26-090 Lodge at Quail Ridge & Shower House at Klondike Park-Roof Replacement

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-090
For
Remove and Replace Metal Roof at Quail Ridge Lodge and Klondike Shower House
ST. CHARLES COUNTY GOVERNMENT - PARKS DEPT.
ST. CHARLES, MISSOURI
St. Charles County is seeking bids to Remove and Replace Metal Roof at Quail Ridge Lodge
and Klondike Shower House. St. Charles County reserves the right to accept and/or reject any
or all bids. All bid prices submitted must be guaranteed for ninety (90) days.

BID INSTRUCTIONS
One [1] original and one [1] signed copy of the bid must be received in a sealed envelope plainly
marked "Remove and Replace Metal Roof at Quail Ridge Lodge and Klondike Shower House"
with the date and time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue
ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 07/31/2026 AT 10:00 Am in the 1st Floor Room 116 of the St. Charles
County Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any or all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this IFB must be submitted in writing to:
Lenore Moore, Purchasing Coordinator
St. Charles County Government
Finance Department
201 North Second Street
St. Charles, Missouri 63301
lmoore@sccmo.org
Any questions or clarifications regarding the equipment listed must go through:
Kevin Eastman
Assistant Superintendent of Parks
St. Charles County Government
Parks Department
201 N. Second
St. Charles, MO. 63301
keastman@sccmo.org
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26-090 Remove and Replace Metal Roof at Proposal Response from (please complete)
Quail Ridge Shop Lodge and Klondike
Shower House
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Name of Company or individual

Site visits are recommended. Please contact Kevin Eastman to schedule an appointment:
Quail Ridge Park Maintenance Building
560 Interstate Dr
Wentzville, Mo 63385
Klondike Shower House is located at:
Klondike Park
4600 Hwy. 94 South
Augusta, MO. 63332
* The bid number and title shall be referenced on all correspondence.
* All questions must be received no later than 3:00 PM on 07/24/26
* Any questions received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
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Quail Ridge Shop Lodge and Klondike
Shower House
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TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the date
of the notice of award.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information contained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
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Quail Ridge Shop Lodge and Klondike
Shower House
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The County will make its award to the lowest responsive, responsible bidder unless additional
criteria is established herein. When payments are to be made to the County, the County will
award based on payments unless these documents establish additional criteria. As used for this
award, "responsive" shall mean a bid that conforms in all respects with the terms and conditions of
the County's requirements. As used for this award, "responsible" shall mean that the bidder has
the capability in all respects to perform fully the contract requirements, and the integrity and
reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder qualifies
his bid by specific limitations. The bid can be on an "all or none" basis if wording in the bid so
states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in the
unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING WAGE HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for wages
for each craft or type of workmen required to execute the Contract as determined by the
Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 to
290.340, RSMo. For those projects with a total cost of more than $75,000.00, a schedule of such
prevailing hourly rate of wages as determined by the Department of Labor and Industrial Relations
of Missouri, pursuant to said statutory provisions and made a part of this Contract, Annual Wage
Order #33, as of May 28, 2026.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to the
construction of public works for which either the engineer's estimate of the bid accepted by the
County for the total project is in the amount of $75,000.00 or less. For any awarded bid in the
amount of $75,000.00 or less that becomes subject to a contract amendment that increases the
total project cost in excess of $75,000.00, the provisions of 290.210 to 290.340 shall apply only to
that portion of the project that is in excess of $75,000.00.
BONDS:
Bid Bond - A 5% deposit of the bid total, presented in the form of a cashier's check, Certified
check, or bid bond, made payable to St. Charles County.
Performance Bond - A 100% Performance and Payment Bond in favor of the Owner. The Security
Co. representing Contractor must be authorized to do business in the State of Missouri and be
approved by Owner. Performance and Payment bond will be required if project is $50,000.00 or
greater.
______________________________________________________________________________
26-090 Remove and Replace Metal Roof at Proposal Response from (please complete)
Quail Ridge Shop Lodge and Klondike
Shower House
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Name of Company or individual

INSURANCE
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes
of the State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no
less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the
following minimum amounts of automobile, general liability, and property damage insurance
coverage during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least
$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable
alternative. Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an
additional insured including the following language: Nothing in this endorsement shall serve to
operate as a waiver of the County's Sovereign Immunity or broaden the liability of the County
beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri.
Vendor shall provide for 30 days advance written notice of any material change. A Waiver of
Subrogation in favor of the County shall be endorsed on each of the policies. The required
insurance shall be primary insurance with respect to any other insurance or self-insurance
programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the
required endorsements shall be provided to the County prior to the commencement of any
work.
It shall be the contractor's responsibility to keep the respective insurance policies and
coverages of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not
less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided
by the Contract. Coverage to be written on a claims-made basis.
Subcontractor's Coverage: It shall be the Contractor's responsibility to ensure that all
subcontractor's maintain the same coverage and limits as outlined herein
______________________________________________________________________________
26-090 Remove and Replace Metal Roof at Proposal Response from (please complete)
Quail Ridge Shop Lodge and Klondike
Shower House
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Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles
County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every
such business entity shall sign an affidavit affirming that it does not knowingly employ any person
who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
* Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
* Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the
E- Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of
Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
______________________________________________________________________________
26-090 Remove and Replace Metal Roof at Proposal Response from (please complete)
Quail Ridge Shop Lodge and Klondike
Shower House
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Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a copy
of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to
the Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law,
the bidder must clearly identify what information the bidder believes is so protected and must also
clearly identify the legal basis therefore.
______________________________________________________________________________
26-090 Remove and Replace Metal Roof at Proposal Response from (please complete)
Quail Ridge Shop Lodge and Klondike
Shower House
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Name of Company or individual

BID SPECIFICATIONS
Remove and Replace Metal Roof at Quail Ridge Lodge and Klondike Shower House
Quail Ridge Lodge is located at:
Quail Ridge Park
560 Interstate Dr
Wentzville, Mo 63385
Klondike Shower House is located at:
Klondike Park
4600 Hwy. 94 South
Augusta, MO. 63332
St. Charles County Parks reserves the right to reduce the scope of work to contain costs within the
approved budget or for other unspecified reasons.
Any and all necessary permits will be obtained by the contractor.
Unless otherwise specified, any manufactures' names, trade names, brand names, information
and/or catalog numbers listed in this specification are descriptive, not restrictive. The vender may
offer any product that meets or exceeds the applicable specifications. The Vender must demonstrate
comparability by including appropriate catalog materials, literature, specifications, test data, etc.
The County shall determine in its sole discretion whether a product is acceptable as an
equivalent.
Bidders are required to provide a list of references for similar projects completed within the last
five (5) years. A detailed timeline is required for completion of the project once the notice to
proceed has been issued. Bids shall include all applicable warranty information and contact
information for the contractor's on-site supervisor
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Quail Ridge Shop Lodge and Klondike
Shower House
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The completed project must meet the following specifications:
General Conditions for Execution of Contract
The Contractor shall supply all labor and material as required for the execution of the
contract.
The Contractor shall comply with all Federal and State Employment / Labor regulations
including those from the U.S. "Occupational Safety and Health Administration".
The Contractor shall provide all applicable Insurance Certificates to the County upon
the award of the bid.
The Contractor shall specifically claim any exclusions or deviations from the bid
specifications. The Contractor shall submit any such exclusions or deviations with their
proposal.
The Contractor is responsible for obtaining all installation permits for the project as
required. The Contractor shall include the cost of all permit fees in their proposal
submitted to the County.
The Contractor shall complete the project within 120 days after the contract has been
awarded by the County.
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26-090 Remove and Replace Metal Roof at Proposal Response from (please complete)
Quail Ridge Shop Lodge and Klondike
Shower House
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