26-091 Lodge at Quail Ridge Park - Deck Replacement

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-91
For
Replacement Deck for the Lodge at Quail Ridge Park
St. Charles County Government
St. Charles, MO
St. Charles County is seeking bids for a Replacement Deck for the Lodge at Quail Ridge Park.
The county reserves the right to terminate the contract for any violation, by the successful bidder, of
any term or condition of the contract by giving thirty (30) days written notice stating the reasons
therefore and giving the party time to remedy any deficiencies. All bid prices submitted must be
guaranteed for ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "26-091 Replacement Deck for the Lodge at Quail Ridge Park" with the date
and time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue
ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 07/31/2026 at 10:30 AM , in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via E- mail
(preferred), mail or fax to:
Lenore Moore
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
lmoore@sccmo.org
For questions or inquiries concerning the specifications please contact:
Kevin Eastman
Asst. Superintendent of Parks
St. Charles County Government
201 N. Second Street
St. Charles, Missouri 63301
Phone: (636) 949-7535 ext.7633
keastman@sccmo.org
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Site visits are recommended. Please contact Park Supervisor Mike King to schedule an
appointment. 636-949-7535 ext 3372
Quail Ridge Park Maintenance Building
560 Interstate Dr
Wentzville, Mo 63385
Klondike Shower House is located at: Klondike Park
4600 Hwy. 94 South
Augusta, MO. 63332
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 03:00 PM on 07/24/2026. Any question received
after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx . Check this website frequently for updates and any
addendum that are issued.
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Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the date of
the notice of award.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version. Therefore,
respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on the
electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
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Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using, in any form or medium, the
names of St. Charles County or any other public agency of St. Charles County Government for
public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
Award will be made to the low responsive, responsible bidder, or to the offeror whose
proposal is most advantageous to the County, price and other factors considered including
geographic location. When payments are to be made to the County, award will be made to
the most advantageous offer.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in
the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
Prevailing Wage
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined by
the Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 to
290.340, RSMo. For those projects with a total cost greater than $75,000.00, a schedule of
such prevailing hourly rate of wages as determined by the Department of Labor and Industrial
Relations of Missouri, pursuant to said statutory provisions and made a part of this Contract.
Annual Wage Order #33 as amended 05/28/2026 shall be in effect for this project the
provisions of sections 290.210 to 290.340 shall not apply to the construction of public works
for which either the engineer's estimate or the bid accepted by the County for the total project
is in the amount of $75,000.00 or less. For any awarded bid in the amount of $75,000.00 or
less that becomes subject to a contract amendment that increases the total project cost in
excess of $75,000.00, the provisions of 290.210 to 290.340 shall apply only to that portion of
the project that is in excess of $75,000.00.
The Contractor must comply with all provisions of the Prevailing Wage Law under Annual
Wage Order #33 as amended 05/28/2026 for this project. The contractor will forfeit a penalty
to the County of $100 per day (or portion of a day) if a worker is paid less than the prevailing
rate for any work done under the contract by the contractor or by any subcontractor (see
section290.250, RSMo). Certified payroll shall be submitted with request for payment.
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BONDS: The following Bond types are required:
Performance Bond- A 100% Performance and Payment Bond in favor of the Owner. The
Security Co. representing Contractor must be authorized to do business in the State of
Missouri and be approved by Owner.
Bid Bond- A 5% deposit of the bid total, presented in the form of a cashier's check, Certified
check, or bid bond, made payable to St. Charles County.
INSURANCE
The Contractor shall maintain the following minimum amounts of insurance coverage during the life
of the contract:
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes of the
State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no less than $1.0
million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the following minimum
amounts of automobile, general liability, and property damage insurance coverage during the life of the
contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for automobile
and general liability coverage; and property damage coverage of at least $1,000,000. A Combined
Single Limit Policy in the amount of $3,000,000 is an acceptable alternative. Automobile coverage must
include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an additional
insured including the following language: Nothing in this endorsement shall serve to operate as a waiver of
the County's Sovereign Immunity or broaden the liability of the County beyond the provisions of Sections
537.600 to 537.610 of the Revised Statutes of Missouri. Vendor shall provide for 30 days advance written
notice of any material change. A Waiver of Subrogation in favor of the County shall be endorsed on each
of the policies. The required insurance shall be primary insurance with respect to any other insurance or
self-insurance programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required
endorsements shall be provided to the County prior to the commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies and coverages of
any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not less than
1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by the Contract.
Coverage to be written on a claims-made basis.
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Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every
such business entity shall sign an affidavit affirming that it does not knowingly employ any person
who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-
Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of
Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to the
Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law,
the bidder must clearly identify what information the bidder believes is so protected and must also
clearly identify the legal basis therefore.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
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Bid Specification
The St. Charles County Parks Department is soliciting bids for the purchase/replacement and
installation of New Deck for the Lodge at Quail Ridge Park.
Quail Ridge Lodge is located at:
Quail Ridge Park
560 Interstate Dr
Wentzville, Mo 63385
These Bid Specs are based on Veka Deck materials. Unless otherwise specified, any
manufacturers' names, trade names, brand names, information and/or catalog numbers listed in
this specification are descriptive, not restrictive. The bidder may offer any product that meets or
exceeds the applicable specifications. The bidder must demonstrate comparability, by including
appropriate catalog materials, literature, specifications, test data, etc. The County shall
determine in its sole discretion whether a product is acceptable as an equivalent.
Bidders are required to provide a list of references for similar projects completed within the last
five (5) years. A detailed timeline is required for completion of the project once the notice to
proceed has been issued. Bids shall include all applicable warranty information and contact
information for the contractor's on-site supervisor
The completed project must meet the following specifications:
General Conditions for Execution of Contract
The Contractor shall supply all labor and material as required for the execution of the
contract.
The Contractor shall comply with all Federal and State Employment / Labor regulations including
those from the U.S. "Occupational Safety and Health Administration".
The Contractor shall provide all applicable Insurance Certificates to the County upon the award
of the bid.
The Contractor shall specifically claim any exclusions or deviations from the bid specifications.
The Contractor shall submit any such exclusions or deviations with their proposal.
The Contractor is responsible for obtaining all installation permits for the project as required. The
Contractor shall include the cost of all permit fees in their proposal submitted to the County.
The Contractor shall complete the project within 120 days after the contract has been awarded
by the County.
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Bid Specifications Cont.
ALL WORK will be required to be done start to finish during the month of February 2027 when the
lodge is shut down for the month for its annual cleaning. During this time there will be no reservations
at the lodge.
Remove and dispose of all existing deck platform, sub structure, concrete piers/footings, stairs, and
railings.
New sub-structure, all #1 pressure treated lumber, 6"x6" posts on galvanized post stands bolted to 12"
diameter bell bottom piers, 30" min. depth. Lay down Veka Deck Pro planks parallel - color TBD to
home and secure with concealed fasteners. Ice and water shield and blocking-all standard.
New header board attached directly to building
Vinyl railing system w/aluminum balusters - color TBD
Veka stairs with enclosed risers 4.5' width
9' 3" concrete landing pad at bottom of stair case
Colored fascia board to match deck
Daily clean-up of all construction materials and debris. Jobsite will be left in a broom clean condition.
The building must be secured daily and cannot be left with any open voids and the end of each day.
Protection of building and property with any needed materials.
It is the contractor's responsibility to get all measurements.
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