Bid Solicitation: S-25700-00015444
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Responses Due in 9 Days, 21 Hours, 1 Minutes
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Header Information
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Bid Number:
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S-25700-00015444
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Description:
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Lodging and Meeting Space for DECP DRE School 2026
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Bid Opening Date:
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12/05/2025 01:00:00 PM
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Purchaser:
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Brittany Skelton
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Organization:
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Department of State Police
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Department:
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25704 - Police Services
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Location:
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DRE - HW DRE/II D
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Fiscal Year:
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27
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Type Code:
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RQ - Request for Quote
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
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11/25/2025 01:00:00 PM
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Info Contact:
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Brittany Skelton, Brittany.skelton@osp.oregon.gov, 971-372-0895
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Bid Type:
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OPEN
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Informal Bid Flag:
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Yes
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Purchase Method:
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Open Market
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Pre Bid Conference:
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Bulletin Desc:
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Ship-to Address:
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HQ DRE/II D
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (503) 378-3720
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Bill-to Address:
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HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720
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Print Format:
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Required Quote Attachments
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Discipline Type:
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Personal Services
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Procurement Method:
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Intermediate Procurement
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Questions:
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Question #
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Print Sequence
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Required
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Question
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Response
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1
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1.0
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Yes
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Agency will select the offeror whose quote will best serve the interests of the Agency in accordance with ORS 279B.070. Answer "Yes" to acknowledge.
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2
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2.0
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Yes
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Agency will take into account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110.
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3
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3.0
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Yes
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Agency reserves the right to request additional information or an on-site walkthrough prior to award decision. Offeror agrees to provide additional information requested and/or schedule a walkthrough within 3 days of request. Answer "Yes" to acknowledge.
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4
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4.0
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Yes
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Agency's ability to award contract is subject to review and signature of venue's terms and conditions. Agency may require additional terms and conditions to be included in the contract. Answer "Yes" to acknowledge.
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5
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5.0
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Yes
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If Agency and selected Offeror is unable to negotiate mutually acceptable terms and conditions within a reasonable time period, Agency may stop negotiations and proceed with the second best Offeror, and so on. Answer 'Yes' to acknowledge.
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6
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6.0
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Yes
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Is your venue (lodging and class space) available Apr 22 to May 1, 2026? If not, please provide alternate available dates to host this training.
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7
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7.0
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Yes
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What is your cancellation and/or attrition policy?
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8
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8.0
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Yes
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Please include any additional information you would like considered. Brochures, floor plans, etc may be included as attachments.
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9
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9.0
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Yes
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Due to possible restrictions to federal funding, Agency requests NET 30 terms, with no required deposits. If a deposit is required, specify how much is required as a deposit, and when it's due.
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Item # 1:
(
971
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65
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Event: 2025 Oregon DECP DRE School.
Desired dates: April 22 to May 1, 2025.
Desired location: Central Oregon as attendees will be traveling from across the State.
Venue/Event Requirements: Daily meeting space in classroom format for up to 30 attendees, basic A/V projector/mic's/speaker podium. Lodging for 30 persons with kitchenette, not to exceed federal per diem rates. Sufficient on-site parking. Enter prices below; you may also attach your own quote or additional details.
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NIGP Code:
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971-65
Room Rental or Lease for Conferences, Seminars, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
971
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30
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Lodging for up to 30 persons (135 room nights), please describe or attach details regarding room accommodations and amenities included. Enter average per person rate. Double occupancy with shared kitchenette is ok. Not to exceed GSA per diem rate.
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NIGP Code:
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971-30
Hotel and Motel Accommodations, Including Lodges, Resorts, Bed/Breakfast Inns, etc., Rental or Lease
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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135.0
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NIGHT - Night
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Manufacturer:
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Packaging:
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Item # 3:
(
971
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65
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Classroom rental, up to 30 attendees (10 days)
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NIGP Code:
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971-65
Room Rental or Lease for Conferences, Seminars, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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10.0
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DAY - Day
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Manufacturer:
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Packaging:
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Item # 4:
(
971
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65
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Enter estimate of any taxes or other applicable fees not included above, as a lump sum. Describe or attach details of these fees.
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NIGP Code:
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971-65
Room Rental or Lease for Conferences, Seminars, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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OREGON_OREGON_AWS_PROD_BUYSPEED_2_bso
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