Library Automated Patron Notification and Renewal Telephone System

Agency: City of Irving
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
  • 811213 - Communication Equipment Repair and Maintenance
Posted Date: Mar 13, 2026
Due Date: Apr 2, 2026
Solicitation No: 3B003-26C
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Bid Information

Type Informal Bid
Status Issued
Number 3B003-26C (Library Automated Patron Notification and Renewal Telephone System)
Issue Date & Time 3/13/2026 08:30:00 AM (CT)
Close Date & Time 4/2/2026 03:30:00 PM (CT)
Question Cut Off Date 3/25/2026 12:00:00 PM (CT)
Notes

The City of Irving Library Department is seeking a solution for handling automated telephone notifications to library patrons and inbound call handling, including an automated item renewal service/information line.

Any questions or requests for clarification should be submitted under the questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued.

The City of Irving strongly encourages bidders to submit their response to this bid electronically. Please call the individual listed on the bid if you require assistance with this submittal. Electronic bidding will eliminate errors and unnecessary work and is more friendly to the environment. Your cooperation is greatly appreciated

Contact Information
Name Chantel L. Winfield, Purchasing Agent
Address 835 W. Irving Blvd
Irving, TX 75060 USA
Phone (972) 721-7723
Fax
Email cwinfield@IrvingTX.gov
Bid Documents
Document name Format
Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 9015807
Bid Attachments
File Name Description File Size

11 items in 1 pages
3B003-26C - Library Automated Patron Notification&Renewal Telephone Sys Specs. final.pdf (please login to view this document) 3B003-26C - Library Automated Patron Notification&Renewal Telephone Sys Specs 99 KB 336266 7271957
A-1 - Standard Terms and Conditions FINAL rev. 5.21.20.pdf (please login to view this document) A-1 - Standard Terms and Conditions 175 KB 336266 7268534
B-1 - General Instructions to Bidders rev. 8.1.24.pdf (please login to view this document) B-1 - General Instructions to Bidders 116 KB 336266 7268537
B-2 - Special Instructions to Best Value Bidders rev. 7.19.24.pdf (please login to view this document) B-2 - Special Instructions to Best Value Bidders 115 KB 336266 7268588
C-1 - Conflict of Interest Instructions rev. 10-2015.pdf (please login to view this document) C-1 - Conflict of Interest Instructions 112 KB 336266 7269191
C-2 - Conflict of Interest Questionnaire rev. 10-2015.pdf (please login to view this document) C-2 - Conflict of Interest Questionnaire 459 KB 336266 7269198
D-1 - Standard Insurance Requirements Rev 7.7.21.pdf (please login to view this document) D-1 - Standard Insurance Requirements 135 KB 336266 7269233
D-4 - Insurance Affidavit.pdf (please login to view this document) D-4 - Insurance Affidavit 109 KB 336266 7269261
E-1 - Environmental Commitment & Compliance.pdf (please login to view this document) E-1 - Environmental Commitment & Compliance 59 KB 336266 7269265
F1 - Good Faith Effort Program Overview 8.8.25.pdf (please login to view this document) F1 - Good Faith Effort Program Overview 794 KB 336266 7269271
H-7-M - Standard Contract & Acknowledgement - Services rev. 6.5.23.pdf (please login to view this document) H-7-M - Standard Contract & Acknowledgement - Services 149 KB 336266 7269276
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