24-022-LH, Traffic Signal Repair and Maintenance Services (5/16/2024)

Agency: Macon Bibb County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 541330 - Engineering Services
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Apr 5, 2024
Due Date: May 16, 2024
Solicitation No: 24-022-LH
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
24-022-LH, Traffic Signal Repair and Maintenance Services (5/16/2024)

April 5, 2024 published by Laura Hardwick

https://www.maconbibb.us/24-022-lh-traffic-signal-repair-and-maintenance-services-5-16-2024/

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MACON-BIBB COUNTY, GEORGIA
Request for Proposals (RFP)
FOR
Traffic Signal Repair and Maintenance Services
24-022-LH
95890
96877
MACON-BIBB COUNTY
ISSUE DATE: 4/5/24
DUE DATE: 5/16/24
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business
Enterprises are encouraged to participate in the solicitation process. Additionally, respondents
are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged
businesses requiring assistance with the competitive process can contact Cherise Stephens, Small
Business Affairs at (478) 300-2297 or cstephens@maconbibb.us
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1. GENERAL
A. Invitation
Notice is hereby given that Macon-Bibb County will receive responses to the Request for Professional Services
(original plus 3 copies and Flash Drive) in the Procurement Department, 700 Poplar Street, Suite 308, Macon,
Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday,
May 16, 2024, for Traffic Signal Repair and Maintenance Services for Macon- Bibb County.
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, May 16, 2024, at 2:00 P.M. in the Macon-
Bibb County Procurement Department Conference Room, located at 700 Poplar Street, Suite 308, Macon, Ga
31201.
The deadline to submit questions is Friday, April 26, 2024, by 3:00 p.m. Questions must be emailed to
lhardwick@maconbibb.us
B. Definitions
Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-
Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of
Commissioners.
C. Solicitation Documents
Announcement of this Request for Professional Services may also be posted on the Macon-Bibb County
website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry website
https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp
D. Insurance Requirements
Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.
All coverage should be written with insurance company with a Best Rating of A or better. Insurance shall be
obtained prior to commencement of work and shall remain in force throughout the period of the contract.
Macon-Bibb County shall be named as additional insured on the policy.
Workers’ Compensation: Statutory
Errors and Omission: $1,000,000
General Liability: $1,000,000
E. Submittals
Responses must be sealed and identified on the outside of the package as and delivered to
24-022-LH, Traffic Signal Maintenance Services
Facilities Maintenance Services for Macon-Bibb County
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
Telephone: (478) 803-0550
Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline on
date of closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and
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formalities. Respondents shall carefully read the information contained herein and submit a complete response
to all requirements and questions as directed. Submittals and any other information submitted by in response to
the RFP shall become the property of Macon-Bibb County.
F. Responsiveness
In order to be considered “responsive” the submission must include completed copies of the following
documents:
Price Proposal Form
Proposer Qualification Form
List of Sub-Consultants
Minority Participation Goal
Financial & Legal Stability Statement
Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
G. Responsibility
In order to be considered “responsible” the submitting firm must meet the following minimum qualifications:
Three (3) years of experience providing the services included herein
Licensed to do business in the State of Georgia
Financially and legally responsible to perform the services included herein
H. Reservations
Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the
Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise
expressly stated or required by law.
Each submission should be prepared simply and economically, providing a straightforward, concise description
of your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of
content, responsiveness to the requirements, and an understanding of the Owner’s needs.
Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the
right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical
inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s
best interest.
Macon-Bibb County will consider only representations made within the submission in response to this RFP.
Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other
than this RFP.
Failure to comply with the requirements contained herein may result in the submission being deemed “non-
responsive” or “non-responsible”. Nonresponsive submissions will not be reviewed for potential award.
II. BACKGROUND
Macon Bibb County government has a legislative branch which composes of ten Commissioners and employs
approximately 1,708 individuals. The County provides a variety of services, that include facility maintenance,
public works, engineering services, building and fire safety, and a host of other essential services to maintain
the development of the community and the County’s infrastructure.
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III. SCOPE OF SERVICES.
Macon-Bibb County Facility Maintenance Department is soliciting requests for proposals from highly skilled
contractors to perform traffic signal repair and maintenance services. The Contractors must be certified in
his/her trade and licensed in the State of Georgia. The services required include both preventive maintenance,
routine maintenance, and on-call emergency repairs. The Scope of Work for this Request for Proposal will
include the following services to provide all equipment, materials, (Macon Bibb reserves the option to purchase
and provide equipment and materials on a situational case by case basis) and labor required to perform the
listed services:
Traffic Signal:
1. Preventive Maintenance (quarterly)
2. Troubleshooting and repairing signal malfunctions
3. Repair damaged, destroyed, broken, etc. signal, poles, cabinets and all other items
in signal systems, flashers, school flashers, RFBs, HAWK systems, etc.
4. All types of vehicle detection repair/replacement as needed.
5. All work to GDOT, MUTCD, and NHSA standards and specs.
6. Provide References
7. Provide examples of Signal work preformed in Macon-Bibb Area
8. Number of Employees to perform duties.
9. Are you approved Vendor for Macon-Bibb
Traffic Signs:
1. Installation, Maintenance and Repair of all MBC owned traffic signs on county-
maintained roadways and properties
2. Installation, Maintenance and Repair of all types of traffic calming devices/signs on
county-maintained roadways.
3. All work to GDOT, MUTCD, and NHSA standards and specs.
General Contractors Requirements
1. The Contractor shall provide routine scheduled preventative maintenance/operation services to all
locations in Macon-Bibb County government facilities during the hours of operations. Preventative
maintenance tasks shall include, but not limited to, furnishing all equipment, materials, and labor necessary
to perform assigned activities described in this Scope of Work.
2. The Contractor shall provide an assigned manager/supervisor for Macon-Bibb County to ensure services
are delivered consistent with the scope of services described herein. Management services shall include
supervising, evaluating service delivery methods, and submitting improvements/enhancement opportunities
to improve quality.
3. Contractor shall provide monthly, quarterly, and year to-date operational reporting services that
highlight operational issues/conditions and summarize the preventive maintenance, remedial work requests
and facility management. In addition, Contractor shall prepare an invoice listing the expenses to be paid
and submit each invoice to Macon-Bibb County Government for payment in a lump sum.
4. For on-call Services, the Contractor shall perform emergency services on an “as-needed basis” for
maintenance services. If an emergency arises, Macon-Bibb County designated personnel may contact the
contractors on the County’s on-call emergency services list to obtain contractor’s availability. Upon
notification by the County of the scope of a given project, Contractor shall later follow-up with an invoice
for on-call emergency service that shall consist of a narrative description of the task assigned, detailed
scope of work to complete the task and cost for completion and any supporting information for work
performed. The County reserves the right to request supporting documentation for the contractor’s original
cost on parts and materials. All invoices for on-call emergency and non-emergency services must include a
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breakdown of the number of hours for all fixed rates charged and the original cost and mark up price for all
parts and materials charged.
5. The Contractor shall provide on-call emergency and non-emergency repairs on a time and material basis.
6.The Contractor shall comply with all applicable local, state, and federal laws, and all code regulation, and
safety regulations recommendations in relation to all work accomplished.
7.As an agent of Macon Bibb Facilities Management permits will not be required for routine maintenance.
For larger projects and new construction applicable permits are required with no permitting fee.
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