LYNCHBURG TYREEANNA AND PLEASANT VALLEY GATEWAY GREEN SPACE

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Lynchburg Tyreeanna and Pleasant
Valley Gateway Green Space
Invitation for Bid 2026-076
Date Issued: March 12, 2026
Bids Due: April 2, 2026 at 3:00 p.m.
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970

Table of Contents
Document Page #
Bidding Requirements
Advertisement For Bids ................................................................................................................ 2
Bid Form ........................................................................................................................................ 3
Equal Opportunity Report Statement ......................................................................................... 5
Statement Of Experience .............................................................................................................. 6
Statement Of Available Resources .............................................................................................. 7
Corporate Status Form ................................................................................................................. 8
Questions To Bidders/Offerors .................................................................................................... 9
Construction Agreement ............................................................................................................ 10
Instructions To Bidders .............................................................................................................. 12
General Conditions ..................................................................................................................... 17
Attachments:
Federal Requirements CDBG Contract Insert
Design Drawings dated February 27, 2026
1

ADVERTISEMENT FOR BIDS
Sealed bids for "Lynchburg Tyreeanna and Pleasant Valley Gateway Green Space", will be received by the City of
Lynchburg, Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 p.m.
Local Time Prevailing April 2, 2026, and then publicly opened and read aloud in the City Hall First Floor
Conference Room. A link to a publicly available video/audio conference call will be posted on the Current
Solicitations page of the City's website prior to the bid opening. All bids received by the posted deadline will be
opened and read aloud on the video/audio conference call.
MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver
mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First
Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday - Friday from 8:30 a.m.
to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and
timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the
deadline for submission. Please allow additional time to ensure this is done.
ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the
link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.
Please upload your bid as ONE file. As always, late bids will not be considered.
The project includes selective clearing, a new gateway sign, erosion control, new boulders, and new
trees and miscellaneous plantings. This project is being partially or wholly funded by federal
Community Development Block Grant funding; therefore, all stipulations in the associated Attachment
are applicable.
An optional on-site pre-bid meeting will be held on March 19, 2026 at 11:00 a.m. at the project location
2810 Concord Turnpike Lynchburg, VA 24504. Attendance at the meeting is not a prerequisite to submit
a bid.
Bid Documents may also be viewed and printed directly from the City's Procurement website:
www.lynchburgva.gov/Bids.aspx.
The latest edition of the City's Manual of Specifictions and Standard Details shall apply to this
project. The Manual of Specifications and Standard Details, for the City of Lynchburg may be
viewed and downloaded from the City's website: http://www.lynchburgva.gov/manual-
specifications.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing or email to matthew.marsteller@lynchburgva.gov and received by
3:00 p.m. on March 26, 2026. All posted clarifications or addenda must be signed and accompany any bid
submitted. All addenda will be posted no later than March 27, 2026 at 3:00 p.m.
There will be a "Live Bid Opening" link on the City's website at: www.lynchburgva.gov/Bids.aspx so
that the public can observe the proceedings at 3:00 p.m., April 2, 2026. The bid results will be posted on
the City's Bids website after award is made.
PM - 2

BID FORM
Matt Marsteller, CPPB
Senior Contract Specialist
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mr. Marsteller,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is
or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction
Agreement to be entered into; that this bid is made without connection with any other person, company, or parties
making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to "Lynchburg Tyreeanna and
Pleasant Valley Gateway Green Space" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor,
equipment, materials, and services and to perform all operations necessary to execute and complete the Work
required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of
Specifications and Standard Details, latest edition, together with Addenda numbered __________ through
__________ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the
Construction Agreement for the sum of
DOLLARS
($ ), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids
or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not
specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the
Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all
necessary costs required for completion of the Work in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed
on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any
quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further
understood that costs to cover all components of the Work as described in the Contract Documents are included in
this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents, and
we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the
Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work
on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and
all obligations no later than the completion date stated in the Contract Documents.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
PM - 3

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or
other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CONTRACTOR'S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 4

EQUAL OPPORTUNITY REPORT STATEMENT
The Bidder shall complete the following statement by checking the appropriate blank as follows.
The Bidder has has not participated in a previous
contract subject to the nondiscrimination clause prescribed by Executive Order 10925, dated March 6,
1961, or Executive Order 11114 dated June 22, 1963.
In conjunction with the City of Lynchburg's policy to utilize Minority and Disadvantaged Business
Enterprises ("DBE") wherever possible, the Bidder has solicited quotations for labor, material and/or
services from the following Minority and Disadvantaged Business Enterprises:
NAME OF FIRM PERSON(S) CONTACTED DATE
Of those listed above, we intend, at this time, to utilize the following in the completion of the Work
required by this Construction Agreement:
"This firm assures that it will give its best efforts to utilize Minority and Disadvantaged Business
Enterprises whenever possible."
CERTIFIED BY: (Signature)
(Typed/Printed name & Title)
BIDDER'S NAME:
TAXPAYER IDENTIFICATION NUMBER:
This firm will perform all construction with its own employees and, therefore, is not required to
solicit quotations from DBEs.
FAILURE TO DOCUMENT AND REPORT DBE CONTACTS ON THIS FORM MAY BE A BASIS
FOR REJECTION OF THE BID AS NONCONFORMING.
PM - 5

STATEMENT OF EXPERIENCE
Proposer:
How Long In Business: At Current Address:
Principals: Title:
Title:
Title:
Type of Work Normally Performed:
Projects of this type previously completed:
1.
Amount $
2.
Amount $
3.
Amount $
Reference (for Projects listed above):
1.
Tel.No.
2.
Tel.No.
3.
Tel No.
PM - 6

STATEMENT OF AVAILABLE RESOURCES
Equipment:
Number of Personnel Currently Employed:
Number of Personnel Available for Project:
Other Pertinent Information:
PM - 7

CORPORATE STATUS FORM
ALL PROSPECTIVE FIRMS MUST RESPOND TO THE FOLLOWING
If a limited liability company, limited liability partnership or a limited partnership, indicate by
checking one: ____ Limited liability company
____ Limited liability partnership
____ Limited partnership
Have you registered with the Virginia State Corporation Commission, to conduct business in Virginia?
Yes No
Name and address of organizer:
List who is authorized to execute contracts:
______________________________________________________________________________
If conducting business under an assumed (fictitious) business name, fill out the following information:
Names of persons or entities owning business using assumed business name:______________________
Owners' addresses: ______________________________________________________
Registration date: _____________ Expires: _________________
If conducting business as a sole proprietorship, general partnership, or joint venture, fill out the
following information:
Names of all persons liable for obligations of the business: ______________________________
Addresses of such persons:
_______________________________________
_______________________________________
_______________________________________
PM - 8

Questions to Bidders/Offerors
Bidders/Offerors are to respond to the following question: Have any of the individual(s), owner(s), and/or
principal officer(s) of the firm submitting the bid/proposal ever been convicted of (1) a felony, or (2) a
misdemeanor involving moral turpitude?
YES ____________ NO ____________
If yes, list individual or officer and title and give details.
NOTE: Answering yes to this question will not necessarily exclude your company from consideration but
will be used to weigh the relationship between the offense and the contract to be performed.
Is your firm currently involved in litigation or a dispute involving arbitration?
YES ____________ NO ____________
If yes, for litigation list the litigation by case name, name of court, case number, and jurisdiction, and for
arbitration, list the organization administering, if any, its contact information, any case number assigned,
the arbitrators, and the location of the arbitration. For litigation and arbitration, briefly describe the
claims and status, and give contact information for the opposing party or parties.
PM - 9