Local Retail, Grocery, & Discount Stores
| Agency: | Plano Independent School District |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jul 24, 2023 |
| Due Date: | Mar 26, 2024 |
| Solicitation No: | 2021-066-S2 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
Attachment Preview
2021-066-S2
Local Retail, Grocery, & Discount Stores
Issue Date: 7/24/2023
Questions Deadline: 3/19/2024 04:00 PM (CT)
Response Deadline: 3/26/2024 04:00 PM (CT)
Contact Information
Contact: Kathy Schadt
Address: Plano Independent School District
6600 Alma Drive
Plano, TX 75023
Phone: 469 (752) 0284
Email: Kathy.schadt@pisd.edu
Page 1 of 7 pages
Deadline: 3/26/2024 04:00 PM (CT)
2021-066-S2
Event Information
Number:
2021-066-S2
Title:
Local Retail, Grocery, & Discount Stores
Type:
Request for Proposal
Issue Date:
7/24/2023
Question Deadline: 3/19/2024 04:00 PM (CT)
Response Deadline: 3/26/2024 04:00 PM (CT)
Notes:
VENDORS THAT WERE AWARDED ON RFP 2021-066 OR RFP 2021-006-S1
ARE NOT REQUIRED TO RESPOND TO THIS SUPPLEMENTAL PROPOSAL.
This supplemental RFP is to add additional vendors to the already awarded
list.
Plano Independent School District is accepting proposals for Local Retail, Discount
and Grocery Stores. This is a qualifying RFP only and goods will be purchased on
an "as needed" basis.
This RFP will not be a guarantee of purchase for any goods, but to establish a list of
Approved Vendors with Plano ISD.
EXPENDITURE:
The estimated expenditure for this district-wide contract is approximately $700,000
annually. This estimate should not be construed to be a guarantee of either minimum
or maximum since usage is dependent upon actual needs of the campuses and
departments.
TERM:
The term of this proposal shall be for one (1) year with (7) successive (1) year auto-
renewals, based on the long-range needs of the District and and mutual consent of
both parties not to exceed eight (8) years total.
Plano ISD has the option to extend this RFP at the end of the performance period for
up to 120 days if determined to be in the best interest of the district to ensure
availability of products. Plano ISD will issue subsequent RFPs as needed.
Initial Contract Period: March 2022 - March 2023;
Contract YR2 (Option): March 2023 -March 2024;
Contract YR3 (Option): March 2024 - March 2025;
Contract YR4 (Option): March 2025 - March 2026;
Contract YR5 (Option): March 2026 - March 2027;
Contract YR6 (Option): March 2027 - March 2028;
Contract YR7 (Option): March 2028 - March 2029;
Contract YR8 (Option): March 2029 - March 2030
Page 2 of 7 pages
Bid Contact Information
Workgroup Plano ISD
Deadline: 3/26/2024 04:00 PM (CT)
2021-066-S2
Contact Name Kathy Schadt, Buyer
Plano Independent School District
Address 6600 Alma Drive
Plano, TX 75023 USA
Department Purchasing
Contact Phone (469) 752 x0284
Contact Email kathy.schadt@pisd.edu
Billing Information
Address: 2700 West 15th St.
Attn: Accounts Payable Dept.
Plano, TX 75075
Email: invoice@pisd.edu
Bid Attachments
Plano_ISD_Standard_Terms_and_Conditions_45.pdf
Plano ISD Standard Terms and Conditions
RFP_2021-066_Local_Retail_Discount_&_Grocery_Stores_Specification_Fillable.pdf
Fillable Form
RFP_2021-
066_Local_Retail_Discount_&_Grocery_Stores_Specification_Non_Fillable.pdf
Non-Fillable Form
Download
Download
Download
Bid Attributes
1 Submission document is in the download tab
The only requirement for this bid submittal for Local, Retail and Grocery stores is to download the document in the
attachment tab, fill it out, upload the document in the response attachments tab, and submit. Two versions of the
same document can be found in the attachments tab. It is your preference to fill out either the PDF or Word version,
but we don't need both.
Submit your bid by the deadline of 4 PM (Central Time) on Tuesday, March 26, 2024.
Submit any questions by 4:00 pm (Central Time) on March 19, 2024.
Page 3 of 7 pages
Deadline: 3/26/2024 04:00 PM (CT)
2021-066-S2
2 **OPTIONAL: Agreement to the following EDGAR terms will allow Plano ISD to spend Federal Funds at
your store.
The Education Department General Administrative Regulations (EDGAR) are federal regulations for administering
discretionary and formula grants awarded by the U.S. Department of Education (DOE). The Plano ISD Facility
Services department has determined that federal funds may be used to purchase from local retail, grocery, and
discount stores, so if you agree to the following EDGAR terms this gives us the ability to make purchases from your
company with federal funds.
3 EDGAR Compliance (A) Contracts
(A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation
adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations
Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in
instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as
appropriate. Pursuant to APPENDIX II TO PART 200-CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY
CONTRACTS UNDER FEDERAL AWARDS (A) above, when federal funds are expended by Plano ISD, Plano ISD
reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the
event of breach of contract by either party. Does vendor agree?
Yes No
(Optional: Check only one)
4 EDGAR Compliance (B) Termination
(B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal
entity including the manner by which it will be effected and the basis for settlement. Pursuant to APPENDIX II TO
PART 200-CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (B)
above, when federal funds are expended by Plano ISD, Plano ISD reserves the right to terminate any agreement in
excess of $10,000 resulting from this procurement process for cause after giving the vendor an appropriate
opportunity and up to thirty (30) days, to remedy the casual breach of terms and conditions. The vendor would be
compensated for work performed and goods procured as of the termination date if for convenience of Plano ISD.
Does vendor agree?
Yes No
(Optional: Check only one)
5 EDGAR Compliance (C) Equal Employment Opportunity
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the
definition of ‘‘federally assisted construction contract’’ in 41 CFR Part 60–1.3 must include the equal opportunity
clause provided under 41 CFR 60–1.4(b), in accordance with Executive Order 11246, ‘‘Equal Employment
Opportunity’’ (30 FR 12319, 12935, 3 CFR Part, 1964– 1965 Comp., p. 339), as amended by Executive Order
11375, ‘‘Amending Executive Order 11246 Relating to Equal Employment Opportunity,’’ and implementing
regulations at 41 CFR part 60, ‘‘Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.’’ Pursuant to APPENDIX II TO PART 200-CONTRACT PROVISIONS FOR NON-FEDERAL
ENTITY CONTRACTS UNDER FEDERAL AWARDS (C) above, when federal funds are expended by Plano ISD,
Plano ISD requires that the proposer certifies that during the term of an award by Plano ISD resulting for this
procurement process the vendor will be in compliance with mandatory standards and policies relating to 41 CFR,
Chapter 60. Executive Order 11246 of September 24, 1965, entitled Equal Employment Opportunity, as amended
by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR
Chapter 60). Does vendor so certify?
Yes No
(Optional: Check only one)
Page 4 of 7 pages
Deadline: 3/26/2024 04:00 PM (CT)
2021-066-S2
6 EDGAR Compliance (E) Contract Work Hours and Safety Standards
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708). Where applicable, all contracts
awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers
must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor
regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the
wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the
standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40
U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work
in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do
not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts
for transportation or transmission of intelligence. Pursuant to APPENDIX II TO PART 200-CONTRACT PROVISIONS
FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (E) above, when federal funds are
expended by Plano ISD for construction or repair, Plano ISD requires that the proposer certifies that during the term
of an award by Plano ISD resulting for this procurement process the vendor will be in compliance with mandatory
standards and policies relation to 40 U.S.C. 3701–3708 as supplemented by Department of Labor regulations 29
CFR Part 5 for construction contracts in excess of $100,000 which involve the employment of mechanics or laborers
as it applies to this contract. Does vendor so certify?
Yes No
(Optional: Check only one)
7 EDGAR Compliance (G) Clean Air Act
(G) Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387), as
amended—Contracts and sub-grants of amounts in excess of $150,000 must contain a provision that requires the
non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251–
1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA). Pursuant to APPENDIX II TO PART 200-CONTRACT PROVISIONS FOR NON-FEDERAL
ENTITY CONTRACTS UNDER FEDERAL AWARDS (G) above, when federal funds are expended by Plano ISD,
Plano ISD requires that the proposer certify that during the term of an award by the District resulting from this
procurement process the vendor agrees to the terms listed and referenced therein. Does vendor so certify?
Yes, I agree No, I do not agree
(Optional: Check only one)
8 EDGAR Compliance (H) Energy Policy and Conservation Act
(H) Mandatory standards and policies relating to energy Conservation Act efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201).
Pursuant to APPENDIX II TO PART 200-CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS
UNDER FEDERAL AWARDS (H) above, when federal funds are expended by Plano ISD, Plano ISD Requires that
the proposer certify that during the term of an award by Plano ISD resulting for this procurement process the
vendor will be in compliance with mandatory standards and policies relating to energy efficiency which are
contained in the RFP 2018-067 - Page 14 of 17 state energy conservation plan issued in compliance with the
Energy Policy and Conservation Act(Pub. L. 94-163, 89 Stat. 871). Does vendor so certify?
Yes, I agree No, I do not agree
(Optional: Check only one)
Page 5 of 7 pages
Deadline: 3/26/2024 04:00 PM (CT)
2021-066-S2
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