Mail Processing Services

Agency:	City of Houston
State:	Texas
Type of Government:	State & Local
NAICS Category:	491110 - Postal Service 518210 - Data Processing, Hosting, and Related Services 561499 - All Other Business Support Services
Posted Date:	Apr 18, 2025
Due Date:	Jun 5, 2025
Solicitation No:	ITB-2025-0028
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Reference Number:	ITB-2025-0028
Title:	Mail Processing Services E-BID
Release Date:	4/18/2025
Due Date:	6/5/2025

Open

Reference No.

ITB-2025-0028

Due Date

June 5, 2025 at 10:0:0 AM CDT

Questions Due

5/12/2025

Conference Date

5/6/2025

Time Remaining

47 Days

Basic Info

Release Date

4/18/2025

Type

Invitation To Bid

Department(s)

Administration & Regulatory Affairs

Municipal Courts Department

Categories

Mailing Services: Addressing, Collating, Packaging, Sorting and Delivery

Contact Info

Primary Contact

Angel Santos

Email Address

angel.santos@houstontx.gov

Phone No.

8323938026

Download Package

Attachments

Mail Processing Services ITB Final.pdf

Solicitation

SPD Work Services Sample Contract.pdf

Sample Contract

E-Bid Attachments

Exhibit I - Official Signature Page, References (ITB).docx

E-Bid: E-Form Attachment

Exhibit II - Hire Houston First.docx

E-Bid: E-Form Attachment

Exhibit III - Ownership Information Form.docx

E-Bid: E-Form Attachment

Exhibit IV - Anti-Collusion Statement (ITB).docx

E-Bid: E-Form Attachment

Exhibit V - Conflict of Interest Questionnaire.docx

E-Bid: E-Form Attachment

Exhibit VI - Equal Opportunity Clause.docx

E-Bid: E-Form Attachment

Exhibit VII - Certification for Debarment and Suspension.docx

E-Bid: E-Form Attachment

Exhibit VIII - Anti-Lobbying Certification -.docx

E-Bid: E-Form Attachment

Description

This project requires the Bidder(s) to furnish all labor, supervision, materials, supplies, equipment, and tools necessary to provide mail processing services. The selected Bidder(s) will provide transportation necessary for mail processing in compliance with the City's Specifications and General Terms and Conditions for the City of Houston.

Conference Date

Date: May 6, 2025 at 10:00 AM CDT

Microsoft Teams Meeting

Join on your computer or mobile app via:

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Meeting ID: 277 103 435 483

Passcode: fi9tr7mA

Or call in (audio only)

Conference Number: 1-936-755-1521

Conference ID: 266 147 3#

(Please mute your phone for the duration of the call)

Line Items

Description

Details

Quantity

UoM

Notes

1. Simplex Printing

Year 1 Mail Processing Fees

75,000

each

2. Duplex Printing

Year 1 Mail Processing Fees

733,000

each

3. Automated folding and inserting

Year 1 Mail Processing Fees

583,000

each

4. NCOA

Year 1 Mail Processing Fees

10,000

each

5. White 24# 8 1/2 x 11 paper

Year 1 Mail Processing Fees

397,000

each

6. White #10 double window envelope

Year 1 Mail Processing Fees

528,000

each

7. White #9 plain envelope

Year 1 Mail Processing Fees

410,000

each

8. Custom Computer Programming

Year 1 Mail Processing Fees

120

hour

9. Post cards printing

Year 1 Mail Processing Fees

55,000

each

10. Post card cut, sort and mail

Year 1 Mail Processing Fees

100,000

each

11. Post card 100# card stock

Year 1 Mail Processing Fees

30,000

each

12. Presort fee

Year 1 Mail Processing Fees

643,000

each

13. PDF creation

Year 1 Mail Processing Fees

1,070,000

each

14. White #9 single window envelope

Year 1 Mail Processing Fees

74,000

each

15. Canary 20# 8 1/2 x 11 paper

Year 1 Mail Processing Fees

83,000

each

16. Pink 24# 8 1/2 x 11 paper

Year 1 Mail Processing Fees

73,000

each

17. Simplex Printing

Year 2 Mail Processing Fees

75,000

each

18. Duplex Printing

Year 2 Mail Processing Fees

733,000

each

19. Automated folding and inserting

Year 2 Mail Processing Fees

583,000

each

20. NCOA

Year 2 Mail Processing Fees

10,000

each

Mail Processing Services

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