Lighting Console for Theater Department

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Dec 15, 2023
Due Date:	Jan 4, 2024
Solicitation No:	180282876
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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180282876

Issue Date: 12/15/2023

Response Deadline: 1/4/2024 03:00 PM (CT)

Contact Information

Contact: Tori Ramsey

Address: Procurement Logistic Services

Middle Tennessee State University

1672 Greenland Drive, P O Box 18

Murfreesboro, TN 37132

Phone: (615) 898-5811

Email: Tori.Ramsey@mtsu.edu

Page 1 of 8 pages

Deadline: 1/4/2024 03:00 PM (CT)

180282876

Event Information

Number:

180282876

Title:

Lighting Console for Theater Department

Type:

ITB (Sealed)

Issue Date:

12/15/2023

Response Deadline: 1/4/2024 03:00 PM (CT)

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Attachments

BID_TERMS_AND_CONDITIONS_Oct_2018.pdf

Download

MTSU Procurement Services Standard Bid Terms and Conditions

Ethnicity Report Form.doc

Download

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

W9 2023.pdf

Download

Please complete attached W9

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, I will comply

(Required: Check if applicable)

2 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This

does not mean that other departments are required to purchase under this ITB.

Yes, I will comply

(Required: Check if applicable)

3 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Required: Check if applicable)

Page 2 of 8 pages

Deadline: 1/4/2024 03:00 PM (CT)

180282876

4 Payment Term Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1%/15 days, Net 30

days). Proposer is not required to submit a payment discount, however the University will attempt to take advantage

of any payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before

30 days. Payment terms for less than thirty (30) days will not be considered and may cause your entire proposal be

considered non-compliant.

(Required: Maximum 1000 characters allowed)

5 State Contracts

Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

6 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

7 Licenses, Permits, and Certificates

All Proposers must have all Licenses, Permits, and Certificates required by Federal and State Laws for the

performance of this Contract. Procurement Services reserves the right to require Vendors to provide evidence of

possession of all Licenses, Permits, and Certificates. Failure to provide the documents upon request will cause your

bid to be considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.

Yes, I will comply

(Required: Check if applicable)

8 Tax Exempt Institution

MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

9 Tennessee Sales and Use Tax Registration

A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with

the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy

of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an

award of any purchase or contract pursuant to this solicitation.

B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers

in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of

taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to

customers in Tennessee of taxable goods or services.

[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate

No - I do not sell goods or services in Tennessee

(Required: Check only one)

Page 3 of 8 pages

Deadline: 1/4/2024 03:00 PM (CT)

180282876

1 Number of Years in Business

0 Company must have been in business providing audio equipment for three (3) years. Enter the number of years

your company has been in business.

(Required: Numbers only)

1 Award Criteria - All or None

1 An award for this bid shall be made to the lowest responsive and responsible bidder. Additional award criteria:

- Price

- Ability to perform

- Conformity to specifications

- Willing to accept a University Purchase Order

Failure to complete Bid Form or comply otherwise with the Bid Requirements and Specifications, may be cause for

rejection of bid.

Yes, I will comply

(Required: Check if applicable)

1 Independent Price Determination

2 No Proposal shall be considered for award if the price in the proposal was not quoted independently and without

collusion, consultation, communication or agreement relating to any pricing matter with any other Proposer or with

any of Proposers competitors.

Proposers may not submit more than one proposal, nor submit multiple proposals in different forms; including, but

not limited to, submitting a proposal as a Prime Proposer and as a Subcontractor to another prime Proposer. It is

acceptable for an entity to be a subcontractor for more than ONE Proposer.

NOTE: If price-fixing, pricing collusion, multiple proposal submission, or any other behavior prohibited by the terms

contained herein are detected at any time during the course of the contract, the contract shall be deemed null and

void.

Yes, will comply

(Required: Check if applicable)

1 Firm Price Period

3 Proposer agrees that their bid prices or bid discounts will be firm for one (1) year from date of award.

Yes, I will comply

(Required: Check if applicable)

1 Freight on Board (FOB)

4 All Quotations shall be FOB destination. The Term FOB destination shall mean Delivered as specified on the

purchase order with all charges for Transportation and Unloading prepaid by the Vendor/Contractor. All Prices

should include freight and shipping charges. Failure to include these charges shall cause forfeiture of all rights to

collect freight.

Yes, will comply

(Required: Check if applicable)

1 Returns/Refunds

5 Inferior or subpar items will be returned at Vendor's expense either for free replacement or full credit.

Yes, I will comply

(Required: Check if applicable)

Page 4 of 8 pages

Deadline: 1/4/2024 03:00 PM (CT)

180282876

1 Billing Instructions

6 Billing Instructions:

The contractor shall invoice the Institution only after completion of the work described in the purchase

order/contract, and as required below prior to any payment.

The contractor shall submit an invoice, with all necessary supporting documentation, to: Institution’s billing address:

Such invoice shall clearly and accurately detail the following required information.

Invoice/reference number; (assigned by the contractor) Invoice date;

Contract and/or purchase order number; (assigned by the Institution)

Account name; procuring Department and Requestor’s Name

Account/customer number; (uniquely assigned by the contractor to the above-referenced account name; Contractor

name;

Contractor federal employer identification number;

Contractor contact (name, phone, and/or fax for the individual to

Contact with billing questions);

Contractor remittance address;

Description of delivered item or service; and total amount due for delivered item or service.

The contractor understands and agrees that the invoice shall; include only charges for service described in

contract or purchase order and in accordance with payment terms and conditions set forth in contract or purchase

order; not include any future work but will only be submitted for completed service; and not include sales tax or

shipping charges (unless otherwise stipulated in the contract or purchase order).

The contractor agrees that timeframe for payment (and any discounts) begins when the Institution is in receipt of a

correct invoice meeting the minimum requirements above.

Yes, I will comply

(Required: Check if applicable)

1 Purchase Order Release

7 A Purchase Order will be prepared and sent to the Awarded Vendor to establish contract. The University Purchase

Order will be the contract for the University. If awarded Vendor attempts to secure a signed contract after the bid

opening their bid will be rejected and University will move to the next lowest vendor.

Yes, I will comply

(Required: Check if applicable)

1 Expansion of Services

8 At INSTITUTION’S sole discretion, it may request an expansion or reduction of the services provided by the

CONTRACTOR herein, at which time the parties shall negotiate in good faith commensurate with the expansion or

reduction.

Yes, I will comply

(Required: Check if applicable)

1 Waiver of Minor Deviations

9 Institution may waive minor variances in a Vendor’s proposal. Such a waiver does not change the specifications of

the ITB.

2 Open Records Act

0 All proposals shall become public documents of the State of Tennessee, open for review by the public in

accordance with the requirements of the Tennessee Open Records Act. If an ITB is re-advertised, all prior offers

and/or proposals shall remain closed to inspection by the bidders and/or public until evaluation of the responses to

the re-advertisement is complete.

Yes, I will comply

(Required: Check if applicable)

Page 5 of 8 pages

Deadline: 1/4/2024 03:00 PM (CT)

180282876

Lighting Console for Theater Department

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