Library A/C Installation and Restoration

City of La Marque
1111 Bayou Road
La Marque, Texas 77568
REQUEST FOR PROPOSALS
FOR CONSTRUCTION SERVICES
FOR ARPA 2473
Library A/C Installation and Restoration
This project is being supported, in whole, by federal award number [RCP-056096]
allocated to the City of La Marque under the Coronavirus State and Local Fiscal Recovery Funds (SLFRF)
by the U.S. Department of the Treasury. All funds must be expended by December 31, 2026.
RFPs to be received on:
May 6, 2026, 10:00 A.M.
Prepared By: Public Works
[Procurement Reference #2473]

American Rescue Plan Act (ARPA)
Cover Letter/Notice
Request for Proposals (RFP) - Construction Services
Date: April 15, 2026
Re:SolicitationofConstructionServicesfortheLibraryA/CInstallationandRestorationfundedwithCoronavirus
State and Local Fiscal Recovery Funds (SLFRF) allocated under the American Rescue Plan Act (ARPA)
CityofLaMarquehasreceivedanallocationofCoronavirusStateandLocalFiscalRecoveryFunds(SLFRF)funded
by the American Rescue Plan Act (ARPA) and is issuing a Request for Proposals (RFP) to solicit responses for a
construction contract. The RFP solicitation is to assist the City of La Marque in providing construction services
for projects funded with its allocation of ARPA funds.
TheSolePointofContactforthissolicitationmayprovideinformationregardingthisRFP.RefertotheSchedule
of Events and Selection Summary in Section 1 of this document for response details.
Respondent is responsible to ensure that their RFP response is received in a timely manner and that
it contains all elements of the RFP including all required forms and any addendums issued. Respondent should
completetheSolicitationResponseCoverSheet/AcknowledgementofAddenda/SubmissionChecklistcontained
inAttachmentAandallotherrequirementsidentifiedintheRFP.RFPresponsesreceivedafterthedeadlinewill
not be opened and therefore not evaluated or considered for award, regardless of whether or not the delay
was outside the control of the submitting provider. City of La Marque reserves the right to negotiate with any
and all service providers submitting timely responses, to reject any and all bids, and to select multiple
respondents if it deems and/or desires to do so.
CityofLaMarqueisanAffirmativeAction/EqualOpportunityEmployer.MinorityBusinessEnterprises,Small
Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit
proposals.
Sincerely,
Amanda Hobby
Assistant Director of Public Works
City of La Marque
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TABLE OF CONTENTS PAGE
SECTION 1 - SCHEDULE OF EVENTS AND SELECTION SUMMARY 5
1.1 SCHEDULE OF EVENTS 6
1.2 SELECTION OF RESPONDENT(S) 6
SECTION 2 - INTRODUCTION 6
2.1 GENERAL DESCRIPTION OF THE SCOPE OF WORK (SOW) 6
2.2 CONSIDERATION OF AWARD 7
2.3 CONTRACT AWARD 7
2.4 TERM OF CONTRACT 7
2.5 BID ACCEPTANCE 7
2.6 REQUEST FOR ADDITIONAL INFORMATION 8
2.7 PROHIBITED COMMUNICATION 8
2.8 ALTERATIONS, MODIFICATIONS, AND WITHDRAWALS 9
2.9 TERMINATION CONDITIONS 9
2.10 TRANSITIONAL PERIOD 10
SECTION 3 - SCOPE OF WORK/TECHNICAL SPECIFICATIONS 10
3.1 MINIMUM REQUIREMENTS 10
3.2 SCOPE OF SERVICES 11
3.3 KEY TASKS 11
3.4 TECHNICAL REQUIREMENTS 12
3.5 TERMS AND CONDITIONS 18
SECTION 4 - EVALUATION CRITERIA 19
4.1 RESPONSIVENESS OF QUALIFICATION SUBMISSION 19
4.2 FINANCIAL STABILITY OF RESPONDENT 19
4.3 TECHNICAL COMPETENCE REQUIREMENTS 19
4.4 EVALUATION MATRIX 19
SECTION 5 - SUBMISSION REQUIREMENTS 20
5.1 STATEMENT OF INTEREST 20
5.2 EXPERIENCE AND RELEVANT QUALIFICATIONS 21
5.3 CAPACITY TO PERFORM 21
5.4 FINANCIAL STABILITY 21
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TABLE OF CONTENTS PAGE
5.5 LEGAL ACTIONS 22
5.6 PRICING 22
LIST OF EXHIBITS 23
EXHIBIT A: PROJECT SCOPE OF WORK 24
EXHIBIT B: REQUIRED CONTRACT PROVISIONS 25
EXHIBIT C: PREVAILING WAGE DECISIONS 37
EXHIBIT D: OTHER RELEVANT INFORMATION/SPECIAL CONDITIONS FOR CONSTRUCTION 38
LIST OF REQUIRED INFORMATION - ATTACHMENTS A THROUGH L 45
ATTACHMENTA:SOLICITATIONRESPONSECOVERSHEET/ACKNOWLEDGEMENTS&CHECKLIST 46
ATTACHMENT B: PRICING SHEET 48
ATTACHMENT C: SYSTEM FOR AWARD MANAGEMENT (SAM.GOV) RECORD SEARCH 49
ATTACHMENT D: CUSTOMER/CLIENT REFERENCES 51
ATTACHMENT E: INSURANCE REQUIREMENTS 54
ATTACHMENT F: BID, PAYMENT, AND PERFORMANCE BONDS 55
ATTACHMENT G: ETHICS AND CONFLICT OF INTEREST ACKNOWLEDGEMENT 57
ATTACHMENT H: TEC CERTIFICATE OF INTERESTED PARTIES (FORM 1295) 58
ATTACHMENT I: CONFLICT OF INTEREST QUESTIONNAIRE (CIQ) 59
ATTACHMENT J: DISCLOSURE OF LOBBYING ACTIVITIES SF-LLL CERTIFICATION 62
ATTACHMENT K: BIDDER'S CERTIFICATION 64
ATTACHMENT L: NON-COLLUSION AFFIDAVIT 65
APPENDIX I - SAMPLE CONTRACT 66
SECTION 1 - SCHEDULE OF EVENTS AND SELECTION SUMMARY
1.1 SCHEDULE OF EVENTS - ALL DATES ARE TENTATIVE
1.1.1 TheCity,hereinaftercalled"Entity",reservestherighttochangedatesatanytime.Atthesole
discretion of the Entity, events listed in Section 1 are subject to scheduling changes and
cancellation. The Entity will make public any changes to the stated schedule.
1.1.2 Allrequests,questions,orothercommunicationaboutthissolicitationshallbemadeinwriting
and addressed to the Entity's Sole Point of Contact listed in Section 1. Only the Sole Point of
Contact may be contacted regarding required elements for this RFP.
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SCHEDULE OF EVENTS
LIBRARY AC INSTALLATION AND RESTORATION
Procurement Reference #2473
Return questions and responses to the Sole Point of Contact identified below:
NAME: City Clerk PHONE: (409) 938-9259
ADDRESS: 1111 Bayou Road, La Marque, EMAIL: bids@cityoflamarque.org
Texas 77568
ResponsesforthisRFPmustbesubmittedviahanddeliveryormailtotheSolePointofContactidentified
above.
All submissions must contain an original and 3 duplicates.
RFP SCHEDULE
RFP ISSUE DATE: April 15, 2026
RESPONDENT QUESTIONS DUE BY: March 25, 2026, 10:00AM
QUESTIONS ANSWERED BY: Close of Business - April 1, 2026
MANDATORYPRE-PROPOSALCONFERENCE: April 27, 2026, 10:00 AM
On-Site
The Entity shall reject responses 1011 Bayou Road, La Marque, Texas 77568
submitted by firms that do not attend
the mandatory pre-proposal
conference.
MANDATORY SITE VISIT: April 27, 2026, 10:00 AM
On-Site
The Entity shall reject responses 1011 Bayou Road, La Marque, Texas 77568
submitted by firms that do not attend
the mandatory site visit.
RFP RESPONSE DUE DATE: May6,2026,10:00AM(1109-BBayouRoad,LaMarque,
Texas 77568)
ESTIMATED AWARD DATE: June 8, 2026
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1.2SELECTION OF RESPONDENT(S)
1.2.1TheEntityintendstoselectRespondent(s)thatbestmeettheneedsoftheEntityandthatprovidethe
best overall value. The Entity reserves the right to award multiple contracts from the finalist pool of
successful Respondent(s). Respondents will be rated and ranked according to the evaluation criteria
set forth below. The Entity intends to enter into negotiations with the top-ranked Respondent (i.e.,
themosthighlyqualified)andattempttonegotiateafairandreasonableprice;ifnegotiationsfail,the
Entity shall formally end negotiations with that respondent and attempt to negotiate with the next
most highly qualified provider. The Entity shall proceed in like manner until it has contracted with a
sufficient number of providers to respond to the identified scope of work.
1.2.2The Entity reserves the right to check references on any projects performed by the Respondent,
whether provided by the Respondent or known by the Entity.
1.2.3The Entity is not required to accept the lowest cost proposal.
1.2.4The Entity may make such investigation as deemed necessary to determine the ability of the
Respondent to perform the work, and the Respondent shall furnish to the Entity all such information
by the date specified by the Entity.
1.2.5The Entity may conduct such investigations as it deems necessary or appropriate to assist in the
evaluation of any RFP response and to establish the responsibility, qualifications, and financial ability
of the Respondent, their proposed subcontractors, and other persons or organizations submitted
within a Respondent's response to do the work to the Entity's satisfaction within the prescribed time.
1.2.6TheEntityreservestherighttoconductinterviewsofshort-listedRespondent(s)priortomakingafinal
selection.
1.2.7The Entity reserves the right to contact references as deemed necessary to complete its analysis.
See SECTION 4 - EVALUATION CRITERIA, for additional information on how Respondents will be evaluated
and selected.
SECTION 2 - INTRODUCTION
2.1 GENERAL DESCRIPTION OF THE SCOPE OF WORK (SOW) - SEE SECTION 3 AND EXHIBIT A FOR SOW
DETAILS
The Entity is seeking construction contractor(s) experienced in providing (rehabilitation/ demolition/new
construction) services. General details for the project include:
2.1.1 Project Name: Library A/C Installation and Restoration
2.1.2 Project Location: 1011 Bayou Road, La Marque, Texas 77568
2.1.3 General Description: Installation of VRF systems at Library: Remove 4 existing roof top units and
install 4 Variable Refrigerant Flow systems.
2.1.4 Items that are NOT a part of this scope: N/A
2.1.5 TimeofWork: WorkonthisprojectmaybeperformedMonday-Fridayduringthehoursof7:30AM
to 7:30PM. Work may be performed on weekends.
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2.1.6 The scope of work includes all labor, materials, goods and/or services necessary to complete the
project. See SECTION 3 and EXHIBIT A for detailed scope of work. The respondent shall submit a
written copy of all warranty information prior to final acceptance by Entity.
2.2 CONSIDERATION OF AWARD
To be considered for award, respondents must adhere to the requirements, when applicable to
Contractors, as set forth in Exhibit B, including the ARPA Terms and Conditions, Part 200 of the Uniform
AdministrativeRequirements,CostPrinciples,andAuditRequirementforFederalAwardscontainedwithin
this solicitation and provide all other required information and documentation as set forth in this
solicitation.
2.3 CONTRACT AWARD
The Entity may award a Firm Fixed Price Contract. A Respondent's proposal must be responsive to this
solicitationandincludeallrequireddocumentsasinstructedinthesolicitationandlistedintheSolicitation
Response Cover Sheet/Acknowledgement of Addenda/Submission Checklist (Attachment A).
2.4TERM OF CONTRACT
The contract shall be effective upon date of execution (signed by the Entity designee.) The contract term
is projected for a term of ninety (90) calendar days after the Notice to Proceed (NTP) for construction is
issued. Uponexpirationoftheinitialterm,thecontractmay,atthesolediscretionoftheEntity,berenewed
viaanapprovedContractChangeOrderwiththesametermsandconditions. Allworkonthisprojectshall
be completed and accepted by the Entity no later than DATE (not beyond December 31, 2026). A sample
contract is available for review at Appendix I.
2.5BID ACCEPTANCE
2.5.1 Proposalsmustbereceived,timestampedorotherwiseacknowledgedbeforethespecifiedhourand
date. Late submittals WILL NOT be considered under any circumstances. The Entity will not be held
responsibleforanysolicitationresponsethatismishandledpriortoreceiptbytheEntity.TheEntity
willnotberesponsibleforanytechnicalissuesthatresultinlatedelivery,inappropriatelyidentified
documents, or other submission error that may lead to disqualification (including substantive or
administrative) or nonreceipt of the respondent's response.
2.5.2 TheEntityreservestherighttoacceptorrejectanyandallproposals,toacceptanyproposaldeemed
advantageousandtowaiveirregularityintheproposals.Bysubmittingaresponse,theRespondent
acknowledges and will adhere to all specifications as stated within this procurement packet.
2.5.3 ProposalsCANNOTbealteredoramendedaftertheduedate.Anyalterationsmadebeforethedue
timemustbeinitialedbyRespondentorauthorizedagent.Noresponsemaybewithdrawnafterdue
date without approval and based on a written acceptable reason.
2.5.4 The Entity reserves the right to revise or amend the specifications prior to the due date. Such
revisions or amendments, if any, will be announced by amendments or addendums to these
specifications. Copies of such amendments or addendums so issued will be posted to the Entity's
biddingwebsites.IfRespondentdemonstratesjustreasonforachange,theEntitymusthaveatleast
five (5) working days' notice prior to submission due date.
2.5.5 In the event that Respondent finds discrepancies in or omissions from the specifications or other
documentsorbeindoubtastotheirmeaning,RespondentshouldatoncenotifytheEntitySolePoint
of Contact and obtain clarification prior to submitting a response.
2.5.6 AllRespondentsmustmeetorexceedtheminimumspecificationstobeconsideredavalidresponse.
The Entity reserves the right to accept or reject all or any part of any response, waive minor
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technicalities and award the contract either to the lowest responsible Respondent or to the
Respondent who provides goods or services at the best value for the Entity.
2.5.7 If a response contains proprietary information, the Respondent must declare such information as
proprietaryifRespondentdoesnotwantinformationtobecomepublic.TheEntitywillhonorspecific
requestsforconfidentialityforinformationofaproprietarynatureonlytotheextentallowedbylaw
if clearly marked by Respondent as "Proprietary" or "Confidential."
2.5.8 The Respondent agrees to protect the Entity from claims involving infringement of patents or
copyrights.
2.5.9 Thereisnoguaranteeacontractwillbeawarded.TheEntityreservestherighttocancelthisRFPat
any time.
2.5.10 All proposals become public documents and are subject to public review (upon request and as
allowedbylaw).ThesubmissionofanRFPresponsewillconstituterepresentationbytheRespondent
that it understands and has complied with the requirements of the RFP. Submission of a response
indicatestheRFPinformationprovidedwassufficientinscopeanddetailtoconveyunderstandingof
anticipated terms and conditions for performance of the work.
2.5.11 RFP Respondents assume all costs of preparation of the proposal. RFP responses become the
property of the Entity.
2.6REQUEST FOR ADDITIONAL INFORMATION
2.6.1 The Entity will allow written questions and requests for clarification of this solicitation. Questions
must be submitted by email to the Sole Point of Contact listed in Section 1 above. Respondents'
names will be removed from questions in any responses released.
2.6.2 Questionsshallbesubmittedintheformatshownbelow.Submissionsthatdeviatefromthisformat
may not be accepted:
2.6.2.1 Identifying Solicitation Number, if applicable
2.6.2.2 Page Number
2.6.2.3 Section Number, if applicable
2.6.2.4 Paragraph Number, if applicable
2.6.2.5 Text of passage being questioned
2.6.2.6 Question
2.6.3 QuestionsorotherwrittenrequestsforclarificationmustbereceivedbytheSolePointofContactby
the deadline set forth in Section 1. However, the Entity, at its sole discretion, may respond to
questions or other written requests received after the deadline.
2.7PROHIBITED COMMUNICATION
Onissuanceofthissolicitation,exceptforthewritteninquiriesdescribedinSection2.6above,theEntity,its
representative(s), or partners will not answer any questions or otherwise discuss the contents of this
solicitation with any potential respondent or their representative(s). This restriction does not preclude
discussionsbetweenaffectedpartiesforthepurposesofconductingbusinessunrelatedtothissolicitation.
Failure to comply with these requirements may result in disqualification of respondent's solicitation
response.
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2.8ALTERATIONS, MODIFICATIONS, AND WITHDRAWALS
Prior to the solicitation submission deadline, a Respondent may: (1) withdraw its solicitation response by
submittingawrittenrequesttotheSolePointofContactidentified;or(2)modifyitssolicitationresponseby
submittingawrittenamendmenttotheSolePointofContactidentifiedinSection1.TheEntitymayrequest
solicitation response modifications at any time.
2.9TERMINATION CONDITIONS
2.9.1 FAILURE TO ENTER INTO A CONTRACT
Shouldthebidder,towhomthecontractisawarded,failtoenterintoacontractwithintwenty-one
(21)days,Sundaysandholidaysexcepted,theEntitymaythen,atitsoption,retainthebidder'sbid
deposit/bond (if required) and accept the bid of the next lowest responsible bidder.
2.9.2 DISPUTE RESOLUTION
Contract documents shall provide that disputes arising under the contract shall be submitted to a
processofresolutionpursuanttoalternativedisputeresolutionpractices,suchasmediation,binding
arbitration,ornon-bindingarbitrationpursuanttoindustrystandards,priortobeingsubmittedtoa
courtforadjudication. ItisunderstoodthattheEntityshallhavetherighttorequestmediationifthe
services being provided are deemed deficient in any way.
2.9.3 ACQUISITION, MERGER, SALE AND/OR TRANSFER OF BUSINESS, ETC.
Itisunderstoodbyallpartiesthatif,duringthelifeofthecontract,thecontractordisposesofhis/her
business concern by acquisition, merger, sale, and or/transfer or by any means convey his/her
interest(s)toanotherparty,allobligationsaretransferredtothatnewparty. Inthisevent,thenew
vendor will be required to submit all documentation/legal instruments that were required in the
originalbid/contract. AnychangeshallbeapprovedbytheEntity,whoretainstherighttorejectthe
transfer of the contract.
2.9.4 TERMINATION OF CONTRACT
2.9.4.1 ForCause:TheresultingContractmaybeterminatedbytheEntityforcause,includingany
nonperformancebytheContractor;failureoftheContractortofulfillinatimelyandproper
manneritsobligationsundertheContract;orviolationofanyofthecovenants,agreements,
orstipulationsofthecontract,uponthirty(30)days'writtennoticetoContractorincluding
a statement of the reasons, therefore. The determination of the Entity as to the cause of
terminationandtheappropriatenessthereofshallbefinalandbindinguponbothEntityand
Contractor.CauseforterminationshallincludeanymaterialfailurebyContractortocomply
with any term of the Contract.
2.9.4.1.1 Insuchevent,allfinishedorunfinishedservices,documents,data,maps,studies,
surveys,drawings,models,photographs,andreportspreparedbytheContractor
under the Contract shall, at the option of the Entity, become its property, and
the Contractor shall be entitled to receive just and equitable compensation for
any work satisfactorily completed hereunder.
2.9.4.1.2 Notwithstandingtheabove,theContractorshallnotberelievedofliabilitytothe
EntityfordamagessustainedbytheEntitybyvirtueofanybreachoftheContract
bytheContractor,andtheEntitymaywithholdanypaymentstotheContractor
for the purposes of set-off until such time as the exact amount of damages due
the Entity from the Contractor is determined.
2.9.4.1.3 The Contractor agrees to indemnify and hold the Entity harmless from any
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liability to subcontractors or suppliers concerning payment for work performed
or goods supplied arising out of the lawful termination of the contract by the
Entity under this provision.
2.9.4.1.4 IncaseofdefaultbytheContractor,theEntitymayprocurethegoodsorservices
from other sources and hold the Contractor responsible for any excess cost.
2.9.4.1.5 ContinuationofthetermsoftheContractbeyondthefiscalyeariscontingenton
availabilityoffundsinthefollowingyear'sbudget. Intheeventofunavailability
of such funds, the Entity reserves the right to cancel the Contract.
2.9.4.1.6 If the Contract is terminated for cause, excluding funding discontinuance or
disapproval, Contractor shall have the right to attempt to cure its failure during
thethirty-day(30-day)periodpriortoterminationtothesatisfactionoftheEntity
at the Entity's sole discretion.
2.9.4.2For Convenience of the Entity: The Entity may terminate the Contract at any time by giving
atleastthirty(30)days'noticeinwritingtotheContractor.IftheContractoristerminatedby
the Entity as provided herein, the Contractor will be paid an amount which bears the same
ratio to the total compensation as the services actually performed bear to the total services
oftheContractorcoveredbytheContract,lesspaymentsofcompensationpreviouslymade.
IftheContractisterminatedduetothefaultoftheContractor,Section2.9.4above,relative
to termination, shall apply.
2.9.5 POST EXPIRATION AND TERMINATION PROCEDURES
Upon expiration or in the event of a prior termination, all remaining and unspent grant funds, shall
immediately become the sole and separate property of the Entity and the Contractor shall perform
all acts and execute all instruments necessary to transfer and assign such funds to the Entity. All
finished or unfinished documents, data, studies, reports, and work products prepared by the
ContractorundertheContractorwithgrantfundsshall,attheoptionoftheEntity,becomeEntity's
property.
2.10 TRANSITIONAL PERIOD
In the event services are terminated by contract expiration or by voluntary termination by either the
Contractor or the Entity, the Contractor shall continue all terms and conditions of said Contract for a
period not to exceed thirty (30) days at the Entity's request.
SECTION 3 - SCOPE OF WORK/TECHNICAL SPECIFICATIONS
3.1MINIMUM REQUIREMENTS
3.1.1 The selected Respondent shall have no convictions or civil judgments preceding nor thereafter
thissolicitationrenderedagainstRespondentfor1)commissionoffraudoracriminaloffensein
connection with obtaining, attempting to obtain, or performing a public (federal, state or local)
transaction or contract under a public transaction; 2) violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property.
3.1.2 The selected Respondent shall not ever have been indicted for or otherwise criminally or civilly
chargedbyagovernmententity(federal,state,orlocal)withcommissionofanyoftheoffenses
enumerated above.
3.1.3 Where applicable, Respondent's staff must meet and maintain current certifications and or
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