Mackin Yard Ball Diamond Synthetic Turf Infield System
| Agency: | City of Coquitlam |
|---|---|
| State: | British Columbia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 19, 2026 |
| Due Date: | Mar 10, 2026 |
| Solicitation No: | RFP 26-021 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
| Bid Number: |
RFP 26-021
|
| Bid Title: |
Mackin Yard Ball Diamond Synthetic Turf Infield System
|
| Category: | Current Bid Opportunities |
| Status: | Open |
|
Attachment Preview
City of Coquitlam
RFP No. 26-021 – Mackin Yard Ball Diamond Synthetic Turf Infield System
City of Coquitlam
Request for Proposals
RFP No. 26-021
Mackin Yard Ball Diamond Synthetic Turf
Infield System
File #: 03-1220-20/26-021/1 Doc #: 5777200.v5
Page 1 of 12
City of Coquitlam
RFP No. 26-021 – Mackin Yard Ball Diamond Synthetic Turf Infield System
TABLE OF CONTENTS
1 KEY DATES ..............................................................................................................................3
2 PROCUREMENT REQUIREMENTS, GUIDELINES, AND TERMS & CONDITIONS ................3
3 DEFINITIONS .........................................................................................................................4
4 INSTRUCTIONS TO PROPONENTS .......................................................................................5
Acknowledgement ..........................................................................................................5
Purpose ............................................................................................................................ 5
Drawings and Site Inspection........................................................................................5
Prices ................................................................................................................................ 7
Project Timelines.............................................................................................................7
Requested Departures ...................................................................................................7
Evaluation Criteria ..........................................................................................................7
Specifications and Alternatives ...................................................................................10
Bidders List....................................................................................................................10
5 SCOPE OF SERVICES.............................................................................................................10
Scope of Work ...............................................................................................................10
Coordination with Prime Contractor...........................................................................11
Site Control and Organization .....................................................................................11
Protection of Public ......................................................................................................11
Hours of Work ...............................................................................................................11
Public Relations.............................................................................................................12
Traffic and Pedestrian Control ....................................................................................12
Work Hazards................................................................................................................12
Clean Up ........................................................................................................................12
Appendix A – Project Drawings
Appendix B – Performance Specifications
Appendix C – Price Worksheet
Appendix D – Form Of Warranty
PROPOSAL SUBMISSION FORM
File #: 03-1220-20/26-021/1 Doc #: 5777200.v5
Page 2 of 12
City of Coquitlam
RFP No. 26-021 – Mackin Yard Ball Diamond Synthetic Turf Infield System
1
KEY DATES
RFP Issue Date
Mandatory Site Visit: Date Time and
Location
Deadline for Questions
Send questions to: bid@coquitlam.ca
referencing the RFP name and number.
Submission Deadline
Wednesday, February 18, 2026
Thursday, February 26, 2026
11:00 AM (local time)
LOCATION: Mackin Park
1046 Brunette Ave, Coquitlam
2:00 PM (local time)
Thursday, March 5, 2026
2:00 PM (local time)
Tuesday, March 10, 2026
2 PROCUREMENT REQUIREMENTS, GUIDELINES, AND TERMS & CONDITIONS
All applicable requirements, guidelines, and terms and conditions for City procurement
processes including, but not limited to, RFPs, RFIQs, and RFIs etc. are available on the
City’s website under City Purchasing Information.
To be eligible for the award, the City requires only the successful Proponent to agree to
and have the following in place before providing any Goods or Services. The applicable
requirements to this process are:
a) Instructions to Proponents
b) City Standard Terms and Conditions - Purchase of Goods and Services
Do Not Submit – The items below are not required as part of this RFP Proposal. The
City will request this documentation from the successful Proponent prior to
entering into an agreement for Services.
c) Commercial General Liability (CGL) insurance $5M coverage provided on the City's
Certificate of Insurance – Contractor Form
d) Prime Contractor Designation Form and be responsible for all the Work at the site
in accordance with WCB regulations
e) Be registered and provide WorkSafeBC clearance; upon request, the City may
request an employer report
f) A City of Coquitlam or Tri Cities Intermunicipal Business License is required for any
Contractor performing Work within the City or if their office is located within the
City, excluding delivery-only services
File #: 03-1220-20/26-021/1 Doc #: 5777200.v5
Page 3 of 12
City of Coquitlam
RFP No. 26-021 – Mackin Yard Ball Diamond Synthetic Turf Infield System
3 DEFINITIONS
“Agreement” “Contract” means the City Purchase Order that will be issued to
formalize the Contract with the successful Proponent through negotiation process with
the City based on the Proposal submitted and will incorporate by reference the Request
for Proposals, the Terms and Conditions of Contract included in this RFP, any additional
subsequent information, any addenda issued, the Proponent’s response and
acceptance by the City
“City” “Owner” means City of Coquitlam
“Contractor” means the person(s) firm(s) or corporation(s) appointed by the City to
carry out all duties, obligations, work and services described in the Request for Proposal
and all associated documentation, which may also include mutually agreed revisions
subsequent to submission of a Proposal. Both “Contractor” and “Proponent” are
complementary in terms of duties, obligations and responsibilities contemplated at the
Request for Proposals stage, through evaluation process, execution and performance of
the services and works
“Price” means the amount that will be paid by the City to the Contractor for delivery and
acceptance of goods and Services
“Project Manager” means the City staff member appointed to coordinate the work
“Proponent” means responder to this Request for Proposals
“Proposal” means the submission by the Proponent
“Request for Proposals” “RFP” shall mean and include the complete set of documents,
specifications and addenda incorporated herein, and included in this Request for
Proposals
“Services” “Work” “Works” means and includes the provision by the successful
Proponent of all services, duties, and expectations as further described in this RFP. This
will also mean the whole of the work, tools, materials, labour, equipment, travel, and all
that is required to be done, furnished and performed by the Contractor
“Shall” “Must” “Will” “Mandatory” means a requirement that must be met
“Site” means the place or places where the Services are to be performed
“Supply” “Provide” shall mean supply and pay for and provide and pay for
File #: 03-1220-20/26-021/1 Doc #: 5777200.v5
Page 4 of 12
City of Coquitlam
RFP No. 26-021 – Mackin Yard Ball Diamond Synthetic Turf Infield System
4 INSTRUCTIONS TO PROPONENTS
Acknowledgement
The City acknowledges with gratitude and respect that the name Coquitlam was derived
from the hən̓ q̓ əmin̓ əm̓ (HUN-kuh-MEE-num) word kʷikʷəƛ̓ əm (kwee-KWET-lum)
meaning “Red Fish Up the River”. The City is honoured to be located on the kʷikʷəƛ̓ əm
traditional and ancestral lands, including those parts that were historically shared with
the q̓ ic̓ əy̓ (kat-zee), and other Coast Salish Peoples.
Purpose
The City of Coquitlam requests Proposals from professional, qualified, experienced
companies for the provision of Mackin Yard Ball Diamond Synthetic Turf Infield
System. Refer to Scope of Services, and Appendices for further details.
Drawings and Site Inspection
a) Proponents are responsible to inspect the existing site(s) and shall fully
understand the difficulties and restrictions for execution of the Work under this
Contract. Interpretations by the Proponent of the meaning of any section of the
Contract drawings and specifications herein prior to submitting a price for the
Work shall not remove the responsibility of completing the Work as per the
directions of the City, including all costs associated with that Work, should the
Proponent’s interpretation be incorrect.
b) Prior to submitting a price for the Work, the Proponent must seek clarification
from the City for any items within the drawings and specifications that may
appear to be unclear or conflicting.
c) Prior to bidding, Proponents should visit, inspect, and familiarize themselves
with the site(s) and of everything and of every condition potentially affecting the
works to be executed, so that the execution of the Contract by the successful
Proponent is founded and based upon the Proponent's own examination,
information, and judgment. Failure to visit the site(s) prior to the Proposal
Closing Date will in no way relieve the successful Proponent from the necessity
of furnishing any material or performing any Work that may be required to
complete the Work in accordance with the conditions and specifications without
additional cost to the City.
d) It shall be the responsibility of the Proponent, by personal inspection of the
site(s) of the Works, examination of the Contract documents, calculations, tests,
and by requesting any required clarifications from the City, to become satisfied
with respect to the quantities, quality, and practicability of the Work. The
Proponent must be aware that any information from the City was and is
approximate and speculative only and cannot in any manner be warranted or
guaranteed. If the Proponent fails to make a proper investigation and
examination of the site(s) and the Work they shall signify by entering into the
File #: 03-1220-20/26-021/1 Doc #: 5777200.v5
Page 5 of 12
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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