Lighting Replacement at Chapin High School Athletics Fields

District Five of Lexington and Richland Solicitation # 2026-031
Counties
Date Issued 3/30/2026
Procurement Official Chris Winslow
Request for Quotations Phone (803) 476-8140
E-Mail Address D5bids@lexrich5.org
DESCRIPTION Lighting Replacement at Chapin High School Athletic Fields
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY April 16, 2026 @ 11:00 am Electronically to D5bids@lexrich5.org
QUESTIONS MUST BE RECEIVED BY April 3, 2026 @ 12:00 pm Electronically to D5bids@lexrich5.org
NUMBER OF COPIES TO BE SUBMITTED One (1)
Offers must be submitted electronically to the following address:
D5Bids@lexrich5.org
CONFERENCE TYPE: N/A LOCATION: N/A
DATE & TIME:
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions
AWARD & The award, this solicitation, and any amendments will be posted at the following web address:
AMENDMENTS https://www.lexrich5.org/departments/office-of-finance/purchasing/solicitations-and-awards
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date.
NAME OF OFFEROR (Full legal name of business submitting the offer) OFFEROR'S TYPE OF ENTITY:
(Check one)
Sole Proprietorship
AUTHORIZED SIGNATURE Partnership
Corporation (tax-exempt)
(Person signing must be authorized to submit a binding offer to enter into a contract on behalf of Corporate entity (not tax-exempt)
Offeror named above.) Government entity (federal, state,
TITLE (Business title of person signing above) or local)
Other _____________________
(See "Signing Your Offer" provision.)
PRINTED NAME (Printed name of person signing above) DATE SIGNED
Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror
above. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger
entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION TAXPAYER IDENTIFICATION NO.
(If Offeror is a corporation, identify the state of Incorporation.)
COVER PAGE
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PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for Offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract related
principal place of business) notices should be sent.) (See "Notice" clause)
Area Code - Number - Extension Facsimile
E-Mail Address
PAYMENT ADDRESS (Address to which payments will be ORDER ADDRESS (Address to which purchase orders will be sent)
sent.) (See "Purchase Orders" and "Contract Documents" clauses)
(See "Payment" clause)
Order E-Mail Address:
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS:
Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation"
Provision)
Amend Amendment Issue Amendment Amendment Issue Amendment Amendment Issue Amendment Amendment Issue Date
ment Date No. Date No. Date No.
No.
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)
PROMPT
PAYMENT
(See "Discount for
Prompt Payment"
clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing
preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears
in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences
. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS
MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY
PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE
CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A
PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] PREFERENCES DO NOT APPLY
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office
in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the
Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state
office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).
In-State Office Address same as Home Office Address PREFERENCES DO NOT APPLY
In-State Office Address same as Notice Address (check only one)
PAGE TWO End of PAGE TWO
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TABLE OF CONTENTS
I. Scope of Solicitation
II. Instructions to Offerors
A. General Instructions
B. Special Instructions
III. Scope of Work / Specifications
IV. Information for Offerors to Submit
V. Qualifications
VI. Award Criteria
VII. Terms and Conditions
A. General
B. Special
VIII. Bidding Schedule / Cost Proposal
IX. Attachments to Solicitation
I. SCOPE OF SOLICITATION
School District Five of Lexington and Richland Counties is soliciting quotations from qualified sources to
replace lighting ballasts and bulbs on athletic field lighting fixtures at Chapin High School.
Prospective bidders are encouraged to inspect conditions and sites prior to bidding. Bidders are required to
check in at the main office upon arrival.
ACQUIRE SERVICES: The purpose of this solicitation is to acquire services complying with the enclosed
description and/or specifications and conditions.
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS
SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING
OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL
PARTS OF THE SOLICITATION, UNLESS EXPRESSLLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Board of Trustees of District Five of Lexington and Richland Counties.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture,
or any other legal entity.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to
the contract.
CONTRACT means all types of District Five of Lexington and Richland Counties' agreements, regardless of what
they may be called, for the procurement or disposal of supplies, services, equipment or construction.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to
make changes which the clause of the contract TITLED "Changes, "if included herein, authorizes the Procurement
Coordinator to order without the consent of the contractor.
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.
Offerors are cautioned that Amendments may modify information provided on the Cover Page.
DISTRICT means District Five of Lexington and Richland Counties.
OFFER means the bid, quote or proposal submitted in response to this solicitation. The terms Bid and Proposal are
used interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term
Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the cover page, an
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amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the
Contractor to fulfill the Contractor's obligations under the Contract.
AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All
bidders requesting the bid package will be sent copies of all amendments. (b) Offerors shall acknowledge receipt of
any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment
number and date in the space provided for this purpose on Page Two (3) by letter, or (4) by submitting a bid that
indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and
conditions which are not modified remain unchanged.
AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the responsible Procurement
Officer. Unless specifically delegated in writing, the Procurement Officer is the only government official authorized
to bind the government with regard to this procurement or the resulting contract.
AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be
posted at the location specified on the Cover Page. If the contract resulting from this Solicitation has a total or potential
value in excess of one hundred thousand dollars, in addition to the posted notice, notice of intended award will be sent
to all Offerors responding to the Solicitation. Any award resulting from this Solicitation will not be effective until the
seventh business day after such notice is given. When only one response is received, the notice of intended award and
the seven-day delay of award may be waived.
BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter
into a contract with District Five of Lexington and Richland Counties. Without further action by either party, a binding
contract shall result upon final award. Any award issued will be issued to, and the contract will be formed with, the
entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids"
are not allowed.
BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover
Page, You must notify the Procurement Officer in writing.
BID IN ENGLISH and DOLLARS: Offers submitted in response to this solicitation shall be in the English language
and in US dollars, unless otherwise permitted by the Solicitation.
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR
INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO
PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND
OTHER APPLICABLE LAWS.
(a) By submitting an offer, the Offeror certifies that:
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other Offeror or competitor
relating to:
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror,
directly or indirectly, to any other Offeror or competitor before bid opening (in the case of a sealed bid
solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by
law; and
(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not
to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:
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(1) Is the person in the Offeror's organization responsible for determining the prices being offered in this
bid or proposal, and that the signatory has not participated and will not participate in any action contrary
to paragraphs (a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the Offeror's principals in certifying that those
principals have not participated, and will not participate in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals" means
the person(s) in the Offeror's organization responsible for determining the prices offered in this bid or
proposal].
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this
certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification.
(c) If the Offeror deletes or modifies paragraph (a)(2) of this certification, the Offeror must furnish with its offer a
signed statement setting forth in detail the circumstances of the disclosure.
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS:
(a)
(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the
award of contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental
entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this
provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and,
persons having primary management or supervisory responsibilities within a business entity (e.g.,
general manager; plant manager; head of a subsidiary, division, or business segment, and similar
positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,
Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written
explanation regarding its inability to make the certification. The certification will be considered in
connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as
requested by the Procurement Officer may render the Offeror non-responsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an
Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of
business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was
placed when making award. If it is later determined that the Offeror knowingly or in bad
faith rendered an erroneous certification, in addition to other remedies available to the District, the
Procurement Officer may terminate the contract resulting from this solicitation for default.
Check for federal and state disbarments at www.sam.gov and http://procurement.sc.gov/legal/legal-suspend-
debar.
CODE OF LAWS AVAILABLE: The District's Procurement Code is available at: w ww.lexrich5.org.
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DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE: You warrant
and represent that your offer identifies and explains any unfair competitive advantage you may have in competing for
the proposed contract and any actual or potential conflicts of interest that may arise from your participation in this
competition or your receipt of an award. The two underlying principles are (a) preventing the existence of conflicting
roles that might bias a contractor's judgment, and (b) preventing an unfair competitive advantage. If you have an
unfair competitive advantage or a conflict of interest, the District may withhold award. Before withholding award on
these grounds, an Offeror will be notified of the concerns and provided a reasonable opportunity to respond. Efforts
to avoid or mitigate such concerns, including restrictions on future activities, may be considered. Without limiting the
foregoing, you represent that your offer identifies any services that relate to either this solicitation or the work and
that has already been performed by you, a proposed subcontractor, or an affiliated business of either.
DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer of the District or
their designee has declared that the time set for opening has arrived, shall be rejected unless the offer has been delivered
to the designated District office or mailroom as instructed on the Cover page prior to the bid opening.
DISTRICT OFFICE CLOSINGS: If an emergency or unanticipated event interrupts normal processes so that offers
cannot be received at the District as designated for receipt of bids by the exact time specified in the solicitation, the
time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation
on the first work day on which normal district processes resume. In lieu of an automatic extension, an Amendment
may be issued to reschedule the bid opening. If district offices are closed at the time a pre-bid or pre-proposal
conference is scheduled, an Amendment will be issued to reschedule the conference. Useful information may be
available at: http://www.lexrich5.org
DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if awarded
a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter
107 of the South Carolina Code of Laws, as amended.
DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the Solicitation
and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation
thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting
statements in the Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities, discrepancies, errors,
omissions, or conflicting statements in the Solicitation shall be interpreted to require the better quality or greater
quantity of work and/or materials, unless otherwise directed by amendment. Offeror assumes responsibility for any
patent ambiguity in the Solicitation that Offeror does not bring to the District's attention. See clause entitled "Questions
from Offerors."
ETHICS CERTIFICATE: By submitting an offer, the offeror certifies that the offeror has and will comply with, and
has not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended
(ethics act). The following statutes require special attention: Section 8-13-700, regarding use of official position for
financial gain; Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720, regarding
offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding restrictions on
employment by former public official; Section 8-13-775, prohibiting public official with economic interests from acting
on contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed
by consultants; and Section 8-13-1342, regarding restrictions on contributions by contractor to candidate
who participated in awarding of contract. The district may rescind any contract and recover all amounts expended
as a result of any action taken in violation of this provision. If contractor participates, directly or indirectly, in the
evaluation or award of public contracts, including without limitation, change orders or task orders regarding a public
contract, contractor shall, if required by law to file such a statement, provide the statement required by Section 8-13-
1150 to the procurement officer at the same time the law requires the statement to be filed.
OMIT TAXES FROM PRICE: Do not include any sales or use taxes in your price that the District may be required
to pay.
OPEN TRADE REPRESENTATION: By submitting an Offer, Offeror represents that Offeror is not currently
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engaged in the boycott of a person or an entity based in or doing business with a jurisdiction with whom South Carolina
can enjoy open trade, as defined in SC Code Section 11-35-5300.
PROTESTS: If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to
protest, but only as provided in Section 11-35-4210. To protest a solicitation, you must submit a protest within fifteen
days of the date the applicable solicitation document is issued. To protest an award, you must (i) submit notice of your
intent to protest within seven business days of the date the award notice is posted, and (ii) submit your actual protest
within fifteen days of the date the award notice is posted. Days are calculated as provided in Section 11-35-310(13).
Both protests and notices of intent to protest must be in writing and must be received by the appropriate Chief
Procurement Officer within the time provided. See clause entitled "Protest- CPO". The grounds of the protest and the
relief requested must be set forth with enough particularity to give notice of the issues to be decided. [02-2A085-2]
PROHIBITED COMMUNICATIONS AND DONATIONS: Violation of these restrictions may result in
disqualification of your offer, suspension or debarment, and may constitute a violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate, directly or
indirectly, with the with District or its employees, agents or officials regarding any aspect of this procurement
activity, unless otherwise approved in writing by the Procurement Officer.
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donation to a governmental
entity with whom you have or seek to have a contract. You represent that your offer discloses any gifts made, directly
or through an intermediary, by you or your named subcontractors to or for the benefit of the District during the
period beginning eighteen months prior to the Opening Date.
PUBLIC OPENING: Offers will be publicly opened at the date/time and at the location identified on the Cover Page,
or last Amendment, whichever is applicable.
QUESTIONS FROM OFFERORS:
(a) Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc.,
must request it in writing. Questions regarding the original solicitation or any amendment must be received by the
Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover
Page. Label any communication regarding your questions with the name of the procurement officer, and the
solicitation's title and number. Oral explanations or instructions will not be binding. Any information given a
prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an
Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be
prejudicial to other prospective Offerors. We will not identify you in our answer to your question. (b) The District
seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as
possible -- regarding any aspect of this procurement, including any aspect of the Solicitation, that unnecessarily or
inappropriately limits full and open competition.
Email is the preferred method for submitting with "Questions: Solicitation # as the subject of the email."
Questions must be submitted in an easily copied format such as Word.
Email: D5bids@lexrich5.org
Questions may also be submitted to the address listed on the Cover Page of this document or faxed to (803)
476-8138.
REJECTION/CANCELLATION: The District may cancel this solicitation in whole or in part. The District may
reject any or all proposals in whole or in part.
RESPONSIVENESS/IMPROPER OFFERS: (a) Bid as Specified. Offers for supplies or services other than those
specified will not be considered unless authorized by the Solicitation.
(b) Multiple Offers. Offerors may submit more than one Offer, provided that each Offer has significant differences
other than price. Each separate Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for
Bids, each separate offer must be submitted as a separate document. If this solicitation is a Request for Proposals,
multiple offers may be submitted as one document, provided that you clearly differentiate between each offer and you
submit a separate cost proposal for each offer, if applicable.
(c) Responsiveness. Any Offer which fails to conform to the material requirements of the Solicitation may be rejected
as nonresponsive. Offers which impose conditions that modify material requirements of the Solicitation may be
rejected. If a fixed price is required, an Offer will be rejected if the total possible cost to the District cannot be
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determined. Offerors will not be given an opportunity to correct any material nonconformity. Any deficiency
resulting from a minor informality may be cured or waived at the sole discretion of the Procurement Officer.
(d) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it is
unreasonable as to price.
(e) Unbalanced Bidding. The district may reject an Offer as nonresponsive if the prices bid are materially unbalanced
between line items or subline items. A bid is materially unbalanced when it is based on prices significantly less than
cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a
reasonable doubt that the bid will result in the lowest overall cost to the District even though it may be the low
evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.
SIGNING YOUR OFFER: Every Offer must be signed by an individual with actual authority to bind the Offer. (a)
If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual doing
business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the individual
is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted in the partnership name,
followed by the words by its Partner, and signed by a general partner. (c) If the Offeror is a corporation, the Offer
must be submitted in the corporate name, followed by the signature and title of the person authorized to sign. (d) An
Offer may be submitted by a joint venturer involving any combination of individuals, partnerships, or corporations. If
the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every
participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of
participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer
must state that is has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization
to bind the principal.
SUBMITTING CONFIDENTIAL INFORMATION: For every document Offeror submits in response to or with
regard to this solicitation or request, Offeror must separately mark with the word "CONFIDENTIAL" every page, or
portion thereof, that Offeror contends contains information that is exempt from public disclosure because it is either
(a) a trade secret as defined in Section 30-4-40(a)(1), or (b) privileged and confidential, as that phrase is used in
Section 11-35-410. For every document Offeror submits in response to or with regard to this solicitation or request,
Offeror must separately mark with the words "TRADE SECRET" every page, or portion thereof, that Offeror contends
contains a trade secret as that term is defined by Section 39-8- 20 of the Trade Secrets Act. For every document Offeror
submits in response to or with regard to this solicitation or request, Offeror must separately mark with the word
"PROTECTED" every page, or portion thereof, that Offeror contends is protected by Section 11-35-1810. All
markings must be conspicuous; use color, bold, underlining, or some other method in order to conspicuously
distinguish the mark from the other Mandatory for all solicitations. Table of Clauses (SEP 2017) 12 Clause # Text
Guidance on Use text. Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or
protected. If your response, or any part thereof, is improperly marked as confidential or trade secret or protected, the
District may, in its sole discretion, determine it nonresponsive. If only portions of a page are subject to some protection,
do not mark the entire page. By submitting a response to this solicitation or request, Offeror (1) agrees to the public
disclosure of every page of every document regarding this solicitation or request that was submitted at any time prior
to entering into a contract (including, but not limited to, documents contained in a response, documents submitted to
clarify a response, and documents submitted during negotiations), unless the page is conspicuously marked "TRADE
SECRET" or "CONFIDENTIAL" or "PROTECTED", (2) agrees that any information not marked, as required by
these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees
that, notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other financial figures
used to determine the award, as well as the final contract amount, are subject to public disclosure. In determining
whether to release documents, the State will detrimentally rely on Offeror's marking of documents, as required by
these bidding instructions, as being either "Confidential" or "Trade Secret" or "PROTECTED". By submitting a
response, Offeror agrees to defend, indemnify and hold harmless the District, its officers and employees, from every
claim, demand, loss, expense, cost, damage or injury, including attorney's fees, arising out of or resulting from
withholding information by the District, that Offeror marked as "confidential" or "trade secret" or "PROTECTED".
(All references to S.C. Code of Laws.)
SUBMITTING A PAPER OFFER OR MODIFICATION: (a) All prices and notations should be printed in ink or
typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid. Do not
modify the solicitation document itself (including bid schedule). (b) (1) All copies of the offer or modification, and
any other documents required to be submitted with the offer shall be enclosed in a sealed, opaque envelope or package.
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(2) Address to the Office of Procurement Services as specified in the Solicitation (3) The envelope or package must
show the time and date specified for opening, the solicitation number, and the name and address of the bidder. If the
offer or modification is sent by mail or special delivery service (UPS, Federal Express, etc.), the outermost envelope
or wrapper must be labeled "OFFER ENCLOSED" on the face thereof. (c) If you are responding to more than one
solicitation, submit each offer in a separate envelope or package. (d) Submit the number of copies indicated on the
Cover Page. (e) Facsimile or e-mail offers, modifications, or withdrawals, will not be considered unless authorized by
the Solicitation.
TAXPAYER IDENTIFICATION NUMBER: (a) If Offeror is owned or controlled by a common parent as defined
in paragraph (b) of this provision, Offeror shall submit with its Offer the name and TIN of common parent.
(b) Definitions: "Common parent," as used in this provision, means that corporate entity that owns or controls an
affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the
Offeror is a member. "Taxpayer Identification Number (TIN)," as used in this provision, means the number required
by the Internal Revenue Service (IRS) to be used by the Offeror in reporting income tax and other returns. The TIN
may be either a Social Security Number or an Employer Identification Number.
(c) If Offeror does not have a TIN, Offeror shall indicate if either a TIN has been applied for or a TIN is not required. If
a TIN is not required, indicate whether (i) Offeror is a nonresident alien, foreign corporation, or foreign partnership
that does not have income effectively connected with the conduct of a trade or business in the United States and does
not have an office or place of business or a fiscal paying agent in the United States; (ii) Offeror is an agency or
instrumentality of a state or local government; (iii) Offeror is an agency or instrumentality of a foreign government;
or (iv) Offeror is an agency or instrumentality of the Federal Government.
VENDOR REGISTRATION: Offerors who have not provided products/services to the District in the past or within
the past three years should complete a W-9 and submit it with your offer.
WITHDRAWAL OR CORRECTION OF OFFER: Offers may be withdrawn by written notice received at any
time before the exact time set for opening. If the Solicitation authorizes facsimile offers, offers may be withdrawn via
facsimile received at any time before the exact time set for opening. A bid may be withdrawn in person by a bidder
or its authorized representative if, before the exact time set for opening, the identity of the person requesting
withdrawal is established and the person signs a receipt for the bid. The withdrawal and correction of Offers is
governed by S.C. Code Section 11-35-1520 and Regulation 19-445.2085.
II. INSTRUCTIONS TO OFFERORS - B. SPECIAL INSTRUCTIONS
BACKGROUND CHECKS: The vendor and all representatives of the vendor must have an acceptable background
check to enter school property. At a minimum, the Bidder shall obtain a complete South Carolina statewide criminal
background investigation for all individuals and employees performing work or services for Bidder or any other
entities such as subcontractors, sub-sub-contractors, and consultants who will perform work or a service on this
project. In the event that the individual being investigated is from out of state, the criminal background investigation
shall be broadened to include their home state, as well as the state of South Carolina as outlined above. The company
providing such information must be recognized by local law enforcement agency as qualified to do so. In addition,
the Bidder shall check employees against the National Database of Registered Sex Offenders. Any individual that is
registered as a sex offender will not be permitted on school property. All costs associated with these criminal
background checks are the responsibility of the bidder. The District reserves the right to request a copy of SLED
checks on any representatives of the Vendor who will be on District property. The District reserves the right to deny
access to any employee, contractor of person caused to be present on District property by the vendor/contractor.
Removal of employees on this basis shall not disrupt the project schedule or cost.
CLARIFICATION: Pursuant to Section 11-35-1520(8), the Procurement Officer may elect to communicate with
you after opening for the purpose of clarifying either your offer or the requirements of the solicitation. Such
communications may be conducted only with Offerors who have submitted an offer which obviously conforms in all
material aspects to the solicitation. Clarification of an offer must be documented in writing and included with the
offer. Clarifications may not be used to revise an offer or the solicitation.
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2026-031 Lighting Replacement at
Chapin High School Athletic Fields

PROTESTS: (This only applies to contracts exceeding $50,000.00.) Bidders desiring to exercise protest rights
under Section 4210 of the District Procurement Code should direct all correspondence to:
Lauren Bove, Coordinator of Procurement
School District Five of Lexington and Richland Counties
1020 Dutch Fork Road
Irmo, SC 29063
Fax: 803-476-8140
E-Mail: lbove@lexrich5.org
SITE VISIT - Bidders are strongly encouraged to visit the site(s) prior to bidding to inspect. All visitors are
required to check in at the front office of the school upon arrival.
EVERY RESULTING CONTRACT IS SUBJECT TO ALL TERMS OF THE DISTRICT PROCUREMENT
CODE INCLUDING LIMITATIONS AS TO DURATION, RIGHTS OF THE DISTRICT TO TERMINATE
AND MEANS OF DISPUTE RESOLUTION. NO RESULTING CONTRACT IS RENEWABLE EXCEPT
TO THE EXTENT PROVIDED IN THE SOLICITATION. NO VENDOR TERMS TAKE PRECEDENCE
OVER THE SOLICITATION AND DISTRICT PROCUREMENT CODE.
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2026-031 Lighting Replacement at
Chapin High School Athletic Fields