LSU Athletics - Event Security & Services
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 20, 2026 |
| Due Date: | May 5, 2026 |
| Solicitation No: | 50001-2739 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number | Description | Date Issued | Bid Open Date/Time |
| 50001-2739 |
LSU Athletics - Event Security & Services Non-mandatory pre-proposal conference on 4/8/26 at 11:00 am CDT Original: 50001-2739 |
03/20/2026 |
05/05/2026
2:00:00 PM CT
|
|
Contact Information for Bid # 50001-2739
|
| Department | ++ University - LSU - Baton Rouge |
| Section | LSU Procurement Services |
| Dept Code | 50001 |
| Contact | Office of Procurement Services |
| Address |
213 Thomas Boyd Hall Baton Rouge, LA 70803-3001 |
| Phone | 2255782176 |
| Fax | 225-578-2292 |
| purchase@lsu.edu | |
| URL | http://www.procurement.lsu.edu |
Attachment Preview
REQUEST FOR PROPOSAL
BOARD OF SUPERVISORS OF
LOUISIANA STATE UNIVERSITY
AND AGRICULTURAL & MECHANICAL COLLEGE
SOLICITATION RFQ-0000002739
SUPPLIER #
SUPPLIER NAME AND ADDRESS
BID DUE DATE AND TIME
05/05/2026 02:00 PM CT
RETURN BID TO
lsubids@lsu.edu
TITLE: LSU ATHLETICS - EVENT SECURITY & SERVICES
Buyer
Alexandra Torres Huber
Buyer Phone +1 (225) 578-9398
Buyer Email atorre6@lsu.edu
Issue Date 03/20/2026
This area left intentionally blank.
LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY
Rev. 2/25
Table of Contents
SECTION 1: INTRODUCTION AND BACKGROUND ................................................................................................................5
1.1 University Information .................................................................................................................................................. 5
1.2 Purpose ......................................................................................................................................................................... 5
1.3 Goals and Objectives..................................................................................................................................................... 5
1.4 Key Challenges and Concerns ....................................................................................................................................... 6
SECTION 2: ADMINISTRATIVE INFORMATION .....................................................................................................................9
2.1 Definitions ..................................................................................................................................................................... 9
2.2 Schedule of Events .................................................................................................................................................... 13
2.3 Proposal Submittal (Electronic)................................................................................................................................. 13
2.4 Proposal Response Format ....................................................................................................................................... 14
2.4.1 Collateral Information .................................................................................................................................. 15
2.5 Confidential Information, Trade Secrets, and Proprietary Information ................................................................... 15
2.6 Proposal Clarifications Prior to Proposal Due Date & Non-Mandatory Pre-Proposal Conference...........................16
2.6.1 Inquiry Periods ............................................................................................................................................. 16
2.6.2 Blackout Period ............................................................................................................................................ 16
2.7 Errors and Omissions in Proposal ............................................................................................................................. 17
2.8 Changes or Addenda ................................................................................................................................................. 17
2.9 Withdrawal of Proposal ............................................................................................................................................ 17
2.10 Waiver of Administrative Informalities.....................................................................................................................17
2.11 Cost of Proposal Preparation .................................................................................................................................... 17
2.12 Ownership of Proposal..............................................................................................................................................17
2.13 Right to Reject ........................................................................................................................................................... 18
2.14 Proposal Validity ....................................................................................................................................................... 18
2.15 Acknowledgement of Supplier Responsibility .......................................................................................................... 18
2.16 Written Clarification /Presentations ......................................................................................................................... 18
2.16.1 Demonstration Guidelines ........................................................................................................................... 18
2.17 Best and Final Offer (BAFO) ...................................................................................................................................... 18
2.18 Notice of Intent to Award ......................................................................................................................................... 19
2.19 Debriefings ................................................................................................................................................................ 19
2.20 Right to Protest ......................................................................................................................................................... 19
2.21 Protest Bond and Security ........................................................................................................................................ 19
2.22 Contract Negotiations ............................................................................................................................................... 19
2.23 Contract Award and Execution ................................................................................................................................. 20
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2.24 Commencement of Work..........................................................................................................................................20
2.25 Non-Negotiable Contract Terms ............................................................................................................................... 20
SECTION 3: SCOPE OF WORK .............................................................................................................................................21
3.1 Security and Event Staff Requirements ...................................................................................................................... 25
3.2 Service Requirements – Security and Guest Services ................................................................................................ 26
3.3 Location for Services and Events for Service .............................................................................................................. 27
3.4 Special Event Services ................................................................................................................................................. 28
3.5 Supplier Responsibilities ............................................................................................................................................. 29
3.5.1. Radios and Communication Devices ................................................................................................................. 29
3.6 Parking ........................................................................................................................................................................ 30
3.7 Service Adjustments....................................................................................................................................................30
3.8 Liquidated Damages....................................................................................................................................................30
3.8.1 Remediation of Liquidated Damages ................................................................................................................. 32
3.9 Repeated and Validated Customer Complaints ........................................................................................................ 32
3.10 Self-Evaluation Performance Requirements ............................................................................................................. 32
3.11 Performance Incentives ............................................................................................................................................ 33
3.12 Diagrams & Facility Information ............................................................................................................................... 33
3.13 Gameday Policies & Information .............................................................................................................................. 33
SECTION 4: EVALUATION ...................................................................................................................................................34
4.1 Evaluation and Selection ........................................................................................................................................... 34
4.1.1 Evaluation Team ........................................................................................................................................... 34
4.1.2 Review and Evaluation (Points based on current RFP requirements)........................................................ 34
SECTION 5: PROPOSER QUALIFICATIONS AND EXPERIENCE..............................................................................................35
5.1 Management Proposal................................................................................................................................................35
5.1.1 Key Management Personnel .................................................................................................................................... 35
5.2 Proposer Financial Information .................................................................................................................................. 35
5.3 Subcontractor Information ......................................................................................................................................... 36
5.4 Minimum Requirements and Qualifications ............................................................................................................... 36
5.5 Discounts for Early Payments and Incentives ............................................................................................................. 36
SECTION 6: TECHNICAL PROPOSAL ....................................................................................................................................37
6.1 Service Start-Up Plan .................................................................................................................................................. 37
6.2 Customer Service Plan ................................................................................................................................................ 37
6.3 High Demand Operational Plan .................................................................................................................................. 38
6.4 Emergency and Contingency Response Plan .............................................................................................................. 38
6.4.1 Emergency Response Plan ....................................................................................................................................... 38
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6.5 Personnel .................................................................................................................................................................. 39
6.5.1 Personnel Wages .......................................................................................................................................... 39
6.5.2 Uniforms ....................................................................................................................................................... 39
6.6 Background Checks ..................................................................................................................................................... 40
6.7 Drug Testing ................................................................................................................................................................ 40
6.8 Security Licensing & Compliance ................................................................................................................................ 41
6.9 Event Staffing Performance History............................................................................................................................41
6.10 Technology & Operations Capabilities ...................................................................................................................... 41
6.11 Management & Staffing Capacity ............................................................................................................................. 41
6.12 Security Training ....................................................................................................................................................... 46
6.13 Guest Service Training............................................................................................................................................... 47
6.14 Employee Training Manual ....................................................................................................................................... 47
SECTION 7: FINANCIAL PROPOSAL.....................................................................................................................................48
SECTION 8: VETERAN AND HUDSON INITIATIVE................................................................................................................49
SECTION 9: GENERAL INFORMATION ................................................................................................................................51
9.1 Data Security ............................................................................................................................................................... 51
9.2 Use of Subcontractors.................................................................................................................................................51
9.3 Prohibition of Discriminatory Boycotts of Israel ......................................................................................................... 51
9.4 Campus Participation .................................................................................................................................................. 52
9.5 Insurance Requirements ............................................................................................................................................. 52
9.6 Subcontractor Insurance ............................................................................................................................................. 54
9.7 Indemnification and Limitation of Liability ............................................................................................................... 54
9.8 Compliance with Applicable Law .............................................................................................................................. 54
9.9 Term .......................................................................................................................................................................... 55
9.10 Payment .................................................................................................................................................................... 55
9.10.1 Electronic Payments ..................................................................................................................................... 55
9.10.2 Payment Terms............................................................................................................................................. 55
9.10.3 Late Payments .............................................................................................................................................. 55
9.11 Taxes ......................................................................................................................................................................... 55
9.12 Assignment................................................................................................................................................................55
9.13 Audit/Retention of Records ...................................................................................................................................... 56
9.13.1 Audit of Persons Submitting Cost or Pricing Data ....................................................................................... 56
9.13.2 Contract Audit .............................................................................................................................................. 56
9.14 Content of Contract/Order of Precedence ............................................................................................................... 56
9.15 Contract Changes ...................................................................................................................................................... 56
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9.16 Governing Law .......................................................................................................................................................... 56
9.17 Termination...............................................................................................................................................................56
9.17.1 Termination of the Contract for Cause ........................................................................................................ 56
9.17.2 Termination of the Contract for Convenience............................................................................................. 57
9.17.3 Termination for Non-Appropriation of Funds ............................................................................................. 57
9.18 Anti-Kickback Clause ................................................................................................................................................. 57
9.19 Substitution of Personnel.......................................................................................................................................... 57
9.20 Clean Air Act..............................................................................................................................................................57
9.21 Energy Policy and Conservation Act ......................................................................................................................... 57
9.22 Clean Water Act ........................................................................................................................................................ 58
9.23 Anti-Lobbying and Debarment Act ........................................................................................................................... 58
9.24 Fund Use ................................................................................................................................................................... 58
9.25 Warranties ................................................................................................................................................................ 58
9.26 Accessibility ............................................................................................................................................................... 59
9.27 Licenses and Permits.................................................................................................................................................59
9.28 Severability................................................................................................................................................................59
9.29 Code of Ethics............................................................................................................................................................59
9.30 Security ..................................................................................................................................................................... 59
9.31 Personnel and Background Checks ........................................................................................................................... 59
9.32 Parking and Transportation ...................................................................................................................................... 60
ATTACHMENT A - CERTIFICATION STATEMENT ...............................................................................................................61
ATTACHMENT B - SAMPLE PARTICIPATION AGREEMENT................................................................................................62
ATTACHMENT C - VETERAN/HUDSON INITIATIVE VERIFICATION ...................................................................................64
ATTACHMENT D - SAMPLE CONTRACT .............................................................................................................................66
ATTACHMENT E - FINANCIAL PROPOSAL..........................................................................................................................77
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