LYNCHBURG HERITAGE PARK PHASE 1

ADVERTISEMENT FOR BIDS
The City of Lynchburg is seeking sealed bids for IFB 2027-013 "Lynchburg Heritage Park Phase 1" to be received by
the City of Lynchburg, Procurement Division, Third Floor City Hall 900 Church Street, Lynchburg, VA 24504, until
no later than 3:00 p.m., Local Time Prevailing August 27, 2026. Received bids will then be publicly opened and
read aloud in the City Hall First Floor Conference Room. A link to a publicly available video/audio conference call
will be posted on the Bids page of the City's website prior to the bid opening. All bids received by the posted deadline
will be opened and read aloud on the video/audio conference call.
MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver
mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First
Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday - Friday from 8:30 a.m. to
5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it
at that time. It is the sole responsibility for the Bidder to ensure their bid is time stamped prior to the deadline for
submission. Please allow additional time to ensure this is done.
ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link
to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please
upload your bid as ONE file. As always, late bids will not be considered.
Phase 1 of this construction project includes demolition, grading, stormwater management, erosion and
sediment control, new concrete walks, a new parking lot, new concrete stairs with handrails, a new meadow,
new electrical conduit and connections separate from the multipurpose lighting, and new stabilized turf.
The Project Manual, Drawings, and related Documents for this project may be viewed and downloaded from the City's
website: http://www.lynchburgva.gov/Bids.aspx.
An Optional On-Site Pre-Bid Conference will be held at 10:00 a.m. on August 4, 2026. Meet in the parking lot
located at 557 Leesville Rd. Lynchburg, VA 24502. Meeting to be held there with site walk-throughs to occur after.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional information must
be made in writing to: Matt Marsteller, CPPB, Procurement Division by email to matthew.marsteller@lynchburgva.gov
and received by 3:00 p.m., August 20, 2026. All posted clarifications or addenda must be acknowledged on the Bid
Form or by physically printing each related addendum, completing them, and returning them with your bid package.
Failure to acknowledge the addenda may deem the bid non-responsive. All addenda associated with this project will
be posted no later than 3:00 p.m. on August 21, 2026.
There will be a "Live Bid Opening" link on the City's website at: www.lynchburgva.gov/Bids.aspx so that the
public can observe the proceedings at 3:00 p.m., August 27, 2026. The bid results will be posted on the City's Bids
website after award is made.
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BID FORM
Matt Marsteller, CPPB
Senior Contract Specialist
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mr. Marsteller:
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,
is or are named herein and that no person other than herein mentioned has any interest in this bid or in the
Construction Agreement to be entered into; that this bid is made without connection with any other person,
company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to "Lynchburg Heritage Park Phase
1" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and
to perform all operations necessary to execute and complete the Work required for the project, in strict accordance
with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest
edition, together with Addenda numbered __________ through __________ issued during bidding period and
hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
DOLLARS
($ ), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals
not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the
Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all
necessary costs required for completion of the Work in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence
the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the
Work and all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract Documents:
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Bidder's Certified Check issued by (name of bank) in the amount
of: $ (5% of Base Bid amount) OR Bidder's Bid Bond for 5% of Base Bid Amount
Issued by (name of surety authorized to do business in
Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within
ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory
to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount of one hundred
(100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure to
deliver the required performance and payment bonds within the ten (10) days, the monies payable by the Security
accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such failure;
otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,
or other law.
This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CLASS A CONTRACTOR'S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
BY:
(Signature)
(Type/Print)
ITS:
(Title)
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ELECTION OF ESCROW ACCOUNT PROCEDURE FOR RETAINAGE
If determined to be the successful low bidder(s), the above signed elects to use the Escrow Account
Procedure for retainage.
Write "Yes" or "No" on above line
If the successful bidder elects to use the Escrow Account Procedure for Retainage, the "Escrow
Agreement" form shall be executed and submitted to the City of Lynchburg Engineering Division within
fifteen (15) calendar days after notification. If the "Escrow Agreement" form is not submitted within the
fifteen (15) day period, the Contractor shall forfeit his rights to the use of the Escrow Account
Procedure.
Company
Authorized Signature
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EQUAL OPPORTUNITY REPORT STATEMENT
The Bidder shall complete the following statement by checking the appropriate blank as follows.
The Bidder has has not participated in a previous
contract subject to the nondiscrimination clause prescribed by Executive Order 10925, dated March 6,
1961, or Executive Order 11114 dated June 22, 1963.
In conjunction with the City of Lynchburg's policy to utilize Minority and Disadvantaged Business
Enterprises ("DBE") wherever possible, the Bidder has solicited quotations for labor, material and/or
services from the following Minority and Disadvantaged Business Enterprises:
NAME OF FIRM PERSON(S) CONTACTED DATE
Of those listed above, we intend, at this time, to utilize the following in the completion of the Work
required by this Construction Agreement:
"This firm assures that it will give its best efforts to utilize Minority and Disadvantaged Business
Enterprises whenever possible."
CERTIFIED BY: (Signature)
(Typed/Printed name & Title)
BIDDER'S NAME:
TAXPAYER IDENTIFICATION NUMBER:
This firm will perform all construction with its own employees and, therefore, is not required to
solicit quotations from DBEs.
FAILURE TO DOCUMENT AND REPORT DBE CONTACTS ON THIS FORM MAY BE A BASIS
FOR REJECTION OF THE BID AS NONCONFORMING.
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STATEMENT OF EXPERIENCE
Proposer:
How Long In Business: At Current Address:
Principals: Title:
Title:
Title:
Type of Work Normally Performed:
Projects of this type previously completed:
1.
Amount $
2.
Amount $
3.
Amount $
Reference (for Projects listed above):
1.
Tel.No.
2.
Tel.No.
3.
Tel No.
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STATEMENT OF AVAILABLE RESOURCES
Equipment:
Number of Personnel Currently Employed:
Number of Personnel Available for Project:
Other Pertinent Information:
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CORPORATE STATUS FORM
ALL PROSPECTIVE FIRMS MUST RESPOND TO THE FOLLOWING
If a limited liability company, limited liability partnership or a limited partnership, indicate by
checking one: Limited liability company
Limited liability partnership
Limited partnership
Have you registered with the Virginia State Corporation Commission, to conduct business in Virginia?
Yes No
Name and address of organizer:
List who is authorized to execute contracts:
If conducting business under an assumed (fictitious) business name, fill out the following information:
Names of persons or entities owning business using assumed business name:
Owners' addresses:
Registration date: Expires:
If conducting business as a sole proprietorship, general partnership, or joint venture, fill out the
following information:
Names of all persons liable for obligations of the business:
Addresses of such persons:
_________________________
_________________________
_________________________
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