Main Campus Emergency Generator Replacement

B26021
(Business & Auxiliary Services)
1215 Houbolt Road
Joliet, Illinois 60431-8938
INSTRUCTIONS TO BIDDERS
Sealed proposals are invited for MAIN CAMPUS EMERGENCY GENERATOR REPLACEMENT
pursuant to specifications.
PROPOSALS:
Proposals will be received and publicly read aloud by the Joliet Junior College District #525, Joliet,
Will County, Illinois, at the place, date and time hereinafter designated.
PLACE: CLICK HERE TO JOIN THE PUBLIC BID OPENING AT THE SPECIFIED DATE/TIME
DATE: MARCH 31, 2026
TIME: 9:00 AM
Proposals received after this time will not be accepted.
Proposals must be submitted through the ESM Solutions electronic sourcing site. Please note that all
vendors will have to complete an on-line registration process prior to submitting your proposal. A
step-by-step supplier registration guide is posted to the college's website for your reference. General
supplier guides are also available on the ESM website. If you have any questions during the
registration process, contact ESM Solutions Customer Support (877) 969-7246 Option 3.
Proposals received after the date and time specified shall be considered LATE, and shall not be
opened. While the ESM platform is a reliable tool for electronic submissions, vendors should be
aware that, as with any online system, occasional technical issues may occur. To mitigate any risk of
delayed submissions, vendors are strongly encouraged to complete their bid submissions well in
advance of the deadline. Please note that all proposals are electronically sealed and remain
confidential until the official bid opening, at which time they become accessible to JJC.
Registration Link:
https://supplier.esmsolutions.com/registration#/registration/contactInformation/
General Supplier Guide (ESM Documents):
https://support.esmsolutions.com/hc/en-us/sections/115000917048-Supplier-Guides
Supplier Registration Guide (JJC Document):
https://www.jjc.edu/sites/default/files/Purchasing/FY2019/Supplier%20Registration%20Screenshots
%20Final.pdf
PRE-BID MEETING:
An optional pre-bid meeting will be held on MARCH 17, 2026 at 9:00 AM. The meeting will be at
the Main Campus, L Building, Room L1005, 1215 Houbolt Road, Joliet, IL.
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DELIVERY:
All prices must be quoted F.O.B., Joliet Junior College, 1215 Houbolt Road, Joliet, IL 60431 unless
otherwise noted.
TAX EXEMPTION:
Joliet Junior College District #525 is exempt from Federal, State, and Municipal taxes.
SIGNATURE ON BIDS:
Joliet Junior College District #525 requires the signature on bid documents to be that of an authorized
representative of said company.
Each bidder, by making his bid, represents that he has read and understands the bidding
documents and that these instructions to bidders are a part of the specifications.
BIDDING PROCEDURES:
1. No bid shall be modified, withdrawn, or cancelled for sixty (60) days after the bid opening
date without the consent of the College Board of Trustees.
2. Changes or corrections may be made in the bid documents after they have been issued and
before bids are received. In such case, a written addendum describing the change or
correction will be issued by the College to all bidders of record. Such addendum shall take
precedence over that portion of the documents concerned, and shall become part of the bid
documents. Except in unusual cases, addendum will be issued to reach the bidders at least
five (5) days prior to date established for receipt of bids.
3. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall
thoroughly familiarize themselves with the detailed requirements thereof prior to submitting a
proposal. Should a bidder find discrepancies or ambiguities in, or omissions from documents,
or should they be in doubt as to their meaning, they shall, at once, and in any event, not later
than ten (10) days prior to bid due date, notify the College who will, if necessary, send written
addendum to all bidders. The college will not be responsible for any oral instructions. All
inquiries shall be directed to the Director of Business & Auxiliary Services. After bids are
received, no allowance will be made for oversight by bidder.
SUBSTITUTIONS:
1. Each bidder represents that his bid is based upon the materials and equipment described in the
bidding documents.
2. Any dealer bidding an equal product must specify brand name, model number, and supply
specifications of product. The Board shall be the sole judge of whether an article shall be
deemed to be equal.
3. A bidder's failure to meet the minimum specifications as listed may result in disqualification
of his bid.
REJECTION OF BIDS:
The bidder acknowledges the right of the College Board to reject any or all proposals and to waive
informality or irregularity in any proposal received and to award each item to different bidders or all
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items to a single bidder. In addition, the bidder recognizes the right of the College Board to reject a
proposal if the proposal is in any way incomplete or irregular. The College Board may also award, at
its discretion, only certain items quoted on. The College Board also reserves the right to reject the
proposal of a Bidder who has previously failed to perform properly or complete on time contracts of a
similar nature or a bid of a Bidder when investigation shows that Bidder is not in a position to
perform the contract.
BUSINESS ENTERPRISE PROGRAM (BEP):
MINORITIES, FEMALES, AND PERSONS WITH DISABILITIES PARTICIPATION AND UTILIZATION
PLAN:
Joliet Junior College will make every effort to use local business firms and contract with small,
minority-owned, and/or women-owned businesses in the procurement process. Many solicitations
contain a goal to include businesses owned and controlled by minorities, females, and persons with
disabilities in the College's procurement and contracting processes in accordance with the State of
Illinois' Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS
575).
Bidders are highly encouraged to utilize BEP certified suppliers and subcontractors. Bidders
will be prompted to note BEP certifications within the ESM electronic bidding system.
To locate contact information for BEP certified suppliers and contractors, visit:
https://supplierdiversitymanagementportal.illinois.gov/VendorDirectory.aspx
PROPRIETARY INFORMATION:
Vendor should be aware that the contents of all submitted bids are subject to public review and will
be subject to the Illinois Freedom of Information Act. All information submitted with your bid will be
considered public information unless vendor identifies all proprietary information in the proposal by
clearly marking on the top of each page so considered, "Proprietary Information." The Illinois
Attorney General shall make a final determination of what constitutes proprietary information or
trade secrets. While JJC will endeavor to maintain all submitted information deemed proprietary
within JJC, JJC will not be liable for the release of such information.
ACKNOWLEDGEMENT OF ADDENDA:
Signature of company official on original document shall be construed as acknowledgement of
receipt of any and all addenda pertaining to this specific proposal. Identification by number of
addenda and date issued should be noted on all proposals submitted.
FAILURE TO ACKNOWLEDGE RECEIPT OF ADDENDA ON PROPOSAL SUBMITTED
MAY RESULT IN DISQUALIFICATION OF PROPOSAL.
Bidders who obtain a copy of the bid from our web site are responsible for checking back on
the site for any addenda issued.
CLERICAL ERRORS:
If applicable, all errors in price extensions will be corrected by Joliet Junior College and totals for
award determination corrected accordingly, unless the bidder specifies that no change be made in the
total submitted. In this case, all incorrect price extensions will be noted at "lot", and award
determination made on the basis of total price submitted.
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SAMPLES:
Bidder may be required to furnish samples upon request and without charge to the College.
BID SECURITY:
A certified check or bank draft or bid bond, made payable to Joliet Junior College District #525, Will
County, Illinois, MUST be submitted with the bid in the amount of ten (10) percent of your total
bid. The bid security will be forfeited by the successful bidder in the event of the bidders failure to
enter into a contract. Checks or drafts of unsuccessful bidders will be returned as soon as practicable
after opening and checking the bids.
PAYMENTS:
Certified Payroll
1. With each pay application, contractors shall submit certified payroll in a format acceptable to
Junior College District #525.
Partial Lien Waivers
1. The contractors' partial lien waiver, for the full amount of the payment, shall accompany the
first payment application. Each subsequent payment application shall be accompanied by the
contractor's partial waiver, and by partial waivers from all subcontractors and suppliers who
were included in the immediately preceding payment application, to the extent of that
payment.
2. Lien waivers from the Contractor and all subcontractors and suppliers shall accompany the
first payment application when the amount of payment exceeds 50 percent of the total
contract sum.
Final Lien Waivers: The contractor's request for final payment shall include:
1. The contractor's final lien waiver in the full amount of the contract.
2. Final lien waivers in the full amount of their contracts from all subcontractors and suppliers
for which final lien waivers have not previously been submitted.
INSURANCE:
The successful bidder will be required to furnish a certificate of insurance in the following amounts:
The insurance coverage required here-in-under shall be the minimum amounts maintained by the
Contractor and Subcontractors until all Work is completed and accepted by the Owner.
The Contractor will purchase and maintain "all risks" Builder's Risk property insurance, where
applicable, subject only to such exclusions as have been specifically approved by the Owner in
writing.
A. Workers Compensation
1. State: Statutory
2. Applicable Federal: Statutory
3. Employer's Liability:
a. $1,000,000 per Accident
b. $1,000,000 Occupational Disease
B. Commercial Comprehensive Liability
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1. Each Occurrence: $1,000,000
2. Products/Completed Operations Aggregate: $2,000,000
3. Personal/Advertising Injury: $1,000,000
4. General Aggregate: $2,000,000
5. Policy shall include: $2,000,000
a. Premises: Operations
b. Independent Contractors Liability
c. Products and Completed Operations: Maintained for minimum of one year
after date of final Certificate for Payment, in full amount of the limits
specified above.
d. Contractual Liability
e. Coverage for explosion (x), collapse (c), and underground (u).
6. The Commercial Comprehensive Liability policy shall include a contractual liability
endorsement insuring the indemnity required by the contract. The indemnities shall
be named as additional insured on the Contractor's Commercial Comprehensive
Liability policy using Form CG 20 10 or its equivalent and shall name Joliet Junior
College, its Board of Trustees, officers, employees and agents as additional named
insured's at a minimum. The Contractor hereby agrees to effectuate the naming of
such additional insured's as unrestricted additional insured's on the Contractor's
policy. The additional insured endorsement shall provide the following:
a. That the coverage afforded the additional insurance will be primary/non-contributory
insurance for the additional insurance with respect to claims arising out
of operations performed by or on behalf of the Contractor.
b. That the policy shall contain a thirty (30) day notice of cancellation prior
to the effective date thereof.
c. That the additional insureds have other insurance which is applicable to
the loss, such other insurance will be on an excess or contingent basis.
d. That the amount of the company's liability under the insurance policy will
not be reduced by the existence of such other insurance.
e. That the additional insureds will not be given less than thirty (30) days
prior written notice of any cancellation thereof.
f. That the Contractor agrees to indemnify the College for any applicable
deductibles.
g. That the insurance policy from an A.M. Best rated "secured" Illinois State
licensed insurer.
h. The Contractor shall provide the College with a copy of its insurance
policy or in the alternative and subject to the College's agreement, an
excerpt of a page from the actual policy evidencing the additional
insureds as provided for herein.
i. Contactor acknowledges that failure to obtain such insurance on behalf
of the College constitutes a material breach of the contract and subjects
Contractor to liability for damages, indemnification and all other legal
remedies available to College. The Contractor is to provide the College
at all times with a certificate of insurance, evidencing the above
requirements have been met. The failure of the College to object to the
contents of the certificate or the absence of it shall not be deemed a
waiver of any and all rights held by the College.
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j. That enclosed is a copy of the endorsement providing additional
insured's status and that the Contractor will furnish a Certificate of
insurance evidencing the foregoing provisions.
k. Please include clause below in the policy:
It is agreed that Joliet Junior College, its Board of Trustees, officers,
employees, agents and (Architect/Engineer Name) are additional
insureds on the policy.
C. Business Auto Liability (including owned, non-owned and hired vehicles).
1. Bodily injury
a. $1,000,000 per person
b. $2,000,000 per accident
2. Property damage: $1,000,000 OR
3. Combined Single limit: $1,000,000
D. Umbrella
1. Umbrella Excess Liability: $4,000,000
2. If the Contractor's Workers Compensation, Commercial General Liability and
Business Auto policies do not have these minimum limits, an Umbrella policy
written by an insurance company acceptable to the Owner may be used to meet the
minimum limits required.
3. Follow-form or Primary/Non-Contributory (PNC) status and Waiver of Subrogation (WOS)
for Joliet Junior College
All such policies of insurance shall be written by companies approved by the College and Certificates
of Insurance shall be furnished to the College. The College shall be listed as an additional named
insured under such policies. Each policy shall require at least 30 days' notice to the College in the
event of cancellation. The contractor agrees to indemnify, defend, and hold harmless the College
from and against all suits or claims, which may be based upon any injury to or death of any person or
persons or damage to property, which may occur or which may be alleged to have occurred in the
course of the performance of this Agreement by the Contractor, whether such sum claim shall be
made by an employee of the Contractor, by a third person or their representatives, or whether or not it
shall be claimed that the said injury, death, or damage or cause through a negligence act or omission
of the Contractor; and the all charges of attorneys and all costs and other expenses arising there from
or incurred in connection therewith; and if any judgment shall be rendered against the College in any
such action or actions, the Contractor, at its own expense, shall satisfy and discharge the same.
PERFORMANCE BONDS:
The successful bidder on this proposal must furnish a performance bond and a labor and material
payment bond made out to Junior College District #525, prepared on an approved form, as security
for the faithful performance of their contract, within ten (10) days of their notification that their bid
has been accepted. The surety thereon must be such surety company or companies as are authorized
and licensed to transact business in the State of Illinois and have an A-XIV best rating. Attorneys in
fact who sign bid bonds must file with each bond a certified copy of their power of attorney to sign
said bonds. The performance bond is an amount equal to one hundred and ten percent (110%) of the
contract sum. Such bonds shall be in force from the date of signing of the contract until one year
after issuing of final certificate of payment. The cost of the bonds shall be included in the bidder's
proposal.
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LAWS AND ORDINANCES:
In execution of the work, the Contractor shall comply with applicable state and local laws, ordinances
and regulation, the rules and regulations of the Board of Fire Underwriters, and OSHA standards.
SEX OFFENDER REGISTRATION REQUIREMENT NOTIFICATION:
Illinois Compiled Statutes (730 ILCS 150/2) requires that any person who is required by law to
register as a sex offender and who is either a student or an employee at an institution of higher
education, must also register with the police department of the institution they are employed by or
attending. For purposes of this act, a student or employee is defined as anyone working at or
attending the institution for a period of five (5) days or an aggregate period of more than thirty (30)
days during a calendar year. This includes persons operating as or employed by an outside contractor
at the institution. Anyone meeting the above requirements is required to register at the Campus
Police Department located in G1013, within five (5) days of enrolling or becoming employed.
Persons failing to register are subject to criminal prosecution.
DAMAGE AND NEGLIGENCE:
The Contractor agrees to indemnify and save harmless the College and employees from and against
all loss, including costs and attorney's fees, by reasons or liability imposed by law upon the College
for damages because of bodily injury, including death at any time resulting therefrom, sustained by
any person or persons or on account of damage to property including loss of use thereof as provided
in the General Conditions and Supplementary Conditions.
College shall not be responsible for damages, delays, or failure to perform on its part resulting from
acts or occurrences of force majeure. "Force majeure" means any (a) act of God, landslide, lightning,
earthquake, hurricane, tornado, blizzard, floods and other adverse and inclement weather conditions;
(b) fire, explosion, flood, acts of a public enemy, war, blockade, insurrection, riot or civil
disturbance; (c) labor dispute, strike, work slow down, picketing, primary boycotts, secondary
boycotts or boycotts of any kind and nature, or work stoppages; (d) any law, order, regulation
ordinance, or requirement of any government or legal body or any representative of any such
government or legal body; (e) inability to secure necessary materials, equipment, parts or other
components of the project as a result of transportation difficulties, fuel or energy shortages, or acts or
omission of any common carriers; or (f) any other similar cause or similar event beyond the
reasonable control of College.
INVESTIGATION OF BIDDERS:
The College will make any necessary investigation to determine the ability of the bidder to fulfill the
proposal requirements. Joliet Junior College reserves the right to reject any proposal if it is
determined that the bidder is not properly qualified to carry out the obligation of the contract.
DISCLOSURE:
Vendor shall note any and all relationships that might be a conflict of interest and include such
information with the bid.
APPRENTICESHIP AND TRAINING PROGRAMS:
The bidder and all bidder's subcontractors must participate in applicable apprenticeship and training
programs approved by and registered with the United States Department of Labor Bureau of
Apprenticeship and Training. The apprenticeship and training programs(s) must be in the same trade
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in which the firm shall be performing work on behalf of the College under the Contract. This
provision shall not apply to federally funded construction projects if, in the opinion of College, such
application would jeopardize the receipt or use of federal funds in support of such project.
A STATEMENT TO THE ABOVE EFFECT HAS BEEN ADDED TO THE BID FORM.
BIDDERS MUST BE A MEMBER OF AN APPROVED APPRENTICESHIP PROGRAM
PRIOR TO BID OPENING ON THE PROJECT. FAILURE TO LIST REQUIRED
INFORMATION MAY RESULT IN DISQUALIFICATION OF BID".
SUBCONTRACTORS:
Bidders must state on the proposal form all subcontractors he intends to use for this project. Failure
to do so may be cause for rejection of bid.
PREVAILING WAGE RATE:
The successful bidder must pay not less than the prevailing hourly wage rate determined by the
Illinois Department of Labor for the county where the contract is executed and the craft or type of
worker needed to execute the contract. See the prevailing wage scale attached.
If, during the course of work under this contract, the Department of Labor revises the prevailing rate
hourly wages to be paid under this contract for any trade or occupation, Owner, will notify Contractor
and each Subcontractor of the changes in the prevailing rate of hourly wages. Contractor shall have
the sole responsibility and duty to ensure that the revised prevailing rate of hourly wages is paid by
contractor and all Subcontractors to each worker to whom a revised rate is applicable. Revisions to
the prevailing wage as set forth above shall not result in an increase in the Contract Sum.
In compliance with the Office of the Attorney General the following is also required of all bidders:
Payment of Prevailing Wage:
* The Act requires that all laborers, workers and mechanics employed by or on behalf of a
public body in the construction of public works be paid the general prevailing rate of hourly
wages (including allotments for training and approved apprenticeship programs, health and
welfare, insurance, vacation and pension benefits) for work of a similar character in the
locality in which the work is performed. See 820 ILCS 103/3. The Act contains all relevant
definitions, including those for the terms "public body", "public works" and "general
prevailing rate of hourly wages", which will assist you in the understanding its requirements
and your responsibilities. See 820 ILCS 130/2.
* The Illinois Department of Labor publishes the current prevailing wage rate. See
http://www.state.il.us/agency/idol/rates/rates.htm. The rate is revised regularly and such
revision takes effect immediately.
Specifications and Contractual Language:
* Public bodies must insert a provision or stipulation requiring the payment of the prevailing
wage rate into every public works resolution or ordinance, call for bids, project specification
and contract. See 820 ILCS 130/4(a).
* Contractors and subcontractors must insert a provision or stipulation regarding the payment of
the prevailing wage rate into every public works project and bid specification, subcontract,
and contractor's bond. See 820 ILCS 130/4(b), (c).
* Contractors or construction managers who have been awarded public works contracts must
post the relevant prevailing wage rate(s) at a location on the project site that is easily
accessible by workers. See 820 ILCS 130/4(f).
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Record-Keeping Responsibilities:
* All contractors and subcontractors must create and keep for at least three years, records of all
laborers, mechanics, and other workers employed by them on a public works project. See 820
ILCS 130/5(a) (1).
* These records must include each worker's name, address, telephone number (if available),
social security number, classification(s), hourly wages paid in each pay period, number of
hours worked each day, and the starting and ending times of each work day. Each contractor
and subcontractor is required to make these records available for inspection by the public
body's agents or Illinois Department of Labor officials at a reasonable time and place upon
seven business days notice. See 820 ILCS 130/5(a) (1), (b).
Certified Payroll Records:
* A contractor or subcontractor participating in a public works project must also submit a
Certified Payroll the public body every month. This Certified Payroll must consist of a
complete copy of the records required to be kept under Section 5(a)(1) of the Act, discussed
above (with the exception of daily work starting and ending times). See 820 ILCS
130/5(a)(2).
* The monthly Certified Payroll shall also include a statement signed by the contractor or
subcontractor submitting that: (1) the records re true and accurate; (2) the hourly rate paid to
each worker is not less than the general prevailing wage rate required; and (3) the contractor
or subcontractor is aware that filing a Certified Payroll that he or she knows to be false in a
class B misdemeanor. See 820 ILCS 130/5(a)(2).
* The Act requires that a public body shall keep all Certified Payrolls submitted pursuant to the
Act for at least three years. See 820 ILCS 130/5(a)(2). The retention of these monthly
Certified Payroll submissions for three years by public bodies is crucial to the State of
Illinois' efforts to enforce the Act and will be of particular interest to the Attorney General's
office in the coming months.
Failure to comply with the Act's Requirements:
* No public works project may be instituted unless the provisions of the Act have been met.
The Illinois Department of Labor is empowered to sue for injunctive relief against the
awarding of any public works contract, or continuation of work under any such contract, if it
is not in compliance with the Act's prerequisites. Contracts that are not in compliance with
the Act's prerequisites are void as against public policy. See 820 ILCS 103/11.
Please note that this is not a complete list of all relevant requirements and prerequisites under
the Act. All contractors and subcontractors rendering services under this contract must
comply with all requirements of the Act, including but not limited to, all wage, notice and
record keeping duties. For a full understanding of all of the Act's requirements and
prerequisites, as well as the text of the Act and all related regulations, please see the Illinois
Department of Labor's website at www.state.il.us/agency/idol/laws/Law130.htm.
BLACKOUT PERIOD:
After the College has advertised for bids, no pre-bid vendor shall contact any College officer(s) or
employee(s) involved in the solicitation process, except for interpretation of bid specifications,
clarification of bid submission requirements or any information pertaining to pre-bid conferences.
Such bidders or sub-bidders making such request shall be made in writing at least seven (7) days
prior to the date for receipt of bids. No vendor shall visit or contact any College officers or
employees until after the bids are awarded, except in those instances when site inspection is a
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prerequisite for the submission of a bid. During the black-out period, any such visitation, solicitation
or sales call by any representative of a prospective vendor in violation of this provision may cause the
disqualification of such bidder's response.
BID QUANTITIES:
The College Board will reserve the right to increase or decrease, within reasonable limits, such
quantities as need requires and at the unit price stated.
BID AWARDS:
The successful contractor, and/or any contractor shall not proceed on this bid until it receives a
purchase order from the college. Failure to comply is the risk of that contractor.
TERMINATION OF FUNDING:
JJC's contractual obligations will be subject to termination and cancellation without penalty,
accelerated payment, or other recoupment mechanism as provided herein in any fiscal year for which
the Illinois General Assembly or other legally applicable funding source fails to make an
appropriation to make payments under the terms of this Contract. In the event of termination for lack
of appropriation, the Vendor shall be paid for services performed under this Contract up to the
effective date of termination. JJC shall give notice of such termination for funding as soon as
practicable after JJC becomes aware of the failure of funding.
CHANGES TO CONTRACT AFTER BID AWARD:
There shall be no deviations from any work without a written change order. All change orders must
be approved by the Director of Business & Auxiliary Services or Vice President of Administrative
Services as well as executed by the successful contractor.
If a change order or aggregate of change orders are 10% or more of the contract price, and such
change orders are not approved, in writing, by either the Director of Business & Auxiliary Services or
Vice President of Administrative Services, the successful contractor shall not be entitled to any type
of compensation for services or materials provided.
GENERAL:
Joliet Junior College is committed to a policy of non-discrimination on the basis of sex, handicap,
race, color, and national or ethnic origin in the admission, employment, educational programs, and
activities it operates. Inquiries should be addressed to the Director of Human Resources.
The contractor (or vendor) shall agree to save and hold harmless the Joliet Junior College District
#525, the members of its College Board, its agents, servants and employees, from any and all actions
or causes of action, or claim for damages, including the expense of defending suit, arising or growing
out of the performance of, or failure to perform its contract.
The parties to any contract (inclusive of subcontractors) resulting from this bid hereto shall abide by
the requirements of Executive Order 11246, 42 U.S.C. Section 2000d and the regulations thereto, as
may be amended from time to time, the Illinois Human Rights Act, and the Rules and Regulations of
the Illinois Department of Human Rights. Any vendor awarded a contract as a result of this bid must
comply with the Illinois Department of Human Rights Equal Opportunity Act/Rules Sections 750.5
and 5/2-105.
Pursuant to Section 50-80 of the Illinois Procurement Code, each bidder who submits a bid or offer
for a State of Illinois contract under this Code shall have a sexual harassment policy in accordance
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