Licensed Promotional Products Contract
| Agency: | Clemson University |
|---|---|
| State: | South Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 15, 2024 |
| Due Date: | Mar 27, 2024 |
| Solicitation No: | 182784647 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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Bid Information
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Contact Information
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Bid Documents
Bid Attachments
| File Name | Description | File Size | ||||
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182784647 Scope of Work.pdf |
Scope of work for licensed promotional products. | 224 KB | ||||
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182784647 Pricing Scenario Spreadsheet.xlsx |
Pricing scenario spreadsheet that must be completed and submitted with response. | 18 KB | ||||
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Clemson University Standard Bidding Terms effective November 15, 2020.pdf |
Standard Bidding Terms | 261 KB | ||||
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IMPORTANT TAX NOTICE.doc |
Withholding Requirements for Payments to Nonresidents. | 29 KB | ||||
|
Clemson University Standard Terms of Purchase effective November 15, 2020.pdf |
Standard Terms of Purchase | 331 KB | ||||
Attachment Preview
Licensed Promotional Products
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Scope of Work
I. Scope of Solicitation
II. Instructions to Offerors
III. Scope of Work / Specifications
IV. Terms and Conditions - Special
V. Pricing Scenario Spreadsheet
VI. Appendices
I. SCOPE OF SOLICITATION
Clemson University is seeking to establish contracts with approved suppliers/licensees to provide
licensed products to Clemson University. A supplier/licensee must have a Clemson license with
the Collegiate Licensing Company (CLC) with certified suppliers/licensees to produce licensed
promotional products for internal consumption.
This contract is designed to offer the best possible discounted pricing for items purchased,
achieve cost savings through a single bid process, and eliminate random purchasing by end users
as detailed in the Scope of Work/Specifications in Section III below.
By submitting a bid, each vendor shall acknowledge that it has carefully read all sections of this
solicitation, including all forms, schedules, and exhibits hereto, and has fully informed itself of
all existing conditions and limitations. All information requested herein not submitted at the
time of bid submission shall result in the rejection of the bid.
II. INSTRUCTIONS TO OFFERORS
Regardless of specific requirements below or in this document, Offerors are required to submit
their proposal electronically through the Clemson University online bidding system. To do so
you must login (registering first) at https://clemson.ionwave.net/Login.aspx, and follow specific
instructions for this solicitation. You should register several days in advance of the bid closing
date so you can be approved and login in time to submit a response.
INFORMATION FOR OFFERORS TO SUBMIT - In addition to information requested
elsewhere in this solicitation, Offerors should submit the following information for purposes of
evaluation:
1. The successful Offeror shall provide satisfactory evidence of all required insurance
coverage and licenses before PERFORMANCE.
2. QUALIFICATIONS - MANDATORY MINIMUM: Provide a detailed, narrative
statement providing adequate information to establish that you meet all the requirements
stated in subparagraph (a. – c.) below. Include all appropriate documentation. Failure to
provide this information may result in the rejection of your offer. To be qualified to
receive an award, you must meet the following mandatory minimum qualifications:
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a. Must be a company engaged in the business of providing the services described
herein for a minimum of five (5) years. Indicate the number of years your firm
has been in business.
b. The Susseccful Offerors must be currently certified with CLC College Licensing,
maintain a license in good standing, and follow all licensing protocols as per
Section III Scope of Work, Section 2. All businesses or organizations desiring to
use the Clemson University trademarks in any manner and for any purpose must
be licensed to do so. The University has contracted with the CLC College
Licensing (CLC) to issue on its behalf. This solicitation involves Clemson
University logos. Therefore, offerors are required to be licensed through CLC
and be currently approved by the Clemson University Official prior.
c. The Procurement Officer may, in his discretion, consider (1) the experience of a
predecessor firm or of a firm’s key personnel which was obtained prior to the
date the offeror was established, and/or (2) any subcontractor proposed by
Offeror.
d. Offerors must be prepared to submit, within 24 hours of request, references of
higher education universities, provide a list of the Promotional items sold to the
universities within the past three (3) years, and include a list of current contract
with higher education entities. The list is to include college name, contact name,
phone number, eMail address, and a list of Promotional items provided to them.
e. List any pending litigation, liens, or claims of more than $2,000 involving your
firm.
3. Supplier Registration in buyWays – The successful Offeror must be an active supplier in
Clemson University’s buyWays system. If the Offeror is not an active supplier, the
Offeror agrees to complete their supplier registration within three (3) business days of
receiving an email invitation to register. The invitation will be sent from
support@sciquest.com.
4. Enter pricing in the online bidding system where indicated.
5. Be sure to see the Event Activities in the online bidding system for details on deadlines
for questions and/or pre-bid meetings and site visits.
6. All questions must be submitted in the online bidding system under the Questions Tab.
All offerors are charged with a duty to inquire. Submitting an offer represents that the
offeror has read and understands the solicitation and that its offer is made in compliance
with the solicitation. Offerors are expected to examine the solicitation thoroughly and
should request an explanation of any ambiguities, discrepancies, errors, omissions, or
conflicting statements in the solicitation. Failure to do so will be at the Offeror’s risk.
III. SCOPE OF WORK / SPECIFICATIONS
Clemson University seeks to establish a contract for various licensed promotional products
including but not limited to hard goods, apparel, and above-average quality specialty items as
described herein.
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1. General
a. Clemson University’s remote locations throughout the State of South Carolina are
not obligated to use services under this contract, although they may choose to do
so if agreed upon by the Successful Offerors and the remote locations.
b. The successful Offeror's products must comply with the Consumer Product Safety
Improvement Act (CPSIA), and Food and Drug Administration Act (FDA) and be
in compliance with the South Carolina State as applicable.
c. Successful Offerors must comply with regulations for the presence of certain
chemicals in consumer products. All chemicals received at Clemson University
require access to a Material Safety Data Sheet (MSDS) Web Portal or a hard copy
of the MSDS.
d. Successful Offeror must be able to provide, but not limited to, hard goods,
apparel, and above-average quality specialty items.
i. Examples of categories:
1. Hard goods – cups, tote bags, pens, lunch bags, backpacks, USB
drivers, pads, etc.
2. Apparel goods – hats, tee shirts, gloves, sweatshirts, etc.
3. Specialty goods – Umbrellas, mugs, pens, polos/shirts, sweaters,
etc.
e. Clemson University must have access to list pricing upon request and over the
course of the contract.
f. The absence of detailed specifications or the omission of detailed descriptions
shall mean that only the best commercial practices are to prevail and that only
first-quality materials and quality are to be used. All interpretations of the
specifications shall be made from this statement. It is understood that the
specifications or references to available specifications shall be sufficient to make
the terms of such specifications binding on the contractor.
g. Offerors are responsible for possessing appropriate licenses.
h. The contractor shall provide and pay for all materials, tools, equipment, labor and
professional and non-professional services and shall perform all other acts and
supply all other things necessary, to fully and adequately perform and complete
the work.
i. Offeror(s) are required to file a yearly contract usage report to include the
participating agency name, contract cost, and realized discounted savings. This
usage report will be due within fifteen (15) days after the contract’s renewal or
expiration date. These reports will be submitted to Clemson University
Procurement Department, Attention: Beth Perry: kbperry@clemson.edu.
j. Any product the vendor retains due to overruns, unclaimed products, production
errors, or any reason may not be sold or given away by the vendor. These
products may be dispensed with in the following manner:
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i. Preferred: Products may be relinquished to Clemson University, where
items will be donated to local charities and/or organizations at the
discretion of Clemson University. These relinquishments may be arranged
with the contract manager, Beth Perry, 864-656-3249,
kbperry@clemson.edu.
ii. Or offerors may permanently remove all Clemson logos, artwork,
customization, etc., and must be made permanently unrecognizable or
removed completely from each product.
iii. Or products must be permanently destroyed by the Offeror (s).
k. Tiger Paw
i. It is critical to be aware the Tiger Paw is extremely challenging to
embroider and through research, the smallest approved embroidered Tiger
Paw must be 1.25 inches by 1.25 inches. In addition, as noted in the
Clemson Brand Guidelines, the paw can only be reproduced in either
orange (PMS 165) or white.
l. Department Designation
i. On all internal consumption purchases/orders the Department name is
required to be placed on the product. There are no exceptions to this
policy. This policy is put in place to eliminate competition between
internal consumption and the local retail marketplace.
ii. Due to Clemson’s agreement with Nike, competitors such as Adidas,
Reebok, Puma, Under Armour, Starter, and/or their respective
subsidiaries, affiliates, brands, controlled brands, or licensees are not
permitted to co-brand with Clemson’s marks.
m. Clemson University reserves the right to purchase products for resale by any
awardee with a Retail License through CLC. These awardees must obtain
approval before the job is performed by the Director of Licensing or his
designee(s) and provide monthly royalty reporting as dictated by the CLC.
2. Licensing Requirements
a. All businesses or organizations desiring to use the Clemson University trademarks
in any manner and for any purpose must be currently licensed with the Collegiate
Licensing Company (CLC), which the University has contracted with on its
behalf.
b. All successful offerors must maintain licensing and good standing with the CLC.
Failure to do so may result in the termination of a contract supplier.
c. All successful offerors must submit all artwork for internal orders through Brand
Manager 360 for approval before production.
d. Per Clemson University’s Office of University Relations, there are restrictions
and guidelines that each successful Offeror will need to follow when using the
Clemson University word marks, seal, or Tiger Paw on official announcements or
communications. Specifically, the University’s seal is restricted to the president,
the Board of Trustees, and groups and users created or designated by the
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president’s office. Successful offers shall familiarize themselves and stay current
with these guidelines and restrictions. More information can be found here:
https://www.clemson.edu/brand/guide/logo.html.
3. Orders & Invoicing
a. If the item purchased is on sale or under another promotion, Clemson University
will receive the lower prices at the time of purchase.
b. The percentage off will remain constant during the duration of the contract and all
renewals unless a higher discount is offered.
c. Set-up fees may not be charged on reprint orders.
d. Successful Offeror will invoice only for items received.
e. Successful Offeror will obtain approval from the ordering department before
finalizing any order when delivery is anticipated to be more than ten days.
f. Orders resulting from this contract will be initiated by the campus end-user with
any of the awarded Offerors(s).
g. Invoices must clearly reflect items, quantity, purchase order numbers, contract
rates, and discounts.
h. Successful Offeror must accept the Visa Procurement Card as a form of payment
along with the ability to accept purchase orders through buyWays (Jaggaer,
Procurement System).
i. Clemson University reserves the right to negotiate greater discounts on a per-
order basis.
4. Deliveries
a. Delivery must communicate delivery dates to the campus end-user prior to
placing any orders.
IV. TERMS AND CONDITIONS – SPECIAL
An Award will be made up to eight (8) Offerors that is responsive and are responsible. This
contract is designed to offer the best possible discounted pricing for items purchased to achieve
cost savings through a single bid process and eliminate random purchasing by end users.
V. PRICING SCENARIO SPREADSHEET
All offerors are to complete the Bidding Schedule located in the online bidding system under the
attachments tab. The bidding schedule must be filled in completely unless indicated otherwise.
The completed bidding schedule and other required documentation provided in the online
bidding system under the attachments tab must be included in your bid submission. Failure to do
so may result in the rejection of your bid. Prices must include a minimum discount of 12% or
greater.
VI. APPENDICES
Pricing Scenario Spreadsheet - Customization – offerors should calculate customization for
clothing as a front left chest application no larger than 4 inches x 4 inches. For all other items,
suppliers should apply the maximum allowable space on the item for logo applications. More
information regarding logos and branding standards can be found here:
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