26-092 Lodge at Quail Ridge Park - replace windows & sliding doors

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-092
LODGE AT QUAIL RIDGE PARK - REPLACE WINDOWS AND SLIDING DOORS
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Replacement Windows and Sliding Doors for the Lodge
at Quail Ridge Park. The county reserves the right to terminate the contract for any violation, by
the successful bidder, of any term or condition of the contract by giving thirty (30) days written notice
stating the reasons therefore and giving the party time to remedy any deficiencies. All bid prices
submitted must be guaranteed for ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "26-092 Replacement Windows and Sliding Doors for the Lodge at Quail
Ridge Park" with the date and time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue
ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 07/31/2026 at 10:45 AM, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via E- mail to:
Lenore Moore
St. Charles County Government Finance
201 North Second St
St. Charles, Missouri 63301
lmoore@sccmo.org
For questions or inquiries concerning the specifications please contact:
Kevin Eastman
Asst. Superintendent of Parks
St. Charles County Government
201 N. Second Street
St. Charles, Missouri 63301
Phone: (636) 949-7535 ext.7633
keastman@sccmo.org
Site visits are recommended. Please contact Park Supervisor Mike King to schedule an
appointment. 636-949-7535 ext 3372
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 03:00 PM on 07/27/26. Any question received
after this deadline may not be answered.
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 2 of 34
Parks Department Name of Company or individual

Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx . Check this website frequently for updates and any
addendum that are issued.
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 3 of 34
Parks Department Name of Company or individual

Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the date of
the notice of award.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version. Therefore,
respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on the
electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 4 of 34
Parks Department Name of Company or individual

Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using, in any form or medium, the
names of St. Charles County or any other public agency of St. Charles County Government for
public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
Award will be made to the low responsive, responsible bidder, or to the offeror whose
proposal is most advantageous to the County, price and other factors considered including
geographic location. When payments are to be made to the County, award will be made to
the most advantageous offer.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in
the bid states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
Prevailing Wage
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined by
the Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 to
290.340, RSMo. For those projects with a total cost greater than $75,000.00, a schedule of
such prevailing hourly rate of wages as determined by the Department of Labor and Industrial
Relations of Missouri, pursuant to said statutory provisions and made a part of this
Contract. Annual Wage Order #33 as amended 05/28/2026 shall be in effect for this project
the provisions of sections 290.210 to 290.340 shall not apply to the construction of public
works for which either the engineer's estimate or the bid accepted by the County for the total
project is in the amount of $75,000.00 or less. For any awarded bid in the amount of
$75,000.00 or less that becomes subject to a contract amendment that increases the total
project cost in excess of $75,000.00, the provisions of 290.210 to 290.340 shall apply only to
that portion of the project that is in excess of $75,000.00.
The Contractor must comply with all provisions of the Prevailing Wage Law under Annual
Wage Order #33 as amended 05/28/2026 for this project. The contractor will forfeit a penalty
to the County of $100 per day (or portion of a day) if a worker is paid less than the prevailing
rate for any work done under the contract by the contractor or by any subcontractor (see
section290.250, RSMo). Certified payroll shall be submitted with request for payment.
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 5 of 34
Parks Department Name of Company or individual

BONDS:
The following Bond types are required:
Performance Bond- A 100% Performance and Payment Bond in favor of the Owner. The
Security Co. representing Contractor must be authorized to do business in the State of
Missouri and be approved by Owner.
Bid Bond- A 5% deposit of the bid total, presented in the form of a cashier's check, Certified
check, or bid bond, made payable to St. Charles County.
INSURANCE
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes
of the State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no
less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the following
minimum amounts of automobile, general liability, and property damage insurance coverage
during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least
$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable
alternative. Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an
additional insured including the following language: Nothing in this endorsement shall serve to
operate as a waiver of the County's Sovereign Immunity or broaden the liability of the County
beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri. Vendor
shall provide for 30 days advance written notice of any material change. A Waiver of
Subrogation in favor of the County shall be endorsed on each of the policies. The required
insurance shall be primary insurance with respect to any other insurance or self-insurance
programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the
required endorsements shall be provided to the County prior to the commencement of any
work.
It shall be the contractor's responsibility to keep the respective insurance policies and
coverages of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not
less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by
the Contract. Coverage to be written on a claims-made basis.
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 6 of 34
Parks Department Name of Company or individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every
such business entity shall sign an affidavit affirming that it does not knowingly employ any person
who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-
Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of
Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 7 of 34
Parks Department Name of Company or individual

Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to the
Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law,
the bidder must clearly identify what information the bidder believes is so protected and must also
clearly identify the legal basis therefore.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
Bid Specification
The St. Charles County Parks Department is soliciting bids for the purchase/replacement and
installation of New Windows and Sliding Doors for the Lodge at Quail Ridge Park.
Quail Ridge Lodge is located at:
Quail Ridge Park
560 Interstate Dr
Wentzville, Mo 63385
These Bid Specs are based on Pella Reserve brand windows and doors. Unless otherwise
specified, any manufacturers' names, trade names, brand names, information and/or catalog
numbers listed in this specification are descriptive, not restrictive. The bidder may offer any
product that meets or exceeds the applicable specifications. The bidder must demonstrate
comparability, by including appropriate catalog materials, literature, specifications, test data, etc.
The County shall determine in its sole discretion whether a product is acceptable as an
equivalent.
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 8 of 34
Parks Department Name of Company or individual

Bidders are required to provide a list of references for similar projects completed within the last
five (5) years. A detailed timeline is required for completion of the project once the notice to
proceed has been issued. Bids shall include all applicable warranty information and contact
information for the contractor's on-site supervisor
The completed project must meet the following specifications:
General Conditions for Execution of Contract
The Contractor shall supply all labor and material as required for the execution of the
contract.
The Contractor shall comply with all Federal and State Employment / Labor regulations
including those from the U.S. "Occupational Safety and Health Administration".
The Contractor shall provide all applicable Insurance Certificates to the County upon the
award of the bid.
The Contractor shall specifically claim any exclusions or deviations from the bid
specifications. The Contractor shall submit any such exclusions or deviations with their
proposal.
The Contractor is responsible for obtaining all installation permits for the project as
required. The Contractor shall include the cost of all permit fees in their proposal
submitted to the County.
The Contractor shall complete the project within 120 days after the contract has been
awarded by the County.
Bid Specifications Cont.
ALL WORK will be required to be done around Lodge Rentals
The winning bidder will need to work directly with the park supervisor on site to schedule work around
rentals.
ANY WORK will need to be finished by the end of the day before the day of rental.
Daily clean-up of all construction materials and debris. Jobsite will be left in a broom clean condition.
No tools or materials can be left on site.
The building must be secured daily and cannot be left with any open voids and the end of each day.
There are currently 8 sliding doors, we want to replace the center two and replace the remaining six
with fixed frame windows.
Protection of buildings and property with any materials needed.
The provided window and door measurements are approximate. It is the contractor's responsibility to
verify all measurements.
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 9 of 34
Parks Department Name of Company or individual

Item
Number Specific Feature Descriptions Quantity
1 Pella(R) Reserve, Traditional, Awning, Vent, 59.75 x 29.75, Custom
2
Traditional, 59.7529.75 Vent Awning
Frame Size: 59 34 x 29 34
General Information: Standard, Clad, Pine, 5", 3 11/16
Exterior Color/Finish: Painted (Hunter Green or Dark Green), Standard
Enduraclad, Custom
Interior Color/Finish: Natural Stain Interior
Sash/Panel: Putty Glaze, Ogee, Standard
Glass: Industrial Dual Low-E Advanced Low-E Insulating Glass Argon
Non-High Altitude
Hardware Options: Fold-Away Crank, Oil Rubbed Bronze, No Limited
Opening Hardware, No Integrated Sensor, Sill
Screen: Full Screen, Brown, InView(TM)
Performance Information: U-Factor 0.29, SHGC 0.27, VLT 0.51, CPD
PEL-N-30-14551-00001, Egress Not Applicable
Grille: No Grille
Wrapping Information: Foldout Fins, Factory Applied, No Exterior Trim,
4 9/16", 5 7/8", Standard Four-Sided Jamb Extension, Factory Applied,
Pella Recommended Clearance, Perimeter Length = 179"
2 Pella(R) Reserve, Traditional, Direct Set, Fixed Frame, 71.75 x 59.75,
Custom 7
Traditional, 71.7559.75 Fixed Frame Direct Set
Frame Size: 71 34 x 59 3/4
General Information: Interior Glazed, Factory Assembled, Standard,
Clad, Pine, 5", 3 11/16"
Exterior Color/Finish: Painted (Hunter Green or Dark Green), Standard
Enduraclad, Custom
Interior Color/Finish: Natural Stain Interior
Glass: Insulated Dual Tempered Low-E Advanced Low-E Insulating
Glass Argon Non-High Altitude
Performance Information: U-Factor 0.28, SHGC 0.32, VLT 0.60, CPD
PEL-N-18-03580-00001, Performance Class CW, PG 60, Calculated
Positive DP Rating 60, Calculated Negative DP Rating 60, Year Rated
08/11
Grille: No Grille
Wrapping Information: Foldout Fins, Factory Applied, No Exterior Trim,
4 9/16", 5 7/8", Standard Four-Sided Jamb Extension, Factory Applied,
Pella Recommended Clearance, Perimeter Length = 263"
26-092 Replacement Windows and Sliding Doors for the Proposal Response from (please complete)
Lodge at Quail Ridge Park
Page 10 of 34
Parks Department Name of Company or individual