Lincoln Park Stormwater Drainage Improvements

Agency:	City of Falls Church
State:	Virginia
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 237110 - Water and Sewer Line and Related Structures Construction 237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction
Posted Date:	Oct 29, 2025
Due Date:	Dec 4, 2025
Solicitation No:	IFB 1204-25-LPSDI
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	IFB 1204-25-LPSDI
Bid Title:	Lincoln Park Stormwater Drainage Improvements
Category:	Open Solicitations
Status:	Open

Description:

Invitation for Bids: Lincoln Park Stormwater Drainage Improvements

Please note that Bidders may sign up to receive emails or text messages when solicitations and associated updates are posted on this website. To take advantage of this feature, Bidders may go to www.fallschurchva.gov/Bids and sign up for notifications.

Publication Date/Time:

10/29/2025 11:00 AM

Closing Date/Time:

12/4/2025 11:00 AM

Submittal Information:

Electronic Submittals Only

Bid Opening Information:

12/4/2025@11:01am - Virtual

Pre-bid Meeting:

Non-Mandatory: 11/6/25@11:00am

Contact Person:

Jim Wise, Purchasing Agent
jwise@fallschurchva.gov
with copy to: purchasing@fallschurchva.com

Miscellaneous:

NOTICE: In the event of conflict between any specific information posted on this webpage and the specific information in the attached IFB documents (including addenda), or the information or documents on any other webpage, the information in the IFB documents on this webpage shall take precedence.

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INVITATION FOR BIDS (IFB)

IFB NUMBER: 1204-25-LPSDI

Date: October 29, 2025

IFB SUBJECT: Lincoln Park Stormwater Drainage Improvements

PASSWORD PROTECTED (SEALED) BIDS TO BE ELECTRONICALLY SUBMITTED ONLY TO:

James. R. Wise, Purchasing Agent

jwise@fallschurchva.gov Phone (703) 248-5007

with copy to purchasing@fallschurchva.gov

DATE AND TIME: by no later than December 4, 2025 @ 11 a.m. prevailing local time

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

INQUIRIES: All Inquiries including questions, except as otherwise stipulated herein, shall be made in

writing and forwarded to the Purchasing Agent, via email to:

jwise@fallschurchva.gov

with copy to purchasing@fallschurchva.gov and eolewin@fallschurchva.gov

by no later than fifteen (15) calendar days prior to the Bid due date.

November 19, 2025 by @ 12:00 NOON

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

NON-MANDATORY PRE-BID MEETING via Microsoft Teams:

Thursday, November 6, 2025 at 11 a.m.

(See Section VIII. Non-Mandatory Pre-Bid Meeting)

A SITE VISIT may be scheduled with the City Staff on a separate date and time (TBD). The City

will set the date and time for the SITE VISIT ONLY with those Bidders who submit a request.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Bids which are substantially incomplete or lack key information may be rejected by the City at its

discretion. See Section XXV. Bid Submission Requirements.

ALL REQUIRED ATTACHMENTS MUST BE COMPLETED, SIGNED (Where Applicable)

AND RETURNED WITH BID.

DO NOT RETURN THIS ENTIRE IFB DOCUMENT

Additional Documents May Be Requested at a Later Date

SEE IFB SECTION XXV. BID SUBMISSION REQUIREMENTS AND BID SUBMISSION CHECKLIST

The City of Falls Church is committed to the letter and spirit of the Americans with Disabilities Act.

This document will be made available in alternate format upon request. Call 703.248.5007 (TTY 711).

The City of Falls Church does not discriminate against faith-based organizations in accordance with

the Code of Virginia, § 2.2-4343.1 or against any Bidder or Offeror because of race, religion, color,

sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination

in employment.

IFB # 1204-25-LPSDI

SECTION

IFB #1204-25-LPSDI

Lincoln Park Stormwater Drainage Improvements

PAGE

SUBJECT---------------------------------------------------------------------------------------------------- 4

II. GENERAL --------------------------------------------------------------------------------------------------- 4

III. COMPETITION INTENDED ----------------------------------------------------------------------------- 5

IV. ELIGIBILITY ------------------------------------------------------------------------------------------------ 5

V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ------------------------ 6

VI. HEALTH AND SAFETY COMPLIANCE ------------------------------------------------------------- 6

VII. RIGHTS OF THE CITY ----------------------------------------------------------------------------------- 6

VIII. NON-MANDATORY VIRTUAL PREBID MEETING/ SITE VISIT ------------------------------ 6

IX. SCOPE OF WORK & REQUIREMENTS ------------------------------------------------------------ 7

X. CONTRACT TERM---------------------------------------------------------------------------------------- 7

XI. BID SECURITY – BID BOND--------------------------------------------------------------------------- 8

XII. CONTRACT SECURITY - PERFORMANCE AND PAYMENT BONDS --------------------- 8

XIII. PRICES AND PRICE ADJUSTMENTS -------------------------------------------------------------- 9

XIV. PROMPT PAYMENT DISCOUNT --------------------------------------------------------------------- 9

XV. PROJECTED REQUIREMENTS/ESTIMATED QUANTITIES: --------------------------------- 9

XVI. SUBCONTRACTORS ------------------------------------------------------------------------------------ 9

XVII. LICENSES & VIRGINIA CONTRACTORS -------------------------------------------------------- 10

XVIII. CONSTRUCTION SAFETY VIOLATIONS -------------------------------------------------------- 11

XIX. TRADE SECRETS OR PROPRIETARY INFORMATION ------------------------------------- 12

XX. DEBARMENT/EXCLUSION STATUS -------------------------------------------------------------- 12

XXI. AMBIGUITY, CONFLICT OR OTHER ERRORS IN THE IFB -------------------------------- 12

XXII. CONTRACT DOCUMENTS --------------------------------------------------------------------------- 13

XXIII. BID PREPARATION ------------------------------------------------------------------------------------ 13

XXIV. BID SUBMISSION COVENANTS ------------------------------------------------------------------- 13

XXV. BID SUBMISSION REQUIREMENTS -------------------------------------------------------------- 15

XXVI. PUBLIC BID OPENING -------------------------------------------------------------------------------- 17

XXVII. BID EVALUATION/CONTRACT AWARD--------------------------------------------------------- 18

XXVIII. BID MODIFICATION/WITHDRAWAL -------------------------------------------------------------- 19

XXIX. NOTICE /ACCEPTANCE AGREEMENT ---------------------------------------------------------- 20

XXX. PROTEST OF AWARD OR DECISION TO AWARD ------------------------------------------- 20

XXXI. NOTICE OF AWARD ----------------------------------------------------------------------------------- 20

XXXII. DOCUMENTATION OF CONTRACTOR PERFORMANCE ISSUES ----------------------- 20

XXXIII. TAX EXEMPTION --------------------------------------------------------------------------------------- 21

XXXIV.ANTI-DISCRIMINATION ------------------------------------------------------------------------------- 21

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IFB # 1204-25-LPSDI

XXXV. TRANSPORTATION AND PACKAGING ---------------------------------------------------------- 21

XXXVI.VDOT AND/OR FEDERAL GOVERNMENT CONTRACT REQUIREMENTS ------------ 21

XXXVII. ORDER OF PRECEDENCE -------------------------------------------------------------------- 22

XXXVIII. EQUAL OPPORTUNITY AND SMALL, MINORITY-OWNED, WOMEN-OWNED

AND SERVICE-DISABLED VETERAN-OWNED BUSINESS AND EMPLOYMENT SERVICES

ORGANIZATIONS PARTICIPATION------------------------------------------------------------------------- 22

XXXIX.GENERAL DEFINITIONS, CONDITIONS AND INSTRUCTIONS TO BIDDERS -------- 23

SEE ADDITIONAL ATTACHMENTS:

(Separate pdf documents to be downloaded by all Bidders)

ATTACHMENT A BID SHEET - Excel Spreadsheet format

ATTACHMENTS B1-B12 (REQUIRED FORMS):

 B1 Offer Form

 B1.1 Trade Secret/Proprietary Information Identification

 B2 Company Information

Company Compliance Information

Project-Specific Information

 B3 Company References & Current Projects

 B4 Proof of Authority to Transact Business in Virginia

 B5 Construction Safety Violations Certificate

 B6 Bid Bond

 B7 Performance Bond (for Contract Awardee)

 B8 Payment Bond (for Contract Awardee)

 B9 Non-Collusion Affidavit

 B10 Non-Debarment / Suspension Certificate

 B11 Title VI Civil Rights Certificate

 B12 Certification Regarding Lobbying by Contractor

 B13 Cost Certification (for Contract Awardee)

ATTACHMENT C FEDERAL ARPA CONTRACT CLAUSES

ATTACHMENT D SPECIAL PROVISIONS

ATTACHMENT E CITY OF FALLS CHURCH - DPW General Provisions for

Construction Projects

ATTACHMENT F CITY OF FALLS CHURCH - Tree & Landscape Specifications

ATTACHMENT G CITY OF FALLS CHURCH – City Standard Details

ATTACHMENT H CITY OF FALLS CHURCH – Storm and Sanitary Sewer Specifications

ATTACHMENT I SUPPLEMENTAL SPECIFICATIONS

ATTACHMENT J PLAN SET

ATTACHMENT K OPTIONAL FEDERAL HEAVY WAGE RATES

The City’s Standard Terms and Conditions (click for access), dated December 2023 are attached

hereto by reference and made a part hereof.

BID SUBMISSION CHECKLIST Recommended for use by all Bidders

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IFB # 1204-25-LPSDI

I. SUBJECT

The City of Falls Church (City) is soliciting competitive bids from licensed, qualified

firms/Bidders to Lincoln Park Stormwater Drainage Improvements Project (Project) as is

further described herein. The awarded Contractor(s) shall, after executing a contract and

receiving a Purchase Order, furnish all necessary labor, supervision, equipment, tools,

material, transportation and resources necessary to complete the described projects in

accordance with the specifications in this Invitation For Bid (IFB) and its attachments.

The construction of this Project is fully funded by Virginia Department of Environmental

Quality (VA DEQ) American Rescue Plan Act (ARPA) grant. The Contractor shall fully

comply with all VA DEQ, VDOT and federal requirements as required. Please refer to the

Special Provisions for additional details.

II. GENERAL

A. ACCESS TO IFB: This IFB and any addenda are available on the City’s website:

https://fallschurchva.gov/Bids. This solicitation and any associated addenda, or notices

thereof, may also be published through eVA, the Commonwealth of Virginia’s electronic

procurement portal for registered suppliers (https://eva.virginia.gov).

B. Bidders should note that changes to the IFB, in the form of addenda, are often issued

between the IFB issue date and within ten (10) calendar days before the closing of the

IFB. Bidders are solely responsible for checking the City’s Website to ensure that

they have the most current information regarding this IFB.

Please note that Bidders may sign up to receive emails or text messages when solicitations

are posted and updated on the City’s website. To take advantage of this feature, interested

parties may go to https://fallschurchva.gov/Bids and sign up for notifications.

All addenda will become part of any resulting contract and must be signed and submitted

with your bid package.

C. Inquiries received by the City at the email addresses in the “INQUIRIES” section of the cover

page of this document less than fifteen (15) calendar days before the date set for the opening

of Bids will not be given consideration. Any material question or interpretation of a

requirement or specification, as determined by the Purchasing Agent, will be expressed in

the form of an addendum which will be posted on the City’s website

(https://fallschurchva.gov/Bids) no later than ten (10) calendar days before the date set for

receipt of bids. If utilized for the initial IFB release, addenda, or notices thereof, will also be

published through eVA (the Commonwealth of Virginia’s e-procurement portal for registered

suppliers).

Oral answers will not be authoritative.

D. The City is not liable for any costs incurred by any Bidder in connection with this IFB or

any response by any Bidder to this IFB. The expenses incurred by Bidder in the

preparation, submission, and presentation of the bid are the sole responsibility of the

Bidder and may not be charged to the City.

E. ACCEPTANCE OF BIDS - BINDING 180 DAYS: All bids submitted shall be binding for

one hundred eighty (180) days following solicitation opening date, unless extended by

mutual consent of all parties.

F. CONTACT RESTRICTED: Except as otherwise provided herein, no Bidder shall initiate

or otherwise have contact with any City representative or employee, other than the

Purchasing Agent or Purchasing Agent’s designee, concerning or related to this IFB after

the date of this solicitation’s release and before award or cancellation of this IFB except

with the foreknowledge and permission of the Purchasing Agent or designee. Any contact

in contradiction to this requirement is prohibited and may cause the disqualification of the

Bidder from this procurement process.

G. INFORMATION RESTRICTED: All requests to or from a Bidder, potential Bidder or other

third party regarding information about this solicitation, including its interpretation, progress

and/or award status should be referred directly to the addresses on the cover page of this

Page 4 of 28

IFB # 1204-25-LPSDI

document. Failure to comply with this requirement may be cause for a Bidder’s

disqualification. This restriction does not apply to reasonable and necessary

communications with existing or potential subcontractors or partners for the sole purpose of

a Bidder’s Bid Package development under this solicitation.

H. This solicitation is being conducted in accordance with the guidelines of the Competitive

Sealed Bidding method of contractor selection per the Virginia Public Procurement Act

(VPPA) and the City’s Purchasing Resolution both of which are incorporated herein by

reference.

III. COMPETITION INTENDED

A. It is the City’s intent that this Invitation for Bids (IFB) permits competition. It shall be the

Bidder’s responsibility to advise the Purchasing Agent, in writing, if any language,

requirement, specification, etc., or any combination thereof, inadvertently restricts or limits

the requirements stated in this IFB to a single source. Such written notification must be

received by the Purchasing Agent no later than ten (10) days prior to the date set for the

bids to be received. Any such notification shall be sent to the Purchasing Agent’s email

address: jwise@fallschurchva.gov with a copy to purchasing@fallschurchva.gov.

Confirmation of email receipt shall be the responsibility of the notifying Bidder.

B. Nothing herein is intended to exclude any responsible Bidder or in any way restrain or

restrict competition. All qualified Bidders are encouraged to submit bids.

IV. ELIGIBILITY

A. The following are minimum requirements for bid submission:

1. The Bidder must submit its Virginia State Corporation Commission (SCC) registration

number or justification for exemption. See Section below entitled “Proof of Authority

to Transact Business in Virginia.”

2. The Bidder must be currently licensed in accordance with any specific requirements

of this solicitation and the Code of Virginia (Licensed Engineer, Contractor’s license,

etc.).

It is the Bidder’s sole responsibility to have knowledge of the applicable license (s), if

any, associated with this solicitation’s scope of work. Any applicable license(s) shall

be maintained during the term of any resultant contract.

B. Any person or firm, or agent of any person or firm, currently suspended, debarred or

otherwise excluded (i.e. discontinued, enjoined, inactive, prohibited) from participation in

City procurement, or submitting bids or proposals on contracts by any other local government

or agency of the Commonwealth of Virginia or the Federal Government, is not eligible for

contract award under this solicitation.

C. Any current debarment or exclusion status (Federal, state or local jurisdiction) must be

disclosed on the Company Information Form attached to this solicitation.

D. The Bidder represents and warrants that:

1. Bidder is financially solvent and experienced in and competent to perform this type of

work.

2. Bidder is familiar with all Federal, State, local laws, ordinances and regulations, which

may in any way affect the work of those employed therein, including but not limited to

any special acts relating to the work or to the project of which it is a part.

3. Such temporary and permanent work required by the City can be satisfactorily

constructed and used for the purpose of which it is intended and that such construction

will not injure any person, or damage any property.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Lincoln Park Stormwater Drainage Improvements

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