LMIG Resurfacing, Striping, Milling Invitation to Bid Addendum 1

INVITATION TO BID
ASPHALT RESURFACING, STRIPING, AND
MILLING THE CITY STREETS IN CALHOUN,
GEORGIA
LMIG PROJECT #2026-09-08
The City of Calhoun is requesting sealed bids for asphalt resurfacing, stripping, and milling
of various city streets.
Work is as specified in the Bid Document and is to be done in accordance with current
GDOT standards and specifications. Bidders are required to carefully examine the
specifications contained in this bid document.
Questions regarding Project #LMIG 2026-09-08 will be accepted in writing only, to the City
of Calhoun Purchasing Agent, Sarah Wiggins, at swiggins@calhounga.gov . Responses will be
posted by addenda no later than 2:00 PM EST on September 30, 2026.
All bid forms must be accompanied by a Bid Bond in an amount not less than five percent
(5%) of the amount of the bid. The successful bidder, if awarded the Contract, will be
required to furnish a Performance Bond and Payment Bond, each in the amount of one
hundred percent (100%) of the Contract amount.
Bids must be received by 10:00 AM local time on Thursday, October 8,2026, and may be
delivered to the Purchasing Department, 700 West Line Street. Bids shall be clearly marked
and sealed, including the appropriate bid number and title. Late bids will not be considered
nor returned.
Immediately following the deadline, bids will be publicly opened and read aloud in the
Utilities Training Center, 700 West Line Street, Calhoun, Georgia 30701
ALL bid copies must be submitted in a sealed envelope or container with the outermost
container stating the address, telephone number, the BID number, and title
(LMIG PROJECT #2026-09-08).
One (1) marked original of the complete signed bid
One (1) USB Flash drive with the complete signed bid
Bids may not be withdrawn for ninety (90) days after the time and date set for closing,
except as allowed by O.C.G.A. 13-10-22. The City reserves the right to reject any or all
bids, to award a contract in the best interest of the City, and to waive any technicalities and
informalities.

INVITATION TO BID
ASPHALT RESURFACING, STRIPING, AND
MILLING THE CITY STREETS IN CALHOUN,
GEORGIA
LMIG PROJECT #2026-09-07
1.0 INTRODUCTION
1.1 Purpose of Procurement
The City of Calhoun is requesting sealed bids for Resurfacing approximately 23,467 square
yards and Milling approximately 6,219 square yards of city streets in the city of Calhoun,
Georgia.
1.2 Schedule of Events
This Invitation to Bid shall be governed by the following schedule:
DATE ACTIVITY
September 8, 2026 Release of Invitation to Bid
September 29, 2026 Deadline for written questions to be submitted to
3:00 PM Purchasing Department. Addendum to be posted the
following day.
October 8, 2026 Bids due and bid opening (Bids will be accepted until
10:00 AM time of opening.) No bids will be accepted after the due
date and time.
1.3 Restrictions on Communications
From the issue date of this Invitation to Bid until a contractor is selected and the award is announced;
Contractors are not allowed to communicate for any reason with any City staff or elected officials except:
1) through the Director of Purchasing Agent named herein, 2) at the Pre-Bid Meeting, if applicable or 3)
as provided by existing work agreement(s). The City reserves the right to reject the submittal of any
bidder violating this provision.
1.4 Pre-Bid Meeting
No Pre bid Meeting is scheduled

1.5 Questions & Addenda
All questions concerning this bid must be submitted in writing via email to the Purchasing
Department no later than 2:00 PM EST on September 29, 2026.
The Inquiries must be directed to:
Sarah Wiggins
Purchasing Agent
700 West Line Street
Calhoun, Georgia 30701
swiggins@calhounga.gov
706-602-5680
No response to inquiries other than written will be binding upon the City. The City of Calhoun
reserves the right to issue written addenda to any inquiries that alter the scope of the Invitation to Bid.
Addenda shall be posted to the city website, https://www.cityofcalhoun-ga.com and Georgia
Procurement Registry no later than September 30, 2026, no later than 2:00 PM EST. A signed copy
of the Addenda Acknowledgement Form (Attachment F) shall accompany submitted bids. Bidders are
advised to check the website and Georgia Procurement Registry for addenda before submitting their
bids.
1.6 Contract Term
The contract between the City and the Contractor shall become effective upon signing and shall be
completed no later than 180 calendar days from the day the Notice to Proceed is issued. The City
reserves the right to terminate contract at any time if successful bidder fails to meet requirements
stated in this Invitation to Bid.
The contract shall terminate absolutely and without further obligation at such time as appropriated and
otherwise unobligated funds are no longer available to satisfy the obligations of the City under this
contract.
1.7 Bonds
Bid Bonds 5% of total bid amount
Performance and Payment Bond 100% of total contract price
(Required of awarded vendor only)
Information regarding bonds to be furnished is stated in the General Terms section of this Bid document,
Item 3.8 "Bid/Proposal Bonds, Payment Bonds and Performance Bonds".
1.8 Submission of Bids
Only sealed bids will be accepted. One (1) marked original of the complete signed bid
One (1) USB Flash drive with the complete signed bid must be received no later than Thursday
October 8, 2026, at 10:00 AM EST. Bids must be submitted in a sealed envelope stating on the
outside, the vendor's name and address, and marked as "LMIG PROJECT #2026-09-08."

Required Bid Documents:
* Completed Vendor's Checklist (Attachment A)
* Execution of Bid Form (Attachment B)
* Bidder's Certification (Attachment C)
* Pricing Sheet (Attachment D)
* Certification and Non-Collusion Form (Attachment E)
* Addenda Acknowledgement Form (Attachment F)
* SAVE Affidavit (Attachment G)
* E-Verify Affidavit (Attachment H)
* IRS W-9
* Evidence of Insurance / Certificate of Insurance
* Bid Bond
* Davis-Bacon Act Signed Document
Bids must be delivered, mailed or shipped to:
Sarah Wiggins
Purchasing Agent
700 West Line Street
Calhoun, Georgia 30701
Bid responses submitted by fax or electronic mail (email) will NOT be accepted.
Bidders are advised to allow adequate time for shipping. Many express mail and delivery services do
not guarantee overnight delivery by noon to the city. Any bid received after THURSDAY,
OCTOBER 8, 2026, AT 10:00 AM EST, WILL NOT BE OPENED. LATE BIDS WILL BE
REJECTED IN THEIR ENTIRETY.
1.9 Withdrawal of Bid Due to Errors
Bidders shall have up to forty-eight (48) hours to notify the City of Calhoun Purchasing Department, in
writing, of an obvious clerical error made in the calculation of bid in order to withdraw a bid after bid
opening. Bids may be withdrawn from consideration if the price was substantially lower than the other
bids due solely to a mistake. The bidder shall provide evidence that the bid was submitted in good faith,
and that the mistake was a clerical mistake as opposed to a judgment mistake. The bidder's original work
papers shall be the sole acceptable evidence of error or mistake. If a bid is withdrawn under this provision,
the lowest remaining responsive bid shall be deemed low bid.
No bidder who is permitted to withdraw a bid shall for compensation, supply any material or labor, perform
any subcontract or other work agreement for the person, or firm to whom the contract is awarded.
Bid withdrawal is not automatically granted and will be allowed solely at the City's discretion.
1.10 Award
Any purchase order/contract awarded pursuant to this Invitation to Bid shall be awarded to the lowest
responsive and responsible bidder whose bid response meets the requirements and specifications set forth
in this Invitation to Bid. A "responsive bidder" is a bidder who has submitted a bid response, which
conforms in all material respects to the bid. A "responsible bidder" is a bidder who has the capacity in all
respects to perform fully the contract requirements and integrity and reliability which will assure good faith
performance.

2.0 Scope of Work & Specifications
The scope of work for this project shall consist of resurfacing with asphalt on various city streets
listed in the LMIG Project Report contained in the bid documents for this project. All work will be
done in accordance with the 2023 standard specifications from the Georgia Department of
Transportation, the Manual on Uniform Traffic Control Devices, and by the special provisions
contained in the bid documents for this project.
The City of Calhoun personnel will be supervising the construction of this project. Contact Shane Cox,
Director of Public Works at (706) 602-6027 for any Technical Questions.
SPECIFICATIONS
150-3110 Traffic Control: All Traffic control shall be done according to the 2023 Ga. DOT
standard specification and the Manual of Uniform Traffic control Devices.
Item 402-3101: Recycled Asphalt: All material, equipment and construction of this item shall be
done according to the 2023 Ga. DOT standard specifications. All work shall be included in the
price per ton of asphalt.
402-3190: Recycled Asphalt: All material, equipment and construction of this item shall be done
according to the 2023 GA DOT Standard Specifications. All work shall be included in the price
per ton of Asphalt.
Item 413: Bituminous Tack: All work shall be done in accordance with the 2023 Ga. DOT
Standard Specifications. Tack shall be paid for on the actual gallons applied.
Item 652: Traffic Stripe: All Work shall be done in accordance with the 2023 Ga.
DOT Standard Specifications. Solid stripe shall be paid for by the Linear Feet.

ASPHALT RESURFACING AND STRIPING THE CITY
STREETS IN
CALHOUN, GEORGIA
LMIG PROJECT #2026-09-07
DESCRIPTION OF WORK
ROAD BEGIN END LENGTH WIDTH TN
SY
NAME (MILES) (FEET) SURF
ASPHALT STRIPING
REQUIREMENTS REQUIREMENTS
Hillcrest Dr Line Victory Dr 0.52 20 6101 503.4 1 12 inch thick Reinstall as
St currently
striped
Woodrow E Line St Boulevard 0.21 20 2464 203.3 1 12 inch thick Reinstall as currently
St Heights striped
Chandler St College St Pisgah Way 0.17 20 1995 219.4 1 12 inch thick Reinstall as currently
striped
Woodlawn Chandler St Fain St 0.15 20 1760 193.6 1 12 inch thick Reinstall as currently
Ave striped
College St Redbud Rd Hwy 41 0.45 30 7920 653.4 1 12 inch thick Reinstall as currently
North striped
Old Red Old Water College St 0.22 25 3227 266.2 1 12 inch thick Reinstall as currently
Bud Rd Works Rd striped
1.72 Stop Bars to be
TOTAL MILEAGE included in
Striping price

ASPHALT MILLING THE CITY STREETS IN
CALHOUN, GEORGIA
LMIG PROJECT #2026-09-07
DESCRIPTION OF WORK
ROAD NAME BEGIN END LENGT WIDTH TONS
SY
H (FEET)
(MILES
MILLING REQUIREMENTS
)
Woodrow St E Line Boulevard 0.21 20 2464 406.6 1.5 inch below
St Heights the original
gutter surface
Chandler St College St Pisgah Way 0.17 20 1995 329.1 1.5 inch below the
original gutter surface
Woodlawn Ave Chandler St Fain St 0.15 20 1760 290.4 1.5 inch below the
original gutter surface
0.53 Stop Bars to be
TOTAL MILEAGE included in
Striping price

3.0 TERMS AND CONDITIONS
3.1 Bid Amendments
The City reserves the right to amend this Bid prior to the bid due date. All addenda and additional
information will be posted to the City's website at https://www.cityofcalhoun-ga.com as well as
the Georgia Procurement Registry no later than 2:00 PM EST on Wednesday September 30, 2026.
It is the Bidder's responsibility to check the website for addenda before submitting a Bid. A signed
copy of the Addenda Acknowledgement Form (Attachment F) is to be included with the Original Bid.
3.2 Bid Withdrawal
A submitted bid may be withdrawn prior to the due date by a signed written request to the Purchasing
Agent.
3.3 Cost for Preparing Bids
The cost for developing the bid is the sole responsibility of the Bidder. The city will not provide
reimbursement for such costs.
3.4 Conflict of Interest
If a Bidder has any existing client relationship that involves the City of Calhoun, the Bidder must disclose
each relationship.
3.5 Contractor Selection
The City reserves the exclusive right to determine which Bidder should be awarded the Contract. The City
also reserves the right to reject any or all bids at its discretion with or without cause.
3.6 Negotiations with Apparent Winner
Prior to award, the apparent winning Bidder will be required to enter into discussions with the City to
resolve any contractual differences. These discussions are to be finalized within one (1) week of notification
unless extending the time period is advantageous to the City. Failure to resolve differences will lead to
rejection of the Contractor's bid.
The City reserves the right to negotiate modifications and costs with the successful Bidder provided that no
such modifications affect the evaluation criteria set forth herein. This bid is on a unit price basis and the
City reserves the right to increase or decrease the quantities estimated for this project at the same unit price
is bid. No consideration will be made for changing the unit price either up or down because of this.
The Contractor shall commence work only after the transmittal of a fully executed contract and Notice to
Proceed from the City.

3.7 Taxes
The City of Calhoun is exempt from taxes; however, the Contractor shall pay all taxes required of him
by law. The City cannot exempt others from tax.
3.8 Bid/Proposal Bonds, Payment Bonds, Performance Bonds (if required)
A five percent (5%) Bid Bond and a one hundred percent (100%) Performance and Payment Bond shall be
furnished to the City if stated as required in Paragraph 1.7 in the "Introduction" section of this document.
Failure to submit appropriate bonding will result in automatic rejection of the bid. Bonding company must
be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of
Treasury's publication of companies holding certificates of authority as acceptable surety on Federal bonds
and as acceptable reinsuring companies, and have an A.M. Best rating.
3.9 Compliance with Laws
The Contractor will comply with all State and Federal laws, rules, and regulations.
3.10 Cancellation for Cause
If either party shall refuse, fail, or be unable to perform or observe any of the terms or conditions of the
contract for any reason, then the party claiming such failure shall give the other party a written notice of
such breach. If, within thirty (30) days from such notice, the failure has not been corrected, the injured party
may cancel the contract effective thirty (30) days after notice of cancellation.
The City of Calhoun reserves the right to terminate the contract immediately in the event that the
Contractor discontinues or abandons operations; is adjudged bankrupt or is reorganized under any
bankruptcy law; or fails to keep in force any required insurance policies or bonds.
Failure of the successful contractor to comply with any section or part of the contract will be considered
grounds for immediate termination of the contract by the City without penalty to the City. The City of
Calhoun shall pay for services rendered up to the point of termination.
Notwithstanding anything to the contrary contained in the contract between the City and the successful
contractor, the City may, without prejudice to any other rights it may have, terminate the contract for
convenience and without cause, by giving thirty (30) days written notice to the successful contractor.
If the termination clause is used by the City, the successful contractor will be paid by the City for all
scheduled work completed satisfactorily by the successful contractor up to the termination date set forth in
the written termination notice.
3.11 Condition of Materials
It is understood and agreed that materials delivered shall be new, of latest design, and in first quality
condition, and must meet all Georgia Department of Transportation specifications.
3.12 Rejection of Submissions/Cancellation of Bids
The City of Calhoun reserves the right to reject any or all bids, to waive any irregularity or informality in
a bid, and to accept or reject any item or combination of items, when to do so would be to the advantage of
the City. It is also within the rights of the City to reject bids that do not contain all elements and