Mail Ballot Tracking Software
| Agency: |
State Government of Nevada |
| State: |
Nevada |
| Type of Government: |
State & Local |
| NAICS Category: |
- 511210 - Software Publishers
- 541511 - Custom Computer Programming Services
- 541512 - Computer Systems Design Services
- 541519 - Other Computer Related Services
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| Posted Date: |
Oct 30, 2025 |
| Due Date: |
Dec 3, 2025 |
| Solicitation No: |
04SOS-S3528 |
| Original Source: |
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| Contact information: |
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| Bid Documents: |
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Bid Solicitation: 04SOS-S3528
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Responses Due in 33 Days, 23 Hours, 24 Minutes
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Header Information
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Bid Number:
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04SOS-S3528
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Description:
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Mail Ballot Tracking Software
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Bid Opening Date:
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12/03/2025 02:00:00 PM
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Purchaser:
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Chuy Ampudia
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Organization:
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Secretary of State's Office
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Department:
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040 - Secretary of State's Office
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Location:
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1051 - Help America Vote Act Election Reform
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Fiscal Year:
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26
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
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10/30/2025 02:03:50 PM
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Info Contact:
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Contract
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Begin Date:
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02/16/2026
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End Date:
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12/31/2030
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Pre Bid Conference:
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In lieu of a pre-bid conference, questions will be allowed to be submitted in the questions tab until November 13th, 2025, with answers being provided in an amendment on or around November 20th, 2025.
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Bulletin Desc:
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The State of Nevada Purchasing Division, on behalf of the Secretary of State is seeking proposals for a vendor to supply software and services surrounding the tracking of the outgoing and return delivery of mail ballots, and the status of mail ballots issued during the next two election cycles ranging from 2026-2029.
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Ship-to Address:
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Purchasing Division
515 E Musser St Ste 300
Purchasing Division
Department of Administration
State of Nevada
Carson City, NV 89701
US
Email: nvpurch@admin.nv.gov
Phone: (775) 684-0170
Alt. Reference: 379
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Bill-to Address:
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Purchasing Division
515 E Musser St Ste 300
Purchasing Division
Department of Administration
State of Nevada
Carson City, NV 89701
US
Email: nvpurch@admin.nv.gov
Phone: (775) 684-0170
Alt. Reference: 379
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Print Format:
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File Attachments:
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Quote Instructions
Terms-and-conditions-for-services~1.pdf
Standard-form-contract~1.docx
04SOS-S3528 Insurance Requirements.pdf
04SOS-S3528-reference-questionnaire-2025-10-15.pdf
04SOS-S3528-Vendor-Information-Response.pdf
Mail Ballot Tracking Software 2026-2030 Cost Schedule.xlsx
Certification-regarding-lobbying~2.pdf
04SOS-S3528-request-for-proposals~2.docx
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Form Attachments:
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Required Quote Attachments
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Emergency purchase:
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No
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Procurement type:
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Services (or combined goods and services)
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Purchase from an existing contract (agency or statewide)?:
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No, this purchase is not from a contract
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Contract type:
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Vendor (Contract for Service of Independent Contractor, NRS 333.700)
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Anticipated BOE/Clerk approval:
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February
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Anticipated contract start date:
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02/16/2026
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Anticipated contract end date:
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12/31/2030
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State Purchasing facilitated solicitation:
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Yes, State Purchasing facilitated
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Statewide contract usage:
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Agency Contract
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Item # 1:
(
208
-
64
)
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The State of Nevada Purchasing Division, on behalf of the Secretary of State is seeking proposals for a vendor to supply software and services surrounding the tracking of the outgoing and return delivery of mail ballots, and the status of mail ballots issued during the next two election cycles ranging from 2026-2029. This time frame includes the following elections: the 2026 June Primary Election, 2026 November General Election, 2028 February Presidential Preference Primary, 2028 June Primary Election, and 2028 November General Election. During this period, Special Elections may be called, and a qualified vendor would need to provide services for these elections as well.
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NIGP Code:
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208-64
Postage/Mailing and Shipping Software, Microcomputer
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Qty
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Unit Cost
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UOM
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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NOCODE_NV_AWS_PROD
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* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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See Also
Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date
Nevada Government eMarketplace (NGEM)
Bid Due: 8/13/2026
Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date
Nevada Government eMarketplace (NGEM)
Bid Due: 8/13/2026
Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date
Nevada Government eMarketplace (NGEM)
Bid Due: 8/13/2026
Location Details Site Address: 7181 Amigo Street, Suite 100 City: Las Vegas County:
State Government of Nevada.
Bid Due: 9/24/2026
