Library Contracting Services ***The RFP closing date and time has been  extended  from 3:00 PM on April 17, 2026 to 3:00 Pm  on April 20, 2026 *** Addendum 1 (PDF, ) Addendum 2 (PDF, )

MONTGOMERY COLLEGE OFFICE OF PROCUREMENT
RFP NO.: E926-006
RFP TITLE: LIBRARY CONTRACTING SERVICES
RFP CLOSING DATE/TIME: April 17, 2026 @ 3:00 PM
ADDENDUM #1
ISSUED: April 8, 2026
QUESTION & ANSWER
PURPOSE OF ADDENDUM:
* To provide answers to all questions received by the April 7, 2026 question submittal deadline
outlined in Request for Proposal (RFP).
All other specifications, terms and conditions remain unchanged.
Patrick Johnson, MBA, CPPB
Director of Procurement
Please sign below to acknowledge receipt of this Addendum and return with the Technical
Proposal submission. If Technical Proposal was submitted prior to issuance of any addenda,
addenda acknowledgements shall be submitted under separate email. Failure to return this
Acknowledgement of Addendum may deem a proposal nonresponsive.
NOTE: ACKNOWLEDGEMENT OF RECEIPT OF RFP ADDENDA WILL NOT BE ACCEPTED BY
FACSIMILE.
___________________________________ ____________________________________
Company Name Authorized Signature
___________________________________ ____________________________________
Date Printed/Typed Signature
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MONTGOMERY COLLEGE OFFICE OF PROCUREMENT
RFP NO.: E926-006
RFP TITLE: LIBRARY CONTRACTING SERVICES
RFP CLOSING DATE/TIME: April 17, 2026 @ 3:00 PM
ADDENDUM #1
ISSUED: April 8, 2026
QUESTION & ANSWER
Vendor Questions: Montgomery College Answers:
Work Distribution: For contracts with The resultant contract is being awarded to one
multiple awardees, how does the College firm only.
ensure a fair and equitable distribution of
work requests? Is there a mandatory
rotation, or is it based on the first vendor to
respond?
Compliance: What mechanisms are in place See above answer
to ensure that department-level hiring
managers are utilizing all awarded MFD
vendors rather than defaulting to a single
firm?
Past Utilization: Will the College provide See above answer
data on the utilization rates of MFD firms
versus non-MFD firms under the previous
iteration of this contract?
The 2021 solicitation listed very different The insurance requirements outlined in the
insurance requirements with the limits for 2021 solicitation had been in place for many
2026 significantly higher than in 2021. We years prior to 2021, and are now considered
believe that for staffing services contract, the outdated. As recommended by our Office of
$2,000,000 limit is excessive. Would the General Counsel, the insurance requirements
Government be willing to reduce these set forth in Solicitation E926-006 bring the
levels? (see below for comparison and College into compliance with current
requested reduction): standards.
Commercial General Liability Insurance
2021: $300,000 combined single limit of
bodily injury
2026: $2,000,000 per occurrence for
personal injury:
Request: Reduce to $1,000,000 per
occurrence of personal injury
Property Damage Liability
2021: $300,000 combined single limit of
property damage
2026: Not less than $2,000,000 for each
accident.
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MONTGOMERY COLLEGE OFFICE OF PROCUREMENT
RFP NO.: E926-006
RFP TITLE: LIBRARY CONTRACTING SERVICES
RFP CLOSING DATE/TIME: April 17, 2026 @ 3:00 PM
ADDENDUM #1
ISSUED: April 8, 2026
QUESTION & ANSWER
Request: reduce to $300,000 for each
accident
Can the Government please confirm that All bidder information clearly marked as
contract financial records and other confidential and/or proprietary, will not be
submissions marked and proprietary and disclosed to any third parties.
confidential will not be disclosed to any third
parties?
In addition to the marking of proprietary Yes.
and confidential information, would the
Government be willing to sign a Non-
Disclosure Agreement regarding submitted
financial information?
Resumes / Staffing Approach: Submission of candidate resumes is
Should Offerors submit resumes for unnecessary for the proposal process. We
specific proposed candidates at the time of currently do not have vacancies that require
proposal submission, or will immediate assignment.
representative/sample resumes for each
labor category be sufficient?
If specific candidates are proposed, are
Offerors expected to commit those
individuals for immediate assignment upon
award?
Staffing Volume & Demand: The current staffing numbers for the positions
Can the College provide estimated annual documented in the proposal are as follows:
staffing volumes or the typical number of * Access Services Specialist: 13
concurrent positions by labor category? * Library Technical Services Assistant: 3
* Librarian: 11
Response Time Expectations: Depending on the urgency to recruit and
What is the expected turnaround time from availability of qualified candidates to
issuance of a Work Request to submission of interview, 3-4 weeks.
qualified candidates?
Assignment Duration & Scheduling: Work hours are assigned based on staffing
What is the typical duration range for short- needs. The range is between 20-25 for part-
term and long-term assignments? time and up to 40 for full-time. The length of
Are assignments generally full-time, part- contract assignments can range from one
time, or variable schedules? semester to a full academic year.
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MONTGOMERY COLLEGE OFFICE OF PROCUREMENT
RFP NO.: E926-006
RFP TITLE: LIBRARY CONTRACTING SERVICES
RFP CLOSING DATE/TIME: April 17, 2026 @ 3:00 PM
ADDENDUM #1
ISSUED: April 8, 2026
QUESTION & ANSWER
Pricing Considerations: We do not offer overtime. Contract employee
Is overtime required and should overtime be hours are limited to 40 hours max.
priced separately?
Work Location: It is our practice for contract employees to
Will contracted staff be required to work work on-site for the duration of their
fully on-site, or is any remote/virtual work employment. However; they can be afforded
anticipated for certain roles? one day of telework per week at the discretion
of the supervisor, pending any on-site staffing
needs.
Background Checks / Onboarding Yes. This is handled by Human Resources.
Requirements:
Are there specific background check,
badging, or onboarding requirements that
must be completed prior to staff placement?
Performance Reporting If monthly reporting is in reference to the
Does Montgomery College have a preferred contract employee's performance, there is an
format or template for monthly reporting and expectation that the offeror has established
performance evaluations? procedures for check-in meetings and
performance discussions with the direct
supervisor. HR doesn't require a written
performance evaluation for contract
employees.
Incumbent Information Yes. The employment of current incumbent
Is there a current incumbent contractor staff ends by June 30 so there will be no
providing these services, and will transition overlap.
support or incumbent staff retention be
considered?
************************END OF QUESTIONS AND ANSWERS***********************
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