Maint and Support Capitol Complex Security System

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ADDENDUM 2 5.2.2025 The purpose of this Addendum is to extend the solicitation due date and time to May 5, 2025, at 2 p.m. CT.

ADDENDUM 1 4.25.2025: The purpose of this Addendum is to extend the solicitation due date and time, answer questions received, revise the qualification requirements, and include additional clauses in the Sample Contract and Exhibits document.

PURPOSE: The purpose of this Request for Proposal is to establish a contract for a Contractor to provide intercom services, access control, 24-hour full service maintenance, support services, repairs, and expansion of the security systems with the Capitol Complex buildings on an as-needed basis. The Capitol Complex includes all the buildings under the custodial control or management of the Facilities Management Division (FMD), and their associated grounds and parking facilities. The list of all building locations is located in Exhibit C specifications, in the Sample Contract and Exhibits.

QUALIFICATIONS AND EXPERIENCE: Qualifications and experience provided for Items 1-3 must be completed by the solicitation due date and time. The Contractor should provide documentation that meets the following requirements:

1. The Contractor has installed equipment and serviced an integrated CCTV Bosch Video Management Software (BVMS) with a i-scsi video recording system, and Zenitel/Stentofon Alphacom “E” IP intercom network in at least two (2) facilities similar in scope, defined as having systems with a minimum of 50 cameras and 50 intercoms in the last five years.

2. The Contractor or Subcontractor who will perform maintenance and repair work on the system or install equipment on site must be:
•        Licensed to perform both low voltage and line voltage work

3. The Contractor must be authorized or registered by the manufacturer as:
•        A PCSC system dealer and Installer
•        A Bosch system dealer and installer

See Accessibility of Services or Products information regarding VPAT in Section 4 - Proposal Content in the Request for Proposal document attached to this solicitation.

SPECIFICATIONS: Scope of work, duties, and specifications are listed in Exhibit C, in the Sample Contract and Exhibits document.

INSURANCE REQUIREMENTS: The project's insurance requirements are listed in Exhibit B, in the Sample Contract and Exhibits document attached to this solicitation. It is the Contractor's responsibility to review these requirements prior to submitting a response.

QUESTIONS/CLARIFICATIONS: Any questions or clarifications in regard to the solicitation response will be made in writing to Mandy Flum, Buyer, via email to mandy.flum@state.mn.us by April 23, 2025, no later than 12:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

If you need assistance please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

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