3319 Lincoln Ave. Roof Replacement 2026

Agency:	Port of Tacoma
State:	Washington
Type of Government:	State & Local
NAICS Category:	238160 - Roofing Contractors
Posted Date:	Jul 9, 2026
Due Date:	Aug 5, 2026
Solicitation No:	052026-1031
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PORT OF TACOMA (PORT)

REQUEST FOR QUALILFICATION (RFQ)

PROCUREMENT NO. 052026-1031

3319 LINCOLN AVE ROOF REPLACEMENT

PROJECT NO.: 102026

Issued by

Port of Tacoma

One Sitcum Plaza

P.O. Box 1837

Tacoma, WA 98401-1837

RFQ INFORMATION

Contact:

Michelle Walker, Procurement Analyst

Email Addresses:

procurement@portoftacoma.com

Phone:

(253) 888-4744

Submittal Date

August 5, 2026 @ 2:00 PM

Questions Due Date

July 29, 2026 @ 2:00 PM

SUBMIT ALL QUESTIONS AND SOQS VIA THE PROCUREMENT PORTAL.

(LINK LOCATED ON THE LEFT SIDE OF THE PROCUREMENT WEB PAGE)

RFQ 052026-1031

3319 Lincoln Ave Roof Replacement

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PORT

RFQ 052026-1031

A. PURPOSE

3319 Lincoln Ave. Roof Replacement

The PORT is soliciting Statements of Qualifications (SOQ) from firms interested in

providing architectural and structural design associated with a roof replacement on the

complex of structures located at 3319 Lincoln Ave. The PORT anticipates awarding one

Professional Service contract with a period of performance anticipated to be no more than

three (3) years from the execution of the contract.

B. BACKGROUND

Created by Pierce County citizens in 1918, the Port of Tacoma is a major center for

container cargo, bulk, break-bulk, autos and heavy-lift cargo. To learn more about the

PORT, visit www.portoftacoma.com.

The PORT’s Standard Terms and Conditions are included with the Sample Personal

Services Agreement (Attachment B) to this RFQ. By submitting a SOQ, the

Proposer represents that it has carefully read and agrees to be bound by the

PORT’s Standard Terms and Conditions. Identify during the question submittal and

response period, any sections you consider onerous, clarify why you consider

these sections onerous, propose alternative language and describe why it is in the

PORT’s best interests to adopt the alternative language.

SOQs submitted with altered or conditioned Terms and Conditions without prior

written agreement from the PORT will be considered non-responsive and not

considered for evaluation.

Proposers submit SOQs understanding all contract terms and conditions are

mandatory. Response submittal is agreement to the Contract without exception.

The PORT reserves the right to negotiate changes to submitted SOQs and to

change the PORT's otherwise mandatory Contract form during negotiations. If the

Proposer is awarded a contract and refuses to sign the attached Contract form, the

PORT may reject the Proposer from this and future solicitations for the same work.

Under no circumstances shall Proposer submit its own boilerplate of terms and

conditions.

C. SCOPE OF SERVICES

Architectural and structural design associated with a roof replacement on the complex of

structures located at 3319 Lincoln Ave. The existing complex is comprised of several

attached structures with both pitched and flat roof assemblies. The connection of

structures led to the incorporation of internal gutter and drain sections that routinely

become blocked creating flooding and damage to the interior areas of the building

The work may include, but is not limited to, the following tasks:

• Evaluation of the existing roof, gutter and drainage systems and other

components of the building envelop system and structure leading to options

for a roof replacement and enhancements to the drainage and envelop

RFQ 052026-1031

3319 Lincoln Ave Roof Replacement

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systems

• Design associated with roof replacement or upgrades and, drainage system,

and building envelop improvements

• Assistance with Permitting and Bidding Support

• Construction support

D. DELIVERABLES

1. Existing conditions survey and report including options with cost for upgrades or

replacement of the roof, drainage and building envelop systems

2. 30% design package including drawings, cost estimate and anticipated project

schedule

3. 60% design package including drawings, outline specifications, cost estimate and

anticipated project schedule

4. 90% design package including drawings, specifications, structural analysis and

report if necessary, cost estimate and project schedule. It is anticipated that this

package will be of a sufficient level of design such that it can be used for permit

submittal.

5. Permitting assistance including meetings with City of Tacoma and other Agencies

as necessary to secure City and Environmental permits necessary to complete the

project. This may include but is not limited to the following:

a. City of Tacoma Building Permit

b. City of Tacoma Site Development Permit

c. SEPA

6. 95% design package including drawings and specifications, structural analysis,

cost estimate and project schedule to incorporate all Port and Agency comments.

7. 100% Bid set including drawings, specifications, anticipated project schedule, cost

estimate to match bid form, any reports or other documents necessary to support

the bidding process.

8. Bidding

a. Response to bidder questions

b. Attend pre-bid walk thru

c. Preparation of Addendum

9. Construction support

a. Review of submittals

b. Response to RFI’s

c. Assistance with the preparation of meeting minutes

d. Evaluation of Change Orders and preparation of related cost estimates

e. Evaluation of substitution requests

f. Review of As Built drawings

g. Preparation of Record Drawings

10. Any other items necessary to support the design, permitting, bidding and

construction of the project

E. QUALIFICATIONS

RFQ 052026-1031

3319 Lincoln Ave Roof Replacement

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Submitting firms must be licensed in their respective fields in the State of Washington and

have a minimum of five (5) years of experience.

F. SOQ ELEMENTS & EVALUATION CRITERIA

SOQs should present information in a straightforward and concise manner, while

ensuring complete and detailed descriptions of the Vendor (to include the prime, key team

members, and major sub-consultants) and the team’s ability to meet the requirements

and provide the requested services of this RFQ. Emphasis will be on completeness of

content. The written SOQs should be prepared in the same sequential order as outlined

below.

SOQs are limited to 8 numbered pages (8 ½ by 11 inch) excluding the cover letter and

all appendices. All pages shall be in portrait orientation with 1-inch (1”) margins. Font

size shall be 10 point or larger. SOQs that do not follow this format may be rejected.

Submittals need to be limited to 9 MB in total size.

The cover letter shall include the RFQ Number & Title in the subject line, and the Name,

Title, Email Address, Phone Number, and current Address of the submitting team. SOQ’s

that do not follow this format may be rejected. The cover letter shall include the following

information (even if the answer is None):

• Describe any claim submitted by any client against the prime firm within the past

two (2) years related to the professional services provided by the firm or its key

personnel. For purposes of this request, claim means a sum of money in dispute

in excess of 10% of the firm’s fee for the services provided.

• Any real or perceived conflicts of interest for team members, inclusive of the prime,

sub-consultants, and key team members.

SOQs are to address, and will be evaluated upon, the following criteria:

INITIAL EVALUATION PHASE

1. Qualifications & Experience

50 PTS

a) Identify the proposed team (to include working titles, degrees, certificates and

licenses), demonstrate the team’s experience in performing the requested services

and describe how the team meets or exceeds the required qualifications.

• Resumes of the key individuals may be included as an appendix and are not

included in the total page count. Resumes are to be limited to one (1) single-

sided, letter-size page. Resumes exceeding this limit will not be reviewed.

• Provide an organizational chart demonstrating the relationships and hierarchy

of the team described above and availability to support PORT projects. Identify

individuals by name, position, discipline and firm. Identify key back up

personnel.

b) The PORT will evaluate the experience, technical competence, and qualifications of

the key personnel identified, their project specific roles and responsibilities, and overall

organization of the project team. Emphasis will be placed on experience and expertise

in performing non Port related work of similar scope and complexity.

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3319 Lincoln Ave Roof Replacement

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c) Capacity to perform the work (including any specialized services) within the time

constraints identified, considering the firm’s current and planned workload.

d) Include a list of three (3) recent non Port contracts/projects completed in the last

five (5) years, to include a point of contact, contact information (phone and email), and

brief description, for services relevant to the items listed in the Scope of Services as

performed by the key personnel. Only non-Port projects completed by key members

of the project team will be considered.

2. Project Approach Narrative

50 PTS

SOQs should clearly outline the team’s recommended approach and methodology for:

a) Accomplishing the Scope of Services. Clearly describe the approaches and methods

that will be used to accomplish the tasks required in the Scope of Services. Include a

summary of innovative ideas and suggestions for enhancing the scope of services.

• Project Management: Describe how the team will manage and coordinate the

necessary disciplines required to accomplish the services requested.

• General information for supporting the PORT with an overall approach to

architectural services at the PORT.

b) Coordination & Communication. Provide a plan for communications and coordination

between the Project Team, the PORT’s Project Manager, and the various

Stakeholders.

c) Quality Control (QC) and Quality Assurance (QA) program for the requested services.

d) What risks beyond your control do you see in providing this service, and how would

you mitigate them?

FINAL EVALUATION PHASE (if applicable)

1. Oral Presentations (if requested) ............................................................... 100 PTS

Oral Presentations will be conducted with the top-ranked Teams based on SOQ

scores. Failure to participate in the process will result in the Team’s disqualification

from further consideration. Oral Presentations will be conducted by online video or in

person meeting. Oral presentations will be evaluated separately from the written

SOQ’s.

2. References (if requested)...........................................................................Pass/Fail

Reference checks may be performed on the selected Team, if based directly on the

SOQ’s received, or on shortlisted firms if Oral Presentations are being requested. The

PORT may evaluate the reference checks to assess the proposed Team’s overall

performance and success of previous, similar work. Reference checks may also be

utilized to validate information contained in the SOQ.

LIST OF ATTACHMENTS:

ATTACHMENT A – INSTRUCTIONS FOR PROPOSING (ATTACHED)

ATTACHMENT B –PROFESSIONAL SERVICES CONTRACT TERMPLATE &

TERMS AND CONDITIONS (ATTACHED)

RFQ 052026-1031

3319 Lincoln Ave Roof Replacement

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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