26-048-LH LRA Paving Project (6/18/26)

Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
2026 LRA PAVING PROJECTS
745-02
745-21
745-65
755-35
755-30
BID NUMBER: 26-048-LH
ISSUED: 5/14/2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, JUNE 18, 2026
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Government Center
Macon, Georgia 31201

TABLE OF CONTENTS
I. GENERAL ........................................................................................................................................................... 1
A. INVITATION ...................................................................................................................................................... 1
B. BID DOCUMENTS.............................................................................................................................................. 1
C. PRE-BID ........................................................................................................................................................... 1
D. BID BOND ........................................................................................................................................................ 1
E. SEALED BIDS ................................................................................................................................................... 1
F. VALIDITY ......................................................................................................................................................... 2
G. CONTRACT AWARD .......................................................................................................................................... 2
H. SURETY ............................................................................................................................................................ 2
I. PAYMENT CONDITIONS .................................................................................................................................... 2
J. EXCISE TAXES .................................................................................................................................................. 2
K. INSURANCE ...................................................................................................................................................... 3
II. INSTRUCTIONS TO BIDDERS......................................................................................................................... 4
A. DEFINITIONS .................................................................................................................................................... 4
B. RELATED DOCUMENTS ..................................................................................................................................... 4
C. BIDDER'S REPRESENTATION ............................................................................................................................ 4
D. DOCUMENT DISCREPANCIES ............................................................................................................................ 5
E. SUBMITTALS .................................................................................................................................................... 5
F. RESERVATIONS ................................................................................................................................................ 5
G. SURETY AND INSURANCE COMPANIES ............................................................................................................. 6
III. SPECIAL CONDITIONS .................................................................................................................................... 6
A. GENERAL ......................................................................................................................................................... 6
B. PERMITS AND LICENSES ................................................................................................................................... 6
C. LAYOUT OF WORK ........................................................................................................................................... 6
D. WORK AREA .................................................................................................................................................... 6
E. UNDERGROUND UTILITIES ............................................................................................................................... 7
F. TRAFFIC CONTROL ........................................................................................................................................... 7
G. EROSION CONTROL .......................................................................................................................................... 7
H. VANDALISM ..................................................................................................................................................... 7
I. MATERIAL DISPOSAL ....................................................................................................................................... 7
J. EXTENSION OF TIME ........................................................................................................................................ 7
K. LIQUIDATED DAMAGES .................................................................................................................................... 8
L. INSPECTION ...................................................................................................................................................... 8
IV. EXECUTION .................................................................................................................................................. 8
A. GENERAL ......................................................................................................................................................... 8
B. SPECIFICATIONS ............................................................................................................................................... 8
C. SCHEDULE ........................................................................................................................................................ 8
V. WARRANTY....................................................................................................................................................... 8
VI. OPEN RECORDS......................................................................................................... ... 8
FORMS PROVIDED:
BID FORM
BIDDER QUALIFICATION FORM
FINANCIAL & LEGAL STABILITY STATEMENT
LIST OF SUB-CONTRACTORS
BIDDER MINORITY PARTICIPATION GOAL
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT
ATTACHMENTS:
A - REQUIRED SUBMITTAL DOCUMENTS W/ BID SCHEDULE & BID PRICE FORM
B - QUANTITY WORKSHEET
END OF TABLE OF CONTENTS

2026 LRA PAVING PROJECT
I. GENERAL
A. Invitation
1. Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive
sealed bids (1 original and Flash Drive) in the Procurement Department, Suite 308, Macon-
Bibb City Hall, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o'clock NOON at the
time legally prevailing in Macon, Georgia on Thursday, June 18, 2026, for 2026 LRA
Paving Projects for the Macon-Bibb County Engineering Department, Macon, Bibb County,
Georgia.
2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
3. Bids will be publicly opened in the Macon-Bibb County Procurement Department
Conference Room on Thursday June 18, 2026, at 2:00 pm.
4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to
participate in the solicitation process. Additionally, respondents are encouraged to use
M/W/DBE subcontractors where possible. Small and other disadvantaged businesses
requiring assistance with the competitive process can contact Charise Stephens, Director of
Small Business Affairs at (478) 300-2297 or Cstephens2@maconbibb.us .
B. Bid Documents
1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement
Department, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478)
803-0550, or may be viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
C. Pre-Bid
A Pre-bid conference is scheduled for 10:00 o'clock a.m., Wednesday, May 27, 2026, in
the Procurement Office Conference Room located at 700 Poplar Street, Ste 306, Macon,
GA 31201. This pre-bid is not mandatory; contractor must be present in order to submit a
response. Deadline for submission of questions is Friday, May 29, 2026, by 3:00 p.m.
standard eastern time. Questions must be submitted via email to
Lhardwick@maconbibb.us
D. Bid Bond
1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner,
in amount not less than five percent (5%) of the total base bid.
a) This bid security shall become payable to the Owner only if the bidder, to whom
award is made, should fail to execute a contract with the Owner and furnish bond
and insurance in accordance with terms of the contract within ten (10) days after
notification of award.
E. Sealed Bids
1. Envelopes shall be identified on the outside as
"Bid 26-048-LH - "2026 LRA Paving Projects"
And delivered by hand or mailed to:
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Macon, Georgia 31201

F. Validity
1. No bid may be withdrawn for a period of sixty (60) days after time has been called on
date of bid opening.
G. Contract Award
1. The contract, if awarded, will be based on Total Bid Price.
2. Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of
Georgia Annotated.
3. Upon award of the Contract, a pre-construction meeting will be held to discuss the
project and to establish a schedule of work.
H. Surety
1. Whereas the anticipated contracted price exceeds $5,000, the bidder to whom award is
made shall submit a Payment Bond and a Performance Bond, both in amount of one
hundred percent (100%) of the contract price.
a) Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best
Company, Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
I. Payment Conditions
1. The County Inspector will collect material tickets, measure and inspect work completed
to date on said job and report to the Project Manager for payment.
2. A 10% retainage will be withheld from each payment until final payment is made. The
Owner will only pay for items used and actual work performed.
3. Change orders are issued for any variance from contract or plan sheets.
4. Any unauthorized work or material change will not be paid for unless a change order has
been issued.
J. Excise Taxes
1. Any material that is to be incorporated into the work of this project may be consigned to
Macon-Bibb County in care of the contractor. If the shipping papers show clearly that any
such materials are consigned, the shipment shall be exempt from the tax on transportation of
property under the provisions of Section 3478(b) of the Internal Revenue Code, as amended
by Public Law 180-78th Congress.
2. The Contractor shall pay all transportation charges.
3. Each bidder shall take this exemption into account in calculating his bid.

K. Insurance
1. Insurance coverage shall be carried with an insurance company licensed to do business in the
State of Georgia.
2. Insurance shall be obtained prior to commencement of work and shall remain in force
throughout the period of the contract.
3. Macon-Bibb County shall be named as additional insured on the policy.
4. Coverage shall include water damage.
5. Contractor is responsible for any and all deductibles.
6. Required coverage:
a) Worker's Compensation: Statutory
b) General Liability:
(1) $1,000,000.00 combined single limit for B.I., P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Premises - Operations
(b) Products & Completed Operations
(c) Broad form Contractual
(d) Independent Contractor and Subcontractor
(e) Underground explosion and collapse
c) Automobile Liability:
(1) $1,000,000.00 combined single limit for B.I. and P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Owned Automobiles
(b) Hired Automobiles
(c) Non-Owned Automobiles

II. INSTRUCTIONS TO BIDDERS
A. Definitions
1. Wherever the term "Owner", "County", or "Macon-Bibb County" occur in these
specifications, it shall mean Macon-Bibb County, a political subdivision of the State of
Georgia acting through the Macon-Bibb County Board of Commissioners.
2. Wherever the term "Engineer" occurs in these specifications, it shall mean the engineer of
the Owner, the County Engineer, or his representative.
3. Wherever the term "work" occurs in these specifications, it shall mean the work as defined
herein, including, all labor, materials, equipment, transportation, and supervision necessary
to complete the contract.
4. Wherever the term "D.O.T." occurs in these specifications, it shall mean the Georgia
Department of Transportation.
B. Related Documents
1. Quantity Worksheet (Attachment "B")
2. Bid Form
3. Bidder's Qualification Form
4. Financial & Legal Stability Statement
5. Bidder MBE Plan Form
6. List of Sub-contractors
7. Bond Forms
8. E-Verify Affidavit
9. Title VI non-discrimination Notice
C. Bidder's Representation
1. Each bidder, by making his bid, represents that he has:
a) Read and understand the bidding documents; and,
b) Visited the site and became familiar with the local conditions under which the work
is to be performed.
(1) Bidders shall examine the areas wherein work of this project is to be
carried out and shall take into consideration all conditions that might
affect his work.
(a) Failure of the bidder to inspect firsthand the areas affected by
work in this project shall not relieve him of the obligation to
comply fully with the scope of the work as defined herein.
(b) No consideration will be given any claim based on lack of
knowledge of existing conditions, except where the Contract
Documents make definite provisions for adjustment of cost or
extension of time due to existing conditions that cannot be
readily ascertained.

D. Document Discrepancies
1. Should the bidder find discrepancies in, or omissions from the documents, he shall at once
notify the Macon-Bibb County Procurement Department.
2. Requests for Interpretations of Drawings and Specifications shall be submitted via email to
Lhardwick@maconbibb.us no later than May 29, 2026, by 3:00 pm.
3. Any subsequent instructions to bidders will be issued in the form of addenda to the
specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.
4. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the
Bid Form and the proposed Contract Documents including, but not limited to, drawings,
project manual, and any addenda issued prior to receipt of bids.
a) Addenda are written or graphic instruments issued prior to the execution of the
Contract that may modify or interpret the bidding documents by deletion, additions,
clarifications or corrections.
b) Addenda will become part of the Contract Documents when the Construction
Contract is executed.
E. Submittals
1. In order for bids to be considered, the complete bid document package should be submitted
including each of the following completed documents.
a) Bid Form
b) Bidder's Qualification Form
c) Financial & Legal Stability Statement
d) List of Sub-Contractors
e) Minority Participation Goal
f) Bid Bond in amount of 5% of the total base bid
g) E-Verify Affidavit
h) Disbarment Form
F. Reservations
1. The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to the
right to reject any and all bids) in awarding bids to consider all available factors including,
but not limited to, price, the provision of needed and unneeded features, usefulness to the
using department and prior County experience. In addition, the bidder recognizes the right
of the Owner to reject a bid if the bidder failed to furnish any required submittals on the date
required by the bidding documents, or if the bid is in any way incomplete or irregular.
Hence the County may award bids to other than the lowest bidder if in the judgment of the
Board of Commissioners the interest of the County will be best served by award to another.

G. Surety and Insurance Companies
1. The Contract provides that the surety and insurance companies must be acceptable to the
Owner. The bidder shall require the attorney in fact who executes the required bonds on
behalf of the surety to affix thereto a certified and current copy of his power of attorney
indicating the monetary limit of such power.
III. SPECIAL CONDITIONS
A. General
1. All work to be performed as part of this specification shall comply with all codes, ordinances
and regulations applicable to the contract, including, but not limited to:
a) International Building Code
b) State and Local Building Code
c) Georgia Department of Transportation (D.O.T.)
d) Occupational Safety and Health Administration (OSHA)
e) Other Federal, State, or Local Codes
B. Permits and Licenses
1. Contractor shall obtain all permits and licenses, paying all fees as required, for execution of
the Contract. In addition, the Contractor shall arrange for necessary inspections required by
the City, County, State and other authorities having jurisdiction, and submit certificates of
approval to the Owner or his designated representative.
C. Layout of Work
1. The Contractor shall verify all existing conditions and contiguous work and lay out his work
there from, providing for himself all other necessary measurements, lines and levels, and
shall assume the responsibility for the correctness of the layout of the work.
D. Work Area
1. The Contractor shall confine his operations to as small an area as possible, using only the
areas designated for on-site storage.
2. The Contractor shall protect all surrounding adjoining private and public property, taking
every precaution to prevent damage or injury to trees, shrubs, curbs, sidewalks, driveways
and fences along or adjacent to the work. Should damage occur, the Contractor shall restore,
at his expense, any such property damage or injuries by his operations to a condition equal to
that existing before such damage or injury was done, by repairing, rebuilding or otherwise
restoring as may be directed by, and to the satisfaction of the Owner.
3. In case of failure on the part of the Contractor to restore such property, or make good such
damages or injury, the Owner may, after forty-eight (48) hours written notice, proceed to
repair, rebuild, or otherwise restore such property as may be deemed necessary, and the cost
thereof shall be deducted from any monies due or which may become due the contractor
under this contract.

E. Underground Utilities
1. The Contractor shall verify all underground utilities and their locations prior to commencing
any work under this contract. Damage to underground utilities, and costs to repair same,
shall be the responsibility of the Contractor.
F. Traffic Control
1. It shall be the responsibility of the Contractor to maintain traffic by utilizing adequate
construction signs and flagmen at all times.
2. The Contractor shall furnish, install, maintain and eventually remove all traffic control
devises necessary to properly protect and divert traffic. Such barricades and detour signs
shall be illuminated at night.
3. All costs associated with traffic control shall be the responsibility of the Contractor.
4. The Contractor shall assume all responsibility for damages resulting from the failure of the
signs and/or barricades to properly protect the work from traffic.
G. Erosion Control
1. The Contractor shall control all erosion by incorporating temporary grassing, mulch, baled
straw, or silt fencing wherever required.
H. Vandalism
1. The Contractor shall take every precaution not to leave equipment and materials where they
can be reached and used for defacing new or existing work at any time.
I. Material Disposal
1. The Contractor shall allow no trash, dirt, stumps, tree trunks, or excess material to
accumulate and shall be responsible for removing same from the premises.
a) Such items shall be disposed of off the premises.
b) Burning of material on the site will not be permitted.
c) All costs of removing trash shall be the responsibility of the Contractor.
d) Place and method of disposal shall be the responsibility of the Contractor.
J. Extension of Time
1. In the event the work under this project is delayed by neglect, delay, or default of any other
Contractor or the Owner, or by any damage which is the result of an Act of God, or by a
general strike of the employees, the Contractor shall have reason to claim for delay and
request an extension of time to complete the contract.

K. Liquidated Damages
1. Liquidated damages in the amount of $75 shall be charged to the contractor for each day
that the project is delayed beyond the completion date of the contract. These charges are
to defray the cost of inspection by Macon-Bibb employees assigned to the project.
L. Inspection
1. The Engineer may appoint inspectors to inspect all materials used and all work performed.
Such inspection may extend to all or any part of the work and to the preparation of
manufacture of the materials to be used. The inspectors will not be authorized to revoke,
alter, enlarge or relax the provisions of this specification, nor will they be authorized to
approve or accept any portion of the completed work or to issue instruction contrary to the
plans and specifications. The inspector shall have authority to reject defective material and
to suspend work that is being improperly done, subject to the final decision of the Engineer.
2. It is mutually agreed between the parties to the contract that to prevent all disputes and
misunderstandings between them in relation to any of the provisions contained in these
specifications, or their performance by either of said parties, the Engineer shall serve as the
referee to decide all matters of construction of the specifications and of the terms of the
contract, and as to all matters arising or growing out of said contract and his decision shall be
final and binding upon both parties.
3. The Engineer and his inspectors shall have free access to all parts of the work, and to all
material intended for use in the work. The work will be inspected as it progresses, but
failure to reject or condemn defective work at the time it is done will in no way prevent its
rejection whenever it is discovered before the work is finally accepted and approved, nor will
final acceptance and approval constitute waiver by the County of any right of action for
defective work or the failure to perform the contract according to its terms.
IV. EXECUTION
A. General
1. It is the intent of this specification to provide for the 2026 LRA Paving Projects, for the
Macon-Bibb County Engineering Department, Macon, Georgia.
B. Specifications
1. The Contractor shall provide all services as outlined in this solicitation, See Attachment
"B" for Quantity Worksheet, attached hereto and incorporated herein
C. Schedule
1. The contractor shall commence work including applying for all needed railroad permits
within 10 calendar days following issuance of notice to proceed, shall execute the work
diligently, and shall complete all work requirements within 150 calendar days following
the receipt of all necessary railroad permits. This time shall include all clean up,
demobilization, and other necessary work to return the project area to its final state.
V. WARRANTY
A. The Contractor shall guarantee all labor and workmanship for minimum of one (1) year(s) from
date of completion.