Mackin Yard Ball Diamond Civil and Landscape Construction Services

Agency:	City of Coquitlam
State:	British Columbia
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541330 - Engineering Services 561730 - Landscaping Services
Posted Date:	Feb 18, 2026
Due Date:	Mar 11, 2026
Solicitation No:	RFP 26-011
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	RFP 26-011
Bid Title:	Mackin Yard Ball Diamond Civil and Landscape Construction Services
Category:	Current Bid Opportunities
Status:	Open

Publication Date/Time:

2/18/2026 12:00 AM

Closing Date/Time:

3/11/2026 2:00 PM

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City of Coquitlam

RFP No. 26-011 – Mackin Yard Ball Diamond Civil and Landscape Construction Services

City of Coquitlam

Request for Proposals

RFP No. 26-011

Mackin Yard Ball Diamond Civil and

Landscape Construction Services

File #: 03-1220-20/26-011/1 Doc #: 5730074.v4

Page 1 of 13

City of Coquitlam

RFP No. 26-011 – Mackin Yard Ball Diamond Civil and Landscape Construction Services

TABLE OF CONTENTS

1 KEY DATES ..............................................................................................................................3

2 PROCUREMENT REQUIREMENTS, GUIDELINES, AND TERMS & CONDITIONS ................3

3 DEFINITIONS .........................................................................................................................4

4 INSTRUCTIONS TO PROPONENTS .......................................................................................5

Acknowledgement ..........................................................................................................5

Purpose ............................................................................................................................ 5

Drawings and Site Inspection........................................................................................5

Prices ................................................................................................................................ 7

Project Timelines.............................................................................................................7

Requested Departures ...................................................................................................7

Evaluation Criteria ..........................................................................................................7

Specifications and Alternatives ...................................................................................10

Bidders List....................................................................................................................10

5 SCOPE OF SERVICES.............................................................................................................10

Scope of Work ...............................................................................................................10

Prime Contractor Designation.....................................................................................12

Site Control and Organization .....................................................................................12

Protection of Public ......................................................................................................12

Hours of Work ...............................................................................................................12

Public Relations.............................................................................................................12

Traffic and Pedestrian Control ....................................................................................12

Work Hazards................................................................................................................13

Clean Up ........................................................................................................................13

Coordination Between Contractors ............................................................................13

Appendix A – Construction Drawings

Appendix B – Technical Specifications

Appendix C – Geotechnical Report

Appendix D – Schedule of Values

PROPOSAL SUBMISSION FORM

File #: 03-1220-20/26-011/1 Doc #: 5730074.v4

Page 2 of 13

City of Coquitlam

RFP No. 26-011 – Mackin Yard Ball Diamond Civil and Landscape Construction Services

KEY DATES

RFP Issue Date

Mandatory Site Visit: Date Time and Location

Deadline for Questions

Send questions to: bid@coquitlam.ca referencing

the RFP name and number.

Submission Deadline

Wednesday, February 18, 2026

Thursday, February 26, 2026

9:00 AM

Mackin Park, 1046 Brunette Ave,

Coquitlam B.C.

2:00 PM (local time)

Friday, March 6, 2026

2:00 PM (local time)

Wednesday, March 11, 2026

2 PROCUREMENT REQUIREMENTS, GUIDELINES, AND TERMS & CONDITIONS

All applicable requirements, guidelines, and terms and conditions for City procurement

processes including, but not limited to, RFPs, RFIQs, and RFIs etc. are available on the

City’s website under City Purchasing Information.

To be eligible for the award, the City requires only the successful Proponent to agree to

and have the following in place before providing any Goods or Services. The applicable

requirements to this process are:

a) Instructions to Proponents

b) Enter into a Contract with the City using the City of Coquitlam Standard Terms and

Conditions – Purchase of Goods and Services document.

Do Not Submit – The items below are not required as part of this RFP Proposal.

The City will request this documentation from the successful Proponent prior to

entering into an agreement for Services.

c) Commercial General Liability (CGL) insurance $5M coverage provided on the City's

Certificate of Insurance – Contractor Form

d) Prime Contractor Designation Form and be responsible for all the Work at the site

in accordance with WCB regulations

e) Be registered and provide WorkSafeBC clearance; upon request, the City may

request an employer report

f) A City of Coquitlam or Tri Cities Intermunicipal Business License is required for any

Contractor performing Work within the City or if their office is located within the

City, excluding delivery-only services.

File #: 03-1220-20/26-011/1 Doc #: 5730074.v4

Page 3 of 13

City of Coquitlam

RFP No. 26-011 – Mackin Yard Ball Diamond Civil and Landscape Construction Services

3 DEFINITIONS

“Agreement” “Contract” means the City Purchase Order that will be issued to

formalize the Contract with the successful Proponent through negotiation process with

the City based on the Proposal submitted and will incorporate by reference the Request

for Proposals, the Terms and Conditions of Contract included in this RFP, any additional

subsequent information, any addenda issued, the Proponent’s response and

acceptance by the City.

“City” “Owner” means City of Coquitlam;

“Contractor” means the person(s) firm(s) or corporation(s) appointed by the City to

carry out all duties, obligations, work and services described in the Request for Proposal

and all associated documentation, which may also include mutually agreed revisions

subsequent to submission of a Proposal. Both “Contractor” and “Proponent” are

complementary in terms of duties, obligations and responsibilities contemplated at the

Request for Proposals stage, through evaluation process, execution and performance of

the services and works.

“Price” means the amount that will be paid by the City to the Contractor for delivery and

acceptance of goods and Services;

“Project Manager” means the City staff member appointed to coordinate the work;

“Proponent” means responder to this Request for Proposals;

“Proposal” means the submission by the Proponent;

“Request for Proposals” “RFP” shall mean and include the complete set of documents,

specifications and addenda incorporated herein, and included in this Request for

Proposals;

“Services” “Work” “Works” means and includes the provision by the successful

Proponent of all services, duties, and expectations as further described in this RFP. This

will also mean the whole of the work, tools, materials, labour, equipment, travel, and all

that is required to be done, furnished and performed by the Contractor;

“Shall” “Must” “Will” “Mandatory” means a requirement that must be met;

“Site” means the place or places where the Services are to be performed

“Supply” “Provide” shall mean supply and pay for and provide and pay for.

File #: 03-1220-20/26-011/1 Doc #: 5730074.v4

Page 4 of 13

City of Coquitlam

RFP No. 26-011 – Mackin Yard Ball Diamond Civil and Landscape Construction Services

4 INSTRUCTIONS TO PROPONENTS

Acknowledgement

The City acknowledges with gratitude and respect that the name Coquitlam was derived

from the hən̓ q̓ əmin̓ əm̓ (HUN-kuh-MEE-num) word kʷikʷəƛ̓ əm (kwee-KWET-lum)

meaning “Red Fish Up the River”. The City is honoured to be located on the kʷikʷəƛ̓ əm

traditional and ancestral lands, including those parts that were historically shared with

the q̓ ic̓ əy̓ (kat-zee), and other Coast Salish Peoples.

Purpose

The City of Coquitlam requests Proposals from professional, qualified, experienced

companies for the provision of Mackin Yard Ball Diamond Civil and Landscape

Construction Services. Refer to Scope of Services, and Appendices for further details.

Drawings and Site Inspection

a) Proponents are responsible to inspect the existing site(s) and shall fully

understand the difficulties and restrictions for execution of the work under this

Contract. Interpretations by the Proponent of the meaning of any section of the

Contract drawings and specifications herein prior to submitting a price for the

Work shall not remove the responsibility of completing the Work as per the

directions of the City, including all costs associated with that Work, should the

Proponent’s interpretation be incorrect.

b) Prior to submitting a price for the Work, the Proponent must seek clarification

from the City for any items within the drawings and specifications that may

appear to be unclear or conflicting.

c) Prior to bidding, Proponents should visit, inspect, and familiarize themselves

with the site(s) and of everything and of every condition potentially affecting the

works to be executed, so that the execution of the Contract by the successful

Proponent is founded and based upon the Proponent's own examination,

information, and judgment. Failure to visit the site(s) prior to the Proposal

Closing Date will in no way relieve the successful Proponent from the necessity

of furnishing any material or performing any Work that may be required to

complete the Work in accordance with the conditions and specifications without

additional cost to the City.

d) It shall be the responsibility of the Proponent, by personal inspection of the

site(s) of the Works, examination of the Contract documents, calculations, tests,

and by requesting any required clarifications from the City, to become satisfied

with respect to the quantities, quality, and practicability of the Work. The

Proponent must be aware that any information from the City was and is

approximate and speculative only and cannot in any manner be warranted or

guaranteed. If the Proponent fails to make a proper investigation and

examination of the site(s) and the Work they shall signify by entering into the

File #: 03-1220-20/26-011/1 Doc #: 5730074.v4

Page 5 of 13

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Mackin Yard Ball Diamond Civil and Landscape Construction Services

Description

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