Illinois workers are available and capable of performing
the particular type work involved.
D. Public Act 101-221 (820 ILCS 96/) entitled the "Workplace Transparency Act" requires that
any party to a contract adopt and promulgate written sexual harassment policies that include,
s
as a minimum, the following information:
e
1. the illegality of sexual harassment s
o
2. the definition of sexual harassment under Illinois State law
p
3. a description of sexual harassment, utilizing examples
r
4. my (our) organization's internal complaint process including penaltiues
5. the legal recourse, investigative and complaint process availpable through the Illinois
Department of Human Rights and the Illinois Human Rights Commission
g
6. directions on how to contact the Department and the Commission
n
7. protection against retaliation as provided by Section 6-101 of the Illinois Human Rights
i
Act d
Upon request, this information must be provided dto the Illinois Department of Human Rights
and the FRSA.
i
b
E. With regard to nondiscrimination in employment, the Contractor for this project will be
required to comply with the Illinois Fair Employment Practices Commission's Rules and
r
Regulations. o
F. The Contractor for this project mufst comply with the Occupational Safety and Health Act.
G. The Contractor for this projecdt must comply with the Federal Drug-Free Workplace Act.
e
H. Public Act 96-1416 requires the Certification of Clean Construction and Demolition Debris
(CCDD)and uncontamsinated soil prior to disposal at a CCDD fill site. The Contractor for this
u
project must comply with Public Act 96-1416 and be responsible for the certifications and any
fees associated wi th the disposal at a CCDD fill site.
e
1. In the event that contaminated soil is uncovered on the project, the Contractor must notify
b
FRSA immediately. Any extra costs resulting from the presence of contaminated soil must
be oevaluated in accordance with FRSA General Provisions & Technical Specs for Sanitary
Sewer Construction; General Conditions: Article 5 - Time Provisions and Article 8 -
t
Changes.
t
2o.2 Americans with Disabilities Act
N
The Contractor for this project will comply with all applicable requirements of the Americans with
Disabilities Act of 1990 (ADA). The Contractor will hold harmless and indemnify Four Rivers
Sanitation Authority (FRSA) and their representatives from all:
A. suits, claims, or actions
B. costs, either for defense (including but not limited to reasonable attorney's fees and expert witness
fees) or for settlement
C. damages of any kind (including but not limited to actual, punitive, and compensatory damages)
Bid Doc. No. 27-406 Instructions to Bidders / Page 2 of 9

Maintenance Building Renovation
Capital Project No. 2102
relating in any way to or arising out of the ADA, to which said firm is exposed or which it incurs
in the execution of the Contract.
3 General Instructions
s
3.1 Bidder's Responsibility e
s
Bidders are cautioned not to submit proposals until having carefully examined the entire site of the
o
proposed work and adjacent premises and the various means of approach and access to the site, and
having made all necessary investigations to inform themselves thoroughly as to tphe facilities for
delivering, placing and handling the materials at the site, and having informed themselves thoroughly
r
as to all difficulties involved in the completion of all the work under this Contruact in accordance with
its requirements.
p
Bidders must examine the Plans, Specifications and other Contract Documents and shall exercise their
own judgment as to the nature and amount of the whole of the work tgo be done and for the bid prices
must assume all risk of variance, by whomsoever made, in any cnomputation or statement of amount
or quantities necessary to complete fully the work in strict compliance with the Contract Documents.
i
The Bidder must satisfy himself by making borings or test pdits, or by such methods as he may prefer,
as to the character and location of the materials to be encountered or work to be performed. No pleas
d
of ignorance of conditions that exist or that may hereafter exist, or of conditions or difficulties that
may be encountered in the execution of the work unider this Contract, as a result of failure to make
b
the necessary examinations and investigations, will be accepted as an excuse for any failure or
omission on the part of the Contractor to fulfilrl, in every detail, all of the requirements of the Contract
Documents, or will be accepted as a basis ofor any claims whatsoever for extra compensation or for an
extension of time.
f
The Contractor is responsible fdor verifying the location of all existing utilities in the project
areas.
e
The Bidder, therefore, shall ssatisfy himself by such means as he may deem proper as to the location
of all structures that mayu be encountered in construction of the work.
3.2 Addenda and Int erpretations
e
No interpretatiobn of the meaning of the Plans, Specifications, or other Contract Documents will be
made to any bidder orally. Every request for such interpretation must be in writing addressed to Four
Rivers Sanoitation Authority, 3501 Kishwaukee Street, Rockford, Illinois. To be given consideration,
such reqtuest must be received at least five (5) days prior to the date fixed for the opening of bids.
Any an d all such interpretations and any supplemental instructions will be in the form of written
t
aoddenda which, if issued, will be sent by email, fax, or certified mail with acknowledgement of receipt
requested, to all prospective bidders, at the respective addresses furnished for such purposes, not later
N
than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any
such addenda or interpretation shall not relieve said bidder from any obligation under his bid as
submitted. All addenda so issued shall become part of the Contract Documents.
3.3 Laws and Regulations
The prospective bidder is warned that he must comply with all laws of the United States Government,
State of Illinois, all ordinances and regulations of FRSA in the performance of the work under this
Contract. The Bidder's attention is specifically called to that provision of the General Conditions
regarding the rate of wage to be paid on the work.
Bid Doc. No. 27-406 Instructions to Bidders / Page 3 of 9

Maintenance Building Renovation
Capital Project No. 2102
3.4 Quantities Estimated Only
Bidders are warned that the estimate of quantities of the various items of work and materials, as set
forth in the Proposal form, is approximate only and is given solely to be used as a uniform basis for
the comparison of bids. The quantities actually required to complete the Contract work may be less
or more than so estimated, and if awarded a contract for the work specified, the Contractor further
s
agrees that he will not make any claim for damages or for loss of profits or for an extension of time
e
because of a difference between the quantities of the various classes of work assumed for comparison
s
of bids and quantities of work actually performed.
o
3.5 Form, Preparation, and Presentation of Proposals p
For particulars as to the quantity and quality of the supplies, materials and equipmernt to be furnished,
and the nature and extent of the work or labor to be done, prospective bidduers are referred to the
Contract Documents, which may be examined or obtained at the office of FRSA.
p
Each bid will be submitted upon the prescribed Proposal form. All blan k spaces for bid prices must
g
be filled in, in ink, with the unit or total sum or both for which the Proposal is made. If the Proposal
contains any omissions, erasures, alterations, additions or itemns not called for in the itemized
Proposal, or contains irregularities of any kind, such may consititute sufficient cause for rejection of
bid. In case of any discrepancy in the unit price or amountd bid for any item in the Proposal, the unit
price as expressed in figures will govern. In no case isd the agreement form to be filled out or signed
by the bidder.
i
b
Bidders may opt to contact FRSA's Engineering Department at 815.387.7660 to obtain an
electronic Proposal form. If used, this form m ust be attached to the hard copy Proposal form and
r
appropriately signed and executed with the bid.
o
The bid must be verified and be presenfted on the prescribed form in a sealed envelope on or before
the time and at the place stated in the A dvertisement for Bids, endorsed with the name of the person,
d
firm or corporation presenting it, the date of presentation, and the title of the work for which the bid
e
is made. If forwarded by mail, the sealed envelope containing the Proposal and marked as directed
above, must be enclosed ins another envelope addressed to Clerk of the Four Rivers Sanitation
Authority, 3501 Kishwauukee Street, Rockford, Illinois, 61109 and be sent preferably by certified mail.
FRSA will not accept f acsimile generated bids.
e
3.6 Bid Security
b
Each Proposal must be accompanied by the FRSA Bid Bond form with an acceptable Bid Security
o
attached, in the amount specified in Notice to Bidders. This sum is a guarantee that, if the Proposal
is acceptted, a contract will be entered into and its performance properly secured. The FRSA's Bid
Bontd Form included in the bid packet must be used. No other Bid Bond form may be substituted.
o
Within ten (10) days after the award of the bid, the deposits of all but the three lowest bidders will be
Nreturned. The deposits of the remaining two unsuccessful bidders will be returned within three (3)
days after the execution of the Contract, or, if no such Contract has been executed, within sixty (60)
days after the date of opening bids. The deposit of the successful bidder will be returned only after he
has duly executed the Contract and furnished the required bond and insurance.
3.7 Affidavit of Compliance
Each proposal must be accompanied by fully executed original copies of the Fair Employment
Practices Affidavit of Compliance and the Affidavit of Compliance: Responsible Bidder
Bid Doc. No. 27-406 Instructions to Bidders / Page 4 of 9