Legal Counsel for Santa Fe County Regional Emergency Communication Center
| Agency: | Santa Fe County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Aug 10, 2026 |
| Due Date: | Aug 28, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
|
rfp |
Legal Counsel for Santa Fe County Regional Emergency Communication Center |
Attachment Preview
RFP 2027-0012-RECC/BM
SANTA FE COUNTY
REGIONAL EMERGENCY
COMMUNICATION CENTER
REQUEST FOR PROPOSALS
LEGAL SERVICES FOR THE
REGIONAL EMERGENCY
COMMUNICATIONS CENTER
NM Commodity Code(s): 96149
RFP NO. 2027-0012-RECC/BM
August - 2027
1
RFP 2027-0012-RECC/BM
TABLE OF CONTENTS
PAGE NO.
I.
ADVERTISEMENT ........................................................................................................ 4
II.
INTRODUCTION ...........................................................................................................5
A. PURPOSE OF THIS REQUEST FOR PROPOSAL..............................................5
B. BACKGROUND.....................................................................................................5
C. SCOPE OF WORK.................................................................................................5
D. INSURANCE REQUIREMENTS ..........................................................................7
E. DESIGNATED PROCUREMENT SPECIALIST .................................................7
F. DEFINITION OF TERMINOLOGY......................................................................8
III.
CONDITIONS GOVERNING THE PROCUREMENT .................................................9
A. SEQUENCE OF EVENTS .....................................................................................9
B. EXPLANATION OF EVENTS ............................................................................10
1. Issuance of RFP .........................................................................................10
2. Pre-Proposal Conference ...........................................................................10
3. Acknowledgement of Receipt Form Due ..................................................10
4. Deadline to Submit Additional Written Questions....................................10
5. Response to Written Questions..................................................................10
6. Submission of Proposals............................................................................11
7. Proposal Evaluation ...................................................................................11
8. Selection of Finalists .................................................................................11
9. Best and Final Offers from Finalists (If applicable) ..................................11
10. Oral Presentations by Finalists (If applicable)...........................................12
11. Contract Negotiations ................................................................................12
12. Contract Award .........................................................................................12
13. Right to Protest ..........................................................................................12
C. GENERAL REQUIREMENTS ...........................................................................13
1. Acceptance of Conditions Governing the Procurement ............................13
2. Incurring Cost ............................................................................................13
3. Prime Contractor Responsibility................................................................13
4. Subcontractors ...........................................................................................13
5. Amended Proposals ...................................................................................13
6. Offeror’s Right to Withdraw Proposal ......................................................13
7. Proposal Offer Firm...................................................................................14
8. Disclosure of Proposed Contents...............................................................14
9. No Obligation ............................................................................................14
10. Termination ...............................................................................................14
11. Sufficient Appropriation............................................................................14
12. Legal Review.............................................................................................15
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RFP 2027-0012-RECC/BM
13. Governing Law..........................................................................................15
14. Basis for Proposal......................................................................................15
15. Contract Terms and Conditions .................................................................15
16. Contract Deviations ...................................................................................15
17. Offeror Qualifications................................................................................15
18. Right to Waive Minor Irregularities ..........................................................15
19. Change in Contractor Representatives.......................................................15
20. Notice ........................................................................................................16
21. County Rights............................................................................................16
22. Right to Publish .........................................................................................16
23. Ownership of Proposals.............................................................................16
24. Electronic Mail Address Recommended ...................................................16
25. Preference in Procurement by Santa Fe County........................................16
26. Double-Sided Documents..........................................................................18
27. Living Wage ..............................................................................................18
IV.
RESPONSE FORMAT AND ORGANIZATION.........................................................19
A. NUMBER OF RESPONSES ...............................................................................19
B. NUMBER OF COPIES........................................................................................19
C. PROPOSAL FORMAT........................................................................................19
1. Proposal Organization................................................................................19
2. Letter of Transmittal ..................................................................................20
V.
SPECIFICATIONS........................................................................................................ 21
A. INFORMATION..................................................................................................21
1. Time Frame ...............................................................................................21
B. EVALUATION CRITERIA ................................................................................21
1. Introduction................................................................................................21
2. Technical Competence and Specialized Experience .................................21
3. Evidence of Understanding Scope of Work ..............................................21
4. Capacity and Capability.............................................................................21
C. COST PROPOSAL..............................................................................................21
VI.
EVALUATION OF PROPOSALS................................................................................22
A. EVALUATION SCORING .................................................................................22
B. EVALUATION PROCESS .................................................................................23
APPENDICES
A. Acknowledgement of Receipt Form ....................................................................24
B. Campaign Contribution Disclosure Form ............................................................25
C. Resident Veterans Preference Certification .........................................................28
D. Cost Proposal .......................................................................................................29
E. Sample Agreement...............................................................................................30
3
RFP 2027-0012-RECC/BM
I. ADVERTISEMENT
SANTA FE COUNTY
LEGAL SERVICES FOR THE REGIONAL
EMERGENCY COMMUNICATIONS CENTER
2027-0012-RECC/BM
State of New Mexico Commodity Code- 96149
Santa Fe County and the Regional Emergency Communications Center (RECC) requests
proposals from qualified vendors or firms to provide Legal Counsel in accordance with the Joint
Powers Agreement between the RECC, City of Santa Fe, Town of Edgewood and the Santa Fe
County Board of County Commissioners. All proposals submitted shall be valid for ninety (90)
days subject to action by the County. Santa Fe County reserves the right to reject any and all
proposals in part or in whole. A completed proposal can be submitted in a sealed container,
indicating the proposal title and number along with the Offeror's name and address clearly marked
on the outside of the container or delivered electronically utilizing a Dropbox. All proposals
must be received by 2:00PM on Friday, August 28, 2026, at the Santa Fe County Purchasing
Division, 102 Grant Avenue, Santa Fe, NM 87501. It is preferred that the submission of
Proposals be delivered electronically utilizing a Dropbox. Please utilize this link to upload one
copy of your proposal submission. https://www.dropbox.com/request/58ixjts3tnn3nlsnvz9s
By submitting a proposal for the requested services each Offeror is certifying that it is a qualified
firm and its proposal complies with the requirements stated within the Request for Proposals.
A Pre-Proposal Conference will be held at 10:00am MDT on Friday, August 14, 2026 online via
the Microsoft Teams meeting link:
https://teams.microsoft.com/meet/231901048372013?p=npVOWkTCX2UzN7Zxll
EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and
mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender
identity.
Request for Proposals will be available by contacting Brandon Martinez, Procurement Specialist,
Senior, 102 Grant Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at
(505)995-9551 or by email at bimartinez@santafecountynm.gov or on our website at
Current Solicitations | Santa Fe County
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County RECC
Published August 9 & 10, 2026
4
RFP 2027-0012-RECC/BM
II. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSAL
The Regional Emergency Communications Center (RECC) is requesting services for a
legal counsel to obtain independent counsel. Per the Joint Power Agreement the City of
Santa Fe, Santa Fe County and the Town of Edgewood, the RECC is to obtain independent
counsel, and not be represented by the City, Town or County Attorney’s (reflected in
Article 22, letter F).
B. BACKGROUND
On or about October 11, 2006, the Board of County Commissioners and the Governing Body
of the City of Santa Fe executed a Joint Resolution (County Resolution No. 2005-164 and
City Resolution No. 2006-125), to establish the Regional Emergency Communications
Center (RECC) to provide enhanced 911 emergency communications within the City of
Santa Fe, New Mexico, the Town of Edgewood, New Mexico, and the County of Santa Fe,
New Mexico, and to act as the vehicle through which the parties receive funding.
C. SCOPE OF WORK
1. Provide legal services to the RECC including general legal assistance, such as review
contracts, issue legal advice concerning organization, powers and duties, employment
issues, liability issues, and general representation of the RECC before all federal and
state courts and agencies.
2. Attend all meetings of the Board of Directors of the RECC, as well as other meetings
such as meetings of the Santa Fe Board of County Commissioners and the Santa Fe
City Council, if necessary.
3. Provide litigation representation that is not covered by insurance. Monitor and provide
oversight of litigation in cases where the RECC’s insurance covers or includes
litigation coverage.
4. Participate in meetings with the RECC Director at least once a month or as requested
or required.
5. Professional licensure. Shall maintain licensure in good standing with the New Mexico
State Bar and Federal Court.
6. Obtain and maintain throughout the term of the Agreement, all applicable professional
and business licenses required by law.
7. Must have experience in governmental organization and structure
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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