26-044-LH JUVENILE JUSTICE INCENTIVE GRANT PROGRAM (5/28/26)

MACON-BIBB COUNTY, GEORGIA
Request for Professional Services (RPS)
FOR
Juvenile Justice Incentive Grant Program
Functional Family Therapy Services
26-044-LH
MACON-BIBB COUNTY
ISSUE DATE: 5/1/26
DUE DATE 5/28/26
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business
Enterprises are encouraged to participate in the solicitation process. Additionally, respondents
are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged
businesses requiring assistance with the competitive process can contact Cherise Stephens, Small
Business Affairs at (478) 300-2297 or csthepens@maconbibb.us
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GENERAL
A. Invitation
Notice is hereby given that Macon-Bibb County will receive responses to the Request for Professional Services
(original plus 5 copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite 308, Macon,
Georgia 31201, until 12:00 o'clock NOON at the time legally prevailing in Macon, Georgia on Thursday,
May 28, 2026, for Juvenile Justice Incentive Grant Services Functional Family Therapy Services for Macon-
Bibb County.
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, May 28, 2026, at 2:00 P.M. in the Macon-
Bibb County Procurement Department Conference Room, located on the 700 Poplar Street, Suite 308, Macon
Georgia 31201.
B. Definitions
Wherever the term "Owner", "County", or "Macon-Bibb County" occur in this document, it shall mean Macon-
Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of
Commissioners. Wherever the term "FFT" refers to Functional Family Therapy.
C. Solicitation Documents
1. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and
downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
2. Do not edit any other required documents (Attachment A).
D. Insurance Requirements
Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.
All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be
obtained prior to commencement of work and shall remain in force throughout the period of the contract.
Macon-Bibb County shall be named as additional insured on the policy.
Workers' Compensation: Statutory
Errors and Omission: $1,000,000
General Liability: $1,000,000
E. Submittals
Responses must be sealed and identified on the outside of the package as and delivered to
26-044-LH
Juvenile Justice Incentive Grant Program Functional Family Therapy Services"
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
Telephone: (478) 803-0550
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Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for
closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and
formalities. Respondents shall carefully read the information contained herein and submit a complete response
to all requirements and questions as directed. Submittals and any other information submitted in response to
the RPS shall become the property of Macon-Bibb County.
F. Responsiveness
To be considered "responsive" the submission should include completed copies of the following documents:
* Price Proposal Form
* Proposer Qualification Form
* List of Sub-Consultants
* Minority Participation Goal
* Financial & Legal Stability Statement
* Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
* Non-Collusion Affidavit
G. Responsibility
To be considered "responsible" the submitting firm must meet the following minimum qualifications:
* 5-10 years of experience overseeing/managing operations for a statewide implementation of
Evidence-based program Functional Family Therapy (FFT) program.
* 5-10 years demonstrated experience monitoring and managing the fidelity of evidence based
Functional Family Therapy (FFT) program in a statewide project.
* 5-10 years demonstrated experience coordinating training, coaching, certification and technical
assistance for evidence based Functional Family Therapy (FFT) program in a statewide project.
* 5-10 years demonstrated capability in the development of data management and outcome of
evidence based on Functional Family Therapy (FFT) program being delivered.
* Licensed to do business in the State of Georgia
Financially and legally responsible to perform the services included herein.
H. Reservation
Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the
Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise
expressly stated or required by law.
Each submission should be prepared simply and economically, providing a straightforward, concise description
of your firm's ability to meet the requirements of this RPS. Emphasis should be on completeness, clarity of
content, responsiveness to the requirements, and an understanding of the Owner's needs.
Macon-Bibb County makes no guarantee that an award will be made as a result of this RPS and reserves the
right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical
inconsistencies, or delete any item/requirement from this RPS or contract when deemed to be in the Owner's
best interest.
Macon-Bibb County will consider only representations made within the submission in response to this RPS.
Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other
than this RPS.
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The implementation of this program is subject to and will ONLY be possible if Macon-Bibb County is awarded
a Juvenile Justice Incentive Grant or other Accountability Court grant funding for the continuation of its
Juvenile Justice Program Each Year as follows:
a) Year 1: July 1, 2026, and end June 30, 2027
b) Year 2: July 1, 2027, and end June 30, 2028
c) Year 3: July 1, 2028, and end June 30, 2029
The Program anticipated implementation shall begin and end as follows:
a) Year 1: July 1, 2026, and end June 30, 2027
b) Year 2: July 1, 2027, and end June 30, 2028
c) Year 3: July 1, 2028, and end June 30, 2029
Failure to comply with the requirements contained herein may result in the submission being deemed "non-
responsive" or "non-responsible". Non-responsive submissions will not be reviewed for potential awards.
The implementation of this program will only be possible if Macon-Bibb County is awarded said Grant
funds
I. Local Preference
1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is
within 5% (five percent) of the lowest responsive and responsible bid which conforms to the
Invitation to Bid.
J. BACKGROUND
The Court/Department seeks proposals from qualified non-profit, for profit, and governmental Management
Entities to develop, manage and ensure fidelity of delivery of an evidence-based continuum of care within
Macon-Bibb County specific to Functional Family Therapy (FFT). This continuum of care will reduce
recidivism by addressing the criminogenic needs of youth under the custody and/or supervision of the
Juvenile Court and by strengthening family support. FFT is a culturally sensitive clinical prevention and
intervention program that encompasses the family unit in addressing multi-layered issues of the high-risk
youth. FFT is flexible in structure and concentrates on increasing protective factors in order to decrease risk
factors of the adolescent. Therapeutic work concentrates on intrafamily and extra family capabilities (i.e.,
values, resources, communication, sources of resistance) in order to reduce problem behaviors found
among family relational patters. FFT focuses on a change of behavior within the individual through skill
training among family members, parenting, problem-solving and conflict management. FFT has proven to
be effective in reducing antisocial behavior among diverse populations of serious and chronic juvenile
offenders. The usual duration of FFT treatment is up to thirty (30) sessions (for high-needs family units)
over the course of three (3) months to six (6) months.
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K. SCOPE OF SERVICES
The purpose of the proposed project is to provide effective, evidence-based, community-based alternatives
to incarceration for youth involved in the juvenile justice system. Youth who are referred to this project
will be identified as being at moderate or high risk of recidivism: being at high risk of violating their
probation: or being at high risk of placement in a residential program and/or at risk for detention at
RYDC/YDC or commitment to the Department of Juvenile Justice. Services shall address the youth's
behavior or actions that have contributed to the violation of their probation of that have placed the youth at
high risk of out-of-home placement. Such services shall be delivered in the community where the youth
reside, thus permitting the youth to continue living at home and fulfilling any court- ordered sanctions.
Scope of Services includes:
* Development and confirmation of a program budget in coordination with County and in
compliance with County requirement.
* Preparation of requests for proposals for any proposed subcontracted direct therapeutic service
providers to be incorporated into the program.
* Presentation of received bids of proposals for approval of the County prior to selection.
* Subcontract with and management of any approved direct service provider in accordance with
Federal, State and /or County procurement and fiscal management guidelines as appropriate or as
may be particularly required under any grant terms and conditions.
* Responsibility or monitoring and ensuring compliance with fidelity of service delivered by to
program participants (including any services delivered or implemented by any subcontracted
direct service providers)
* Coordination with model dissemination organizations, including arranging for licensure of
selected providers, training for front-line staff and supervisors, and ongoing consultation with
provider agencies to ensure fidelity to proven program models.
* Responsibility for the oversight of all therapeutic program reporting requirements: ensuring the
proper collection of data and responsibility for ensuring that reporting of program outcomes,
including monthly reporting for grant requirements, are complete accurately and timely.
* Attending regular (i.e., monthly, quarterly, and annual) reporting on key performance indicators.
* Collaboration with referral agencies and Juvenile court to ensure high utilization of program.
* Engage in appropriate stakeholder communications and education to ensure sustainability of
funding and effort.
* Ensure (and/or provide that) all therapists, supervisors and facilitators receive initial and ongoing
training in the program model from an appropriate national dissemination organization to ensure
model adherence.
* Breakage of all required training for all selected service providers
* Provide such additional provider readiness, technical assistance, and support activities to ensure
provider effectiveness.
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* Provide a clinical team of up to 4 clinicians who shall work together by regularly staffing cases,
attending follow-up training, and participating in ongoing telephone supervision.
Target Population
The Target population ranges from at-risk preadolescents to youth with very serious problems such as
conduct disorder, violent acting-out, and substance abuse. FFT is conducted as a home-based intervention
and is applied to a wide range of problem youth and their families in various multi-ethnic, multicultural
contexts.
FFT targets DJJ/Court-referred youth aged 11-18; younger siblings of referred adolescents will become part
of the intervention process.
Intervention ranges, on average, from 8 to 12 one-hour sessions for mild cases and up to 30 sessions of
direct service for more difficult situations. Sessions are spread over a 3-month to 6-month period.
The FFT provider shall serve at least 73 youth during each grant cycle, subject to change based on grant
amount awarded.
All youth receiving services under this Program MUST score a medium to high on the Pre-Disposition Risk
Assessment (PDRA) and is appropriate to the FFT program.
L. SUBMITTAL FORMAT AND REQUIREMENTS
Submissions must be limited to a total of twenty (20) pages and must be organized in a manner to display
the required information in easily accessible labelled tabs:
Service Provided Background
Letter of Interest
History of the Consultant (including years in business)
Contact information (including address(es), telephone/Fax numbers, email, etc.
Structure of the firm (include principal(s), project team, if applicable)
Experience
Resume(s) of key personnel
Level of experience of facilitators (include resumes, certifications, etc.)
Reference list of customers to whom similar services have been supplied.
History/experience of implementation of program; (i.e., months/dates of program
implementation; location of implementation; successes)
Service Provision Approach
Proposed program to be implemented.
Address how expected program implementation will directly affect the goals/objectives of
the proposed pilot program. (Refer to Scope of Services for the Goals and Objectives.)
Project Timeline
Proposed schedule of service delivery
Provide a project schedule outlining each identified deliverable
Budget
* Please present budget for direct services per juvenile. This grant will not allow for
indirect services, such as rent, food, transportation, staff training and /or administrative
costs.
Required Submission Documents
Attachment A - Does not count against 50-page limit.
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Submissions must be limited to a total of twenty (20) pages and must be organized in a manner to display
the required information in easily accessible labelled tabs:
M. SCORING (total possible number of points = 100)
Qualification of the Organization- Maximum 20points
Qualification of the Lead Professional - Maximum 20 Points
Experience of the Organization - Maximum 10 Points
Experience of the Lead Professional - Maximum 10 Points
Description of How the Organization will Maximum 25 Points
address, incorporate and coordinate all
of the Scope of Work
Price Maximum 15 Points
Scoring will be performed by a team of reviewers utilizing the Point Allocation Guidelines.
O. AWARD BASIS
Awards will be recommended to the respondent with the highest number of points.
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Addendum Acknowledgement
Macon-Bibb County Board of Commissioners
Laura Hardwick- Director of Procurement
Macon-Bibb County, Procurement Dept.
700 Poplar Street
Suite 308
Macon, Georgia 31201
DATE: ___________________________________
Juvenile Justice Incentive Grant Program
Functional Family Therapy Services
Macon-Bibb County
Bibb County, Georgia
Dear Laura Hardwick:
1. We have examined the Specifications, related documents, and the site of the proposed Work, and are
familiar with all the conditions surrounding this project, including the availability of materials and labor,
and hereby bid to furnish all materials and labor, and to complete the project in accordance with the
Contract Documents, within the time set forth herein, and at the prices stated below. These prices are to
cover all expenses incurred in performing the Work required under these Specifications, of which this bid is
part.
2. ADDENDUM RECEIPT:
a. We acknowledge our responsibility to ensure that all addenda have been received prior to the
submission of a bid.
b. Bidder acknowledges receipt of the following addenda:
Addendum No. Dated _________________________
Addendum No. Dated__________________________
Addendum No. Dated__________________________
3. We agree to commence actual physical work on site, with adequate force and equipment within the
timeframe presented in the specifications and to complete fully all work within the stated timeframe
following notice to proceed.
4. We agree that this bid may not be revoked or withdrawn after the time set for the opening of bids and shall
remain open for acceptance for a period of sixty (60) days following such time.
5. In case of written notification by mail, telegraph, or delivery of the acceptance of this bid within sixty (60) days
after the time set for the opening of bids, the undersigned agrees to execute within ten (10) days a Contract for
the Work for the below stated compensation and at the same time to furnish and deliver to the Owner a
Performance Bond and a Payment Bond, both in an amount equal to one-hundred-percent (100%) of the
Contract Sum.
6. Enclosed herewith is a Bid Bond in the amount of five percent (5%) of the total base bid. We agree that the
above stated amount is the proper measure of liquidated damages that the Owner will sustain by the failure of
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the undersigned to execute the Contract and to furnish the Performance Bond and the Payment Bond.
BID FORM
Juvenile Justice Incentive Grant Program
Functional Family Therapy Services
26-045-LH
Total Bid Price $
I certify that my bid meets these minimum specifications. This bid shall be valid and may not be withdrawn
for a period of sixty (60) calendar days after the scheduled closing time for receiving bids.
Total Bid price based on Award of Grant Fund.
Respectfully Submitted,
Authorized Signature: _________________________ Dated: _____________________
Typed Name: _______________________Title: _____________________________
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