Mainland High - Baseball Field Lighting

Project Manual
BASEBALL FIELD LIGHTING
PROJECT NO. 2648275
MAINLAND HIGH SCHOOL
1255 W INTERNATIONAL SPEEDWAY BLVD
DAYTONA BEACH, FL 32114
THE SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
200 NORTH CLARA AVENUE
DELAND, FLORIDA
MATERN PROFESSIONAL ENGINEERING, INC.
130 CANDACE DRIVE
MAITLAND, FLORIDA 32751-331
407/ 740-5020
DATE: FEBRUARY 20, 2026
REVISED:
Form Rev: 2019-July-01 Project Manual Cover - Page 1 of 1

TABLE OF CONTENTS
SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
Facility Name: Mainland High School
Project Name: Baseball Field Lighting
VCS Project No.: 2648275
All references herein that conflict with processes, procedures, or other terms outlined in the Owner
contracts, as associated with this Project, the Owner contracts shall take precedence.
NO. OF
TITLE PAGES
Cover Page 1
Table of Contents 3
Index of Drawings 1
DIVISION 0
NO. OF
DOC. NO. TITLE PAGES
BID REQUIREMENTS AND FORMS
630 Advertisement for Bid 1
631 Instructions to Bidders 5
632 Bid Form 2
A310 Bid Bond Form (AIA Doc) 2
633 List of Subcontractors 1
634 Bidder Project Data Self-Perfomed Portions of Work 2
635 Trench Safety Act Form 1
636 Bid Protest Bond Form 2
CONTRACT DOCUMENTS AND CONSTRUCTION PHASE FORMS
A101-2017 Standard Form of Agreement (Standard Bid) 8
A101-2017 Exhibit A - Insurance and Bonds (Standard Bid) 8
A201-2017 General Conditions of the Contract (Standard Bid) 46
625 N/A N/A
639 Contractor E-Verify Affidavit 1
640 Performance and Payment Bond 2
641 Contractor's Direct Material Purchase Affidavit 1
642 Contractor Acknowledgment Form (Asbestos Survey) 1
G702 Application and Certification for Payment (AIA Doc) 1
G703 Application and Certification for Payment - Continuation Sheet (AIA Doc) 1
655 Partial Receipt and Release 1
G707A Consent of Surety to Reduction in or Partial Release of Retainage (AIA Doc) 1
G707 Consent of Surety to Final Payment (AIA Doc) 1
661 Contractor Affidavit 1
662 Receipt and Release 1
Note:
Project $200,000 or more, utilize the A101-2017 Standard Form of Agreement, A101-2017 Exhibit A and the A201-2017 General
Conditions of the Contract (Standard Bid); project is less than $200,000 utilize the 625 Standard Form of Agreement (Proposals).
Specific documents listed above may not apply to this project. Select "N/A" for document(s) which do not apply to this project.
Required: consult the Owner's Construction Project Manager in charge to make this determination.
Form Rev: 2025-July-02 Table of Contents - Page 1 of 3

Facility Name: Mainland High School
Project Name: Baseball Field Lighting
VCS Project No.: 2648725
(Insert remainder of specification sections below to complete the table of contents.)
DIVISION 1 - GENERAL REQUIREMENTS
01 11 00 Summary of Work
01 23 00 Alternates
01 30 00 Administrative Provisions
01 31 00 Project Coordination
01 32 00 Schedules, Reports, Payments
01 33 00 Shop Drawings, Product Data, and Samples
01 37 00 Definitions and Standards
01 40 00 Quality Control Services
01 50 00 Construction Facilities
01 60 00 Material and Equipment
01 63 00 Products and Substitutions
01 70 00 Contract Closeout
01 71 00 Selective Demolition
01 73 00 Cutting and Patching
01 89 00 Structural Excavation Backfill and Compaction
DIVISION 3 - CONCRETE
03 30 00 Cast-In Place Concrete
DIVISION 9 - FINISHES
09 91 00 Painting
DIVISION 26 - ELECTRICAL
26 01 00 Operation and Maintenance Manuals
26 01 03 Minor Electrical Demolition for Remodeling
26 01 05 Investigation of Existing Electrical Systems
26 05 00 Common Work Results for Electrical
26 05 06 Demonstration of Completed Electrical Systems
26 05 07 Submittals
26 05 08 Substitutions
26 05 09 Reference Standards and Regulatory Requirements
26 05 10 Electrical Symbols and Abbreviations
26 05 19 Building Wire and Cable
26 05 26 Grounding and Bonding
26 05 29 Hangers and Supports
26 05 33 Conduit
26 05 34 Outlet Boxes
26 05 35 Pull and Junction Boxes
26 05 37 Surface Raceways
26 05 53 Identification for Electrical Systems
26 05 73 Power System Study With Arc Flash Analysis
26 08 13 Tests and Performance Verification of Electrical System
26 09 21 Exterior Lighting Control Devices
26 22 13 Dry Type Transformers
26 24 16 Panelboards
26 27 16 Cabinets and Enclosures
26 27 26 Wiring Devices
26 43 00 Surge Protective Devices
26 55 68 Athletic Field Lighting
Form Rev: 2025-July-02 Table of Contents - Page 2 of 3

26 56 00 Exterior Lighting
DIVISION 31 - EARTHWORK
31 00 00 Geotechnical Report
DIVISION 32 - EXTERIOR IMPROVEMENTS
32 31 13 Chain Link Fencing
END TABLE OF CONTENTS
Form Rev: 2025-July-02 Table of Contents - Page 3 of 3

INDEX OF DRAWINGS
SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
Facility Name: Mainland High School
Project Name: Baseball Field Lighting
VCS Project No.: 2648275
Complete Index of Drawings information including division headings, page numbers and page titles below:
SHEET NO. SHEET NAME
G001 COVER SHEET
E001 GENERAL NOTES SYMBOL LEGEND AND ABBREVIATIONS
E100 SITE PLAN - ELECTRICAL
E101 PARTIAL SITE PLAN - ELECTRICAL - RENOVATION
E102 PARTIAL SITE PLAN - ELECTRICAL - RENOVATION
E501 DETAILS
E502 DETAILS
E503 DETAILS
E504 DETAILS
E601 POWER RISER DIAGRAM AND SCHEDULES
E602 SCHEDULES
Form Rev: 2019-July-01 Index of Drawings - Page 1 of 1

ADVERTISEMENT FOR BID
SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
FAC DOCUMENT 630
NOTICE is hereby given that sealed bids for: (Facility Name) Mainland High School, (Project Name) Baseball
Field Lighting , VCS Project Number 2648275, will be received by the School Board of Volusia County
Florida, until (date) May 14, 2026 at (time) 1:30PM, in the Volusia County Schools Facilities Services Building,
at which time all bids will be publicly opened and read aloud. Bids received after this time will not be
accepted. Bids may be mailed or hand delivered to Volusia County Schools, Facilities Services, 3750
Olson Drive, Daytona Beach Florida 32124.
A MANDATORY PRE-BID CONFERENCE is scheduled for (date) April 28, 2026, (time) 10:00AM at (location)
1255 W International Speedway Blvd. Daytona Beach, FL 32114. All bidders must attend. The
representative of each bidder shall be an authorized employee of the bidder and shall sign in accordingly.
Documents, including complete specifications, may be examined by appointment at the office of the
Construction Project Manager of record at Facilities Services, 3750 Olson Drive, Daytona Beach Florida
(386) 947-8786.
BID DOCUMENTS ARE AVAILABLE VIA THE VOLUSIA COUNTY SCHOOLS WEBSITE AT:
https://www.vcsedu.org/facilities-design The documents are in PDF format and may be viewed, printed or
saved to your computer.
A310 BID BOND INCLUDED
(The following sentence applies if the A310 Bid Bond is included for this project) Bids must be accompanied
by a bid bond, certified check or cashier's check in an amount equal to five (5) percent of the total bid.
Bidders for this project are required to hold a current Certificate of Prequalification issued by the School
Board of Volusia County Florida at the time of bid opening. To pre-qualify contact Purchasing, 200 North
Clara Avenue, DeLand Florida 32720; telephone (386)734-7190.
All bids shall be binding for a period of 60 calendar days from the date of bid opening or until School Board
approval of the bid, whichever occurs first. The bid amount of the successful bidder, once approved by
the School Board, shall not be subject to change or withdrawal.
All bids shall be subject to the provisions of the Solicitation, as defined in FAC Document 631, Instructions
to Bidders. It is the sole responsibility of all bidders to fully comply with the provisions of the Solicitation
during this bidding process.
The School Board reserves the right to reject any one or more bids as provided by law.
The School Board of Volusia County Florida
Ruben Colon, Board Chair
Form Rev: 2024-Dec-06 FAC Document 630 - Advertisement for Bid - Page 1 of 1

INSTRUCTIONS TO BIDDERS
SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
FAC DOCUMENT 631
TO BIDDERS: You are hereby invited to submit a sealed bid for the following project. Bids will be publicly
opened and read aloud at the time and place designated. Bids received after this time will not be accepted.
1. PROJECT INFORMATION
FACILITY NAME: MAINLAND HIGH SCHOOL
PROJECT NAME: BASEBALL FIELD LIGHTING
PROJECT NUMBER: 2648275
OWNER: THE SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
ENGINEER: MATERN PROFESSIONAL ENGINEERING, INC
BID DATE AND TIME: May 14, 2026, 1:30 PM
LOCATION: Volusia County Schools
Facilities Services
Bid Conference Room
3750 Olson Drive
Daytona Beach, Florida 32124
Phone: 386-947-8786
MANDATORY PRE-BID CONFERENCE
DATE AND TIME: April 28, 2026, 10:00 AM
LOCATION: Mainland High School
1255 W Interntional Speedway Blvd.
Daytona Beach, FL 32114
All Bidders must attend the pre-bid conference. The representative of each Bidder shall be an
authorized employee of the Bidder and shall sign in accordingly.
CONSTRUCTION TIME:
One Hundred Eighty (180) consecutive calendar days after written "Notice to Proceed".
BID DOCUMENTS:
Documents, including drawings and specifications, may be examined at the office of:
Matern Professional Engineering, Inc., 130 Candace Drive, Maitland, FL 32751,
Bid documents are available in digital format. Bidders may view, print or save copies of the bid
documents via the Volusia County Schools website at: https://www.vcsedu.org/facilities-design
(Note: documents for proposals not published online.)
BID RESULTS:
The bid results will be available on the district web site at https://www.vcsedu.org/facilities-design
(Note: proposal results not published online.)
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 1 of 5

DIRECTIONS TO SCHOOLS AND FACILITIES
Directions to School Board of Volusia County schools and facilities are available via the district website
at: https://www.vcsedu.org/community-information-services/maps-and-directions.
2. DEFINITIONS
2.1 Contract: (select contract applicable to Project)
Standard Form Agreement between Owner and Contractor, AIA Document A101-2017,
as modified by the Owner and General Conditions of the Contract for Construction, AIA
Document A201-2017, as modified by the Owner.
Standard Form of Agreement Between Owner and Contractor for a Small Project, FAC
Document 625.
2.2 Contractor: The term Contractor as used in this Solicitation shall be defined as provided
in Section 489.105(3), Florida Statutes (2003) and shall be licensed to perform that work
and in direct contractual relationship with Owner.
2.3 Bidder: Contractor which has received a certificate of prequalification by the School Board
in conformance with State Board of Education Rules and School Board Policy 604.
Certificate of prequalification shall only entitle a Contractor to submit a bid and shall not
constitute proof of Bidder's ability to perform a contract or serve as a substitute for any of
the qualifications imposed on Contractor in the Solicitation.
2.4 Lowest Responsible Bidder: A Contractor who has the skills, qualifications, ability and
experience to perform the contract, in all respects, as required by the Solicitation and who
has submitted the lowest responsible bid.
2.5 Non-responsive bid: Shall include, but not be limited to, submission of a subcontractor
without required licensing, submission of incomplete forms or documentation, failure to
demonstrate the skills, qualifications, ability and experience to perform the contract as
required by the Solicitation of both the Bidder and its subcontractor(s), or any other reason
provided by law.
2.6 Self-performance: Performance of work by the Bidder in one or more of the types of work
as disclosed under FAC Document 633, List of Subcontractors, which is undertaken and
completed entirely by his own forces through the use of skilled and unskilled labor,
supervision and equipment owned, operated and controlled by the Bidder without the
assistance, employ, contract or reliance on any third parties, individual or corporate,
except that a total of not more than 10% of the cost of performing the work, that is to be
self-performed, may be expended to utilize outside sources to perform the work and then
only when the third party assistance is so specialized as to be commonly employed in the
industry as it is otherwise not economically reasonable to maintain it internally.
2.7 School Board: The School Board of Volusia County Florida. The term "Owner" may be
used interchangeably.
2.8 Solicitation: Consists of the following documents: Project Manual, Advertisement for Bid,
Drawings, Addenda. The term includes what is generally defined as "Invitation to Bid" and
"Request for Proposals" in Section 287.012, Fla. Stat. (2003).
2.9 Subcontractor: Any person or entity under contract with a Contractor to provide services
or labor for the construction, installation, or repair of an improvement of real property. For
purposes of this Solicitation, this term does not include suppliers who provide only
materials, equipment or supplies to a Contractor.
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 2 of 5

3. PREQUALIFICATION OF BIDDERS
The prequalification process and terms and conditions of certificates of prequalification shall be governed
by Volusia County School Board Policy 604.
A Bidder's failure to hold a certificate of prequalification at the time of bid submittal shall result in the
automatic rejection of that bid.
4. BID SUBMITTAL
Each Bidder, on or before the bid date and time specified above, shall sign and submit, to Volusia County
Schools, Facilities Services, 3750 Olson Drive, Daytona Beach Florida 32124, one (1) original and one (1)
copy of the FAC Document 632, Bid Form, of the Solicitation in the format provided herein, with all bid
information completed and two (2) copies of all other required bid documentation. If bids are delivered by
U.S. mail, or some other form of delivery other than hand-delivery, a return receipt may be requested.
Submittals containing any condition, omissions, unexplained erasures, alterations, items not called for or
irregularities of any kind may be rejected by the School Board. Any additions or deletions made before
bid opening shall be made solely on FAC Document 632, Bid Form. Verbal or digital bid submittals will
not be considered.
Each Bidder's submittal shall be placed in an envelope and sealed and marked with the name of the
project. Required bid documents included with the Bid Form shall be assembled as follows: FAC Document
632 Bid Form, AIA Document A310 Bid Bond (if required for this project), Power of Attorney (if required for
this project), FAC Document 633 List of Subcontractors and then any other documents required. Bid
documents (original set and copy set) shall be stapled or paperclipped, binders of any kind as well as
separation pages should not be used. Failure to submit any bid document or bid information with the bid,
as specified, shall result in the bid being rejected as non-responsive.
The School Board expressly reserves the right to waive minor technicalities, and to use sufficient time to
investigate the bids and the skills, qualifications, experience and ability of the Bidders and its
subcontractor(s) to fully perform the contract requirements. Any refusal by a Bidder or subcontractor(s) to
respond to the School Board's request for information shall deem a bid non-responsive and serve as
grounds for rejection of the bid by the School Board. Any documentation requested by School Board
during this investigation process shall not be deemed a supplement to a bid, but as part of its good faith
investigation process. Any withdrawal of a subcontractor by a Bidder without good cause shown shall
deem a bid non-responsive and serve as grounds for rejection of the bid by the School Board; however, in
no event shall any substitution of a subcontractor result in an increase in the bid amount.
A Bidder's failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, shall
constitute a waiver of the right to protest under Chapter 120, Florida Statutes, or by any other means.
Award of the contract will be made to the lowest responsible Bidder for the actual amount bid; however,
the School Board reserves the right to reject all bids as provided by law.
All bids shall be binding for a period of 60 calendar days from the date of bid opening or until School Board
approval of the bid, whichever occurs first. The bid amount of the successful Bidder, once approved by
the School Board, shall not be subject to change or withdrawal.
5. AIA DOCUMENT A310, BID BOND - REQUIRED
If a Bid Bond is required, the Bid and Bid Bond must be accompanied by a certified check or cashier's
check in an amount equal to five (5) percent of the total bid and shall be made payable to the "School
Board of Volusia County Florida." The bond or check shall be irrevocable for 60 calendar days from the
date of bid opening or until School Board approval of the bid, whichever occurs first.
All Bidders shall submit one (1) copy of the Bid Bond on form AIA Document A310 Bid Bond. Surety
companies providing Bidders' bonds shall be licensed to operate in the State of Florida and shall be rated
"excellent" or better by Best Insurance Rating Guide. The bond shall be signed or countersigned by a
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 3 of 5

Florida Resident Agent. You must provide a signed Power of Attorney for each copy of the bond. A Bidder
may, at its option, submit a certified check from a Florida bank or a cashier's check as bid security, original
and one photostat copy required.
6. SUBCONTRACTOR DISCLOSURE
Bidders shall furnish, on the FAC Document 633, List of Subcontractors form, a full disclosure of
subcontractors to be utilized on the project or a clear representation of the Bidder's intent to self-perform
the work, as defined, as an attachment to FAC Document 632, Bid Form.
7. EXAMINATION OF SITE
Bidders are required to visit the construction site, prior to bidding, compare the Drawings and Specifications
with any work in place and inform themselves of all conditions thereof. Failure to visit site will in no way
relieve the successful Bidder from furnishing materials or performing any work necessary to complete the
project in accordance with the contract documents, and specifications.
8. ADDENDA
Only those Contractors who attend the mandatory pre-bid meeting will be notified via email of the
issuance of Addenda for this project. All addenda will be published on the Owner's website.
(Note: addenda for proposal projects not published online.)
9. PUBLIC ENTITY CRIME INFORMATION STATEMENT
All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for proposals as defined
by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058,
Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of
Section 287.133, Florida Statutes, which reads as follows:
"A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases or real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under
a contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
10. BID PROTEST BOND
As a condition precedent to filing a bid protest pursuant to Section 120.57(3)(f), Florida Statutes, a protestor
shall post a bid protest bond consistent with Section 255.0516, Florida Statutes Any failure by a protestor
to file a bid protest bond with the School Board at the time of filing a bid protest shall result in a dismissal
with prejudice of the protest for failure to comply with Section 255.0516, Florida Statutes All bid protests
must be accompanied by a bid protest bond in the form provided herein and a certified check or cashier's
check in an amount consistent with that identified in Section 255.0516(1) or (2), Florida Statutes for this
project.
11. CONTRACTOR ACKNOWLEDGMENT FORM
The successful Contractor shall submit an executed Contractor Acknowledgment Form (included in these
specifications) to Facilities Services before work begins. On this form the Contractor acknowledges that it
has been given access to and has read the asbestos survey, management plan, re-inspection report (if
applicable) and/or the certificate of final inspection (if applicable) for the school it will be working in. Further,
it acknowledges that the Contractor must cease work and notify the project manager and asbestos program
manager in the event of encountering materials not previously identified by the aforementioned reports.
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 4 of 5