26-067 Low Voltage and Communication Installations Services

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-067
For
Low Voltage and Communication Installation Services
St. Charles County is seeking bids for Low Voltage and Communication Installation Services. The
County with the consent of the contractor shall have the option of three (3) one-year extensions under
the same terms and conditions. The County reserves the right to terminate the contract for any violation,
by the successful bidder, of any term or condition of the contract by giving thirty (30) days written notice
stating the reasons therefore and giving the party time to remedy any deficiencies.

BID INSTRUCTIONS
One [1] original and one [1] signed copy of the bid must be received in a sealed envelope plainly marked
"IFB 26-067 Low Voltage and Communication Installation Services" with the date and time of the
bid opening in the lower left corner of the envelope. An authorized representative of the
company/person submitting the bid must sign the bid, in blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street Room
541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be 04/16/2026 at 10:00 am, in Room 115 of the St. Charles County Administration
Building, 201 North Second Street, St. Charles, MO 63301. St. Charles County reserves the right to
accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx. Click on "show Closed/Awarded/Cancelled bids", select bid and click
on "related documents". No phone calls please. The time it takes for final bid results to be made
public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-mail
(preferred), mail or fax to:
Lenore Faulkner, Purchasing Coordinator
St. Charles County Government
Finance Department
201 North Second Street
St. Charles, MO 63301
Fax: (636)949-7589
lefaulkner@sccmo.org
Technical inquiries concerning the specifications should be made to:
Cory Conway
St. Charles County Government
Information Systems Department
201 North Second St. Room 336
St. Charles, Missouri 63301
Phone: (636) 949-7900 Ext 3454
cconway@sccmo.org
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 PM 04/03/26.
Any question received after this deadline may not be answered.
Response to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this webpage frequently for updates and/or any
addendum.
Proposal Response from (please complete)
26-067 Low Voltage and Communication Installation Services
Page 2 of 35 _________________________________________
Name of Company or Individual

PROHIBITED COMMUNICATION
Contact with any representative, other than through the procedure outlined in the section titled
"Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING. Representative
shall include, but not be limited to, all elected and appointed officials, and employees of St.
Charles County and the Agencies within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid [or Proposal] Opening
may be disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be accepted
after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales made
to St. Charles County and must be excluded.
Contractor must comply with all Federal and State Employment / Labor regulations including those
from the U.S. "Occupational Safety and Health Administration".
The contract shall be effective for the approximate twelve (12) month period from the date of the
notice of award.
The County, with the consent of the contractor, shall have the option to renew said contract for three
(3) additional twelve (12) month periods at the same specifications and terms and conditions of any
contract that may be derived from this request for proposal.
The electronic version of this bid is available upon request. The document was entered into WORD
for Microsoft Windows. The Purchasing Office does not guarantee the completeness and accuracy
of any information provided on the electronic version. Therefore, respondents are cautioned that
the hard copy of this bid on file in the Purchasing Office governs in the event of a discrepancy
between the information contained in or on the electronic version and that which is on the hard copy.
Contractors are required to clearly identify any deviations from the specifications in this document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Contractors must submit two [2] signed copies of their bid; one is to be an original and so marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must be
crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing the
bid.
St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals will be
considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the names of
St. Charles County or any other public agency of St. Charles County for public advertising unless
express written permission is granted.
Proposal Response from (please complete)
26-067 Low Voltage and Communication Installation Services
Page 3 of 35 _________________________________________
Name of Company or Individual

All bidders must possess the necessary and appropriate business and/or professional licenses in
their field.
The County will make its award to the lowest responsive, responsible bidder unless additional
criteria is established herein. When payments are to be made to the County, the County will award
based on payments unless these documents establish additional criteria. As used for this award,
"responsive" shall mean a bid that conforms in all respects with the terms and conditions of the
County's requirements. As used for this award, "responsible" shall mean that the bidder has the
capability in all respects to perform fully the contract requirements, and the integrity and reliability
which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder qualifies
his bid by specific limitations. The bid can be on an "all or none" basis if wording in the bid so states
and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in the unit
and extension prices, the unit price shall govern.
The Contractor must comply with all provisions of the Prevailing Wage Law under Annual Wage
Order #32 as amended 6/26/2025 shall be in effect for this project where applicable. The contractor
will forfeit a penalty to the County of $100 per day (or portion of a day) if a worker is paid less than
the prevailing rate for any work done under the contract by the contractor or by any subcontractor
(see section290.250, RSMo). Certified payroll shall be submitted with request for payment.
INSURANCE
The successful bidder must agree to provide and maintain during the life of the Contract the
insurance(s) listed below, in the minimum amounts specified, with an insurance company licensed
to do business in the State of Missouri. All policies must name the County as an additional
insured and provide for thirty (30) days written notice prior to any material changes or cancellation.
It shall be the contractor's responsibility to keep the respective insurance policies and coverage's
current and in force for the life of the contract.
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes
of the State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no
less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the following
minimum amounts of automobile, general liability, and property damage insurance coverage
during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least $1,000,000.
A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable alternative.
Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an
additional insured including the following language: Nothing in this endorsement shall serve to
operate as a waiver of the County's Sovereign Immunity or broaden the liability of the County beyond
the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri. Vendor shall
provide for 30 days advance written notice of any material change. A Waiver of Subrogation in
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26-067 Low Voltage and Communication Installation Services
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favor of the County shall be endorsed on each of the policies. The required insurance shall be
primary insurance with respect to any other insurance or self-insurance programs maintained by
the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required
endorsements shall be provided to the County prior to the commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies and coverages
of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not
less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by
the Contract. Coverage to be written on a claims-made basis.
BONDS: Performance Bond - A 100% Performance and Payment Bond in favor of the Owner.
The Security Co. representing Contractor must be authorized to do business in the State of
Missouri and be approved by Owner. Performance and Payment bond will be required if project
is $50,000.00 or greater.
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles
County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every such
business entity shall sign an affidavit affirming that it does not knowingly employ any person who is an
unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business entity
that participates in such program shall have an affirmative defense that such business entity has not
violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced affidavit
on an annual basis. A copy of the affidavit in included in this bid request. Vendors may choose to send
the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Proposal Response from (please complete)
26-067 Low Voltage and Communication Installation Services
Page 5 of 35 _________________________________________
Name of Company or Individual

Acceptable enrollment and participation documentation consists of a valid copy of the
signature page of the E-Verify Memorandum of Understanding, completed and signed by the
Contractor, and the Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
OPEN RECORDS
Any and all information contained in or submitted with the bid becomes a public record subject to the
Missouri Sunshine Law when the bids are opened. If the bidder believes that any information contained
in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the bidder must
clearly identify what information the bidder believes is so protected and must also clearly identify the
legal basis therefor.
VETERAN FRIENDLY EMPLOYMENT POLICY
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a copy of
such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission
Proposal Response from (please complete)
26-067 Low Voltage and Communication Installation Services
Page 6 of 35 _________________________________________
Name of Company or Individual

LOW VOLTAGE AND COMMUNICATION INSTALLATION SERVICES
St. Charles County Government is seeking bids for the installation and materials of various types of low
voltage and communications systems for the Information Systems and Facilities Management
Departments of St. Charles County Government on an as needed basis. There is no guarantee on the
amount of work awarded under this contract. Establishment of this contract allows the Information
Systems and Facilities Management Departments to be better prepared to meet the low voltage needs
of the County in a timely fashion. This Bid is for labor, material, lift costs, and Cat 6a cable, fiber optic
cabling, patch panels, racks, and other materials needed to provide in building wire plant services. Field
wire plant services such as easement location, conduit, cable pulling, and break diagnosis/repair may
also be performed. The Contractor must itemize labor rates and material, material mark-up rates such
that install of the various low voltage and communications systems can be performed on a time and
material cost basis when authorized by the County. Installation of cable may be required at any St.
Charles County Government facility located in St. Charles County. Requested bid price is for both
journeyman and apprentice hourly rates. While price will be a driving factor, experience and
qualifications will also be considered. This will be evaluated on the Contractor knowledge and breadth
of experience with the desired installation material, approach to problem solving, and ability to meet
response times of 1 and 4 hours as outlined in this document.
GENERAL CONDITIONS
The Contractor must possess all proper current state and local licenses to perform low voltage and
communications work.
The Contractor shall comply with all Federal and State Employment / Labor regulations in-cluding
those from the U.S. Occupational Safety and Health Administration (OSHA).
The Contractor shall comply with 292.675 RSMo, which requires any awarded Contractor and its
subcontractor(s) to provide a ten-hour Occupational Safety and Health Administration (OSHA)
Construction Safety Program (or a similar program approved by the Missouri Department of Labor
and Industrial Relations as a qualified substitute) for their on-site employees.
The Contractor must directly employ all personnel that are utilized by the Contractor to install low
voltage and communication systems. With advance notice and under special circumstances, the
Contractor will be allowed to apply for a variance to this self-performance requirement.
The Contractor must warrant installs for a minimum period of 12-months. The Contractor's
workmanship and material warranty must be provided in addition to any applicable manufacturers'
warranties.
The Contractor shall provide current aerial lift certifications for operator when an aerial lift is needed
to perform work.
The County reserves the right to utilize various Contractors to install low voltage and
communications systems required to serve the best interest of the County. For example, a
Contractor that is an authorized installer for Motorola radio equipment.
The Contractor shall be able to install cabling in drywall partitions, office spaces, systems furniture,
communications or MDF rooms and an operational data center.
The Contractor shall be able to install cabling and materials in dense wall environments, such as
Proposal Response from (please complete)
26-067 Low Voltage and Communication Installation Services
Page 7 of 35 _________________________________________
Name of Company or Individual

cinder block and concrete walls, as are often found in secured facilities such as the Department of
Corrections or Juvenile Detention Center.
The Contractor shall supply all labor, tools and material as required for the execution of the
contract.
The County buildings currently have cable tray and J hooks throughout the building. Addition of
cable tray and/or J hooks may be required to properly support cable runs and must be included in
the price as applicable.
The Contractor must perform certification testing on all data cables and issue a printed report to the
primary contact. The contractor shall own a certification tester that is accurately calibrated.
Standard County hours of operation are 7:30 a.m. until 4:30 p.m. Monday through Friday except
holidays.
Contractor employees will be required to pass a criminal background check to obtain authorization
to work at any County facility. The background screening processing time will not begin until after
all documentation is received and deemed complete by the execution of this contract. Background
screenings shall take place within 45 days of contract execution, so contractors may allow enough
time to ensure they receive approval and badge access to their requested location(s) prior to the
start of any requested work.
SERVICE LEVELS
Contractor will strive for timely and quick turnaround for all requests including site walkthrough,
quote request and new installation.
Site walkthroughs and subsequent quote requests should be scheduled and fulfilled in 7-10 days
from the date of request.
Contractor shall provide timely and quick turnaround for all break/fix incidents including diagnosis
and repair.
1. Response times for Critical Incidents- Contractor shall respond onsite and resolve County
requests for Critical incidents within 1 hour.
2. Response times for Normal Incidents- Contract shall respond onsite and resolve County
requests for Normal Incidents within 4 hours.
Contractor should be able to provide County with monthly reporting on response times and number
of incidents resolved within Service Levels at County's request.
Contractor is responsible for cost or repair of all damage caused to County premises and
equipment during installation by the Contractor. The Contractor shall recognize any County claim
within 3 days.
The County reserves the right to rotate subsequent work to additional vendors if the Contractor
cannot meet the obligations of Service Level Commitment on an ongoing basis as outlined in this
section.
Proposal Response from (please complete)
26-067 Low Voltage and Communication Installation Services
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SCOPE OF WORK
The following will be on an as-needed basis. There is no guarantee for quantity of work
Design and deliver all in building and field wire plant services- including ethernet
cabling, fiber cabling, fiber location, break fix diagnosis, and conduit placement or
repair.
Provide, install, terminate, and certify Category 6a ethernet cables in various buildings
and location throughout the County.
Provide, install, terminate, and certify fiber optic cabling throughout the County.
Provide wiring runs, install and mount all wireless access points to ceilings and other
elevated areas.
Provide, install, and terminate ethernet cable for surveillance camera systems. County
to provide cameras, Contractor to install camera and provide wiring run no more than
300 feet from nearest switch.
Wire and install access control and operational technology systems such as card
readers, control panels, elevators/fire alarms, HVAC controllers or other building
management-based controls as needed.
Contractor shall be able to install and terminate to ethernet and fiber patch panels or
occasionally terminate cables on IDC 66 and 110 blocks.
Installation of audio video cabling and components, with the ability to install an in-house
design or recommend an improved alternative design where needed.
Install County provided HDMI cables and TV monitors. Contractor to provide Legrand
Wiremold EFSB4 box for all new TV installs
Contractor will be contacted per job, given a scope of work and asked to provide an estimate.
Installation of cable may be required at any of the St Charles County Government facilities located
throughout St. Charles County and is expected the contractor will provide their own transportation.
See below for a list of County service locations. The County reserves the right to add additional
buildings in which quoted costs would apply.
Installation of all cabling must comply with all local codes and standards and be properly
supported throughout run. Some cable tray and J hooks are already in place, additional ones may
need to be added by Contractor.
The Contractor shall be responsible for providing their own tools, equipment, lifts, and ladders.
County ladders and equipment are not to be used by outside contractors.
The Contractor shall be responsible for properly sleeving and sealing all fire wall penetrations.
This also includes and penetrations between floors. Local codes will apply to all cable runs.
The bidder must follow the data cabling specifications set forth by the County. See below for a list
of proposed components and their acceptable manufacturer and part numbers.
All wire runs shall be labeled with a printed wire wrap type of label, no sharpie labeling. Label of
wiring shall comply with current ANSI/TIA-606-B standards.
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All wall plates shall be labeled with corresponding end using a printed label, no sharpie labeling.
Label of wall plate shall comply with current ANSI/TIA-606-B standards. Wire run and wall plate
shall both be labeled. Contractor shall be responsible for providing their own labeler. Labels shall
be 12" in height with a legible printed font. Handwritten labels are not acceptable.
The County will inspect all work prior to acceptance and payment.
The Contractor shall be solely responsible for discarding of trash and debris associated with any
work performed. All trash shall be removed from site by contractor.
The County may elect to provide certain part and equipment for a project. This may include TV
wall mounts and HDMI cables. Contractor will be informed if County is providing parts at time of
estimate request.
Documentation of certification report shall be provided prior to payment. Cable certification shall
conform to ANSI/TIA/EIA-568-B.1 standard. Certification report shall show all cables passing.
Certification report shall include the following:
Date and time
tester model
cable ID
cable type
cable length
wire map
Propagation Delay
Delay Skew
Insertion loss (IL)
Return Loss (RL)
Near-End Crosstalk (NEXT)
Power Sum NEXT (PSNEXT)
Equal-Level Far-End Crosstalk (ELFEXT)
Power Sum ELFEXT (PLELFEXT)
Attenuation-to-Crosstalk (ACR)
Power sum ACR (PSACR)
DC Loop Resistance
The Contractor shall have experience in IP and Analog surveillance cameras. This can include but
not be limited to new installs, relocations, and troubleshooting.
The Contractor shall have experience in access controls. This includes but is not limited to badge
readers, door holders and strikes, and access control panels.
The Contractor shall have experience and knowledge of recommended best practices and
limitations of devices requiring Power Over Ethernet.
Proposal Response from (please complete)
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