LED Video Scoreboard Jackson-Olin High School

Agency:	Birmingham City Schools
State:	Alabama
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 334310 - Audio and Video Equipment Manufacturing 335122 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
Posted Date:	Nov 4, 2024
Due Date:	Nov 21, 2024
Solicitation No:	BCS IFB# 2024-24
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

BCS IFB# 2024-24 LED Video Scoreboard Jackson-Olin High School

Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept bids for IFB 2024-24, LED Video Scoreboard - Jackson-Olin High School. Sealed bid must be submitted to the Birmingham Board of Education, Purchasing Department, Room 202, 2015 Park Place North, Birmingham, Alabama 35203, by November 21, 2024 11 a.m. Bids are due and will be opened at this time.

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INVITATION FOR BID (IFB)

LED Video Scoreboard - Jackson-Olin High School

To Prospective Bidders:

IFB 2024-24

Release Date: October 24, 2024

Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept bids for IFB 2024-24, LED Video

Scoreboard - Jackson-Olin High School. Sealed bid must be submitted to the Birmingham Board of Education, Purchasing

Department, Room 202, 2015 Park Place North, Birmingham, Alabama 35203, by November 21, 2024 11 a.m.. Bids are due and

will be opened at this time.

Faxed or emailed bids are not acceptable. The Invitation for Bid document is available on the District’s website at

https://www.bhamcityschools.org/Page/332.

Bidder may not withdraw bid after the time set for the opening thereof, unless the award of the contract is delayed for a period

exceeding ninety (90) calendar days. The Board reserves the right to reject any or all bids, and to waive all formalities in proposing

and to award the contract to the lowest responsible Bidder in accordance with applicable law.

It is not the policy of the Board to award contracts on the basis of price alone, quality and suitability to purpose and the needs

of the Board being controlling factors. When applicable a warranty and maintenance agreement will be considered in

determining the lowest responsible Bidder.

THE BOARD WILL NOT ACCEPT BIDS THAT ARE LATE.

By: Edward McMullen

Edward McMullen, Director of Purchasing

Birmingham City Schools

Company:

Address:

City:

State:

Zip Code:

Telephone:

Fax:

Email:

Typed/Printed Name

Title

Authorized Signature

Date

NO RESPONSE – I hereby submit a “NO RESPONSE” for the following reason(s):

Insufficient time to respond to IFB.

Schedule will not permit us to respond.

We do not offer the product or service requested.

Unable to meet specifications.

Unable to meet insurance requirements.

Remove our company from future correspondence.

Other__________________________________________

Please submit “No Response” via email to: purchasing@bhm.k12.al.us

Birmingham City Schools

LED Video Scoreboard – Jackson-Olin High School

ENVELOPE LABEL

SEALED BID ENCLOSED

(To Be Opened By Purchasing Official Named Below)

Respondent’s Name: ________________________________________________

Primary Contact:

________________________________________________

Respondent’s Address: ________________________________________________

________________________________________________

Respondent’s Email: ________________________________________________

General Contractor License Number ______________________________________

Submit Response To:

Edward McMullen, Director of Purchasing

Birmingham Board of Education

Purchasing Department, Room 202

2015 Park Place North

Birmingham, Alabama 35203

Solicitation No. & Title: IFB 2024-24 –LED Video Scoreboard - Carver High School

Solicitation Due Date & Time: Tuesday, April 4, 2023, 10:00 AM CDT

Birmingham City Schools IFB 2024-24

Page 2 of 44

Birmingham City Schools

LED Video Scoreboard – Jackson-Olin High School

SECTION

TABLE OF CONTENTS

DESCRIPTION

PAGE

Table of Contents

SECTION 1: INTRODUCTION ................................................................................................... 6

1.1 Purpose ............................................................................................................................. 6

1.2 District Background ......................................................................................................... 6

SECTION 2: SCOPE OF PRODUCT AND SERVICES/SPECIFICATIONS ............................. 7

2.1 Overview .......................................................................................................................... 7

2.2 Solution Minimum Technical Specifications ................................................................... 7

SCOREBOARD STRUCTURE AND LED DISPLAY ......................................................................... 7

SCOREBOARD CONTROL SYSTEM ............................................................................................ 9

PLAY CLOCKS............................................................................................................................ 9

SOFTWARE ............................................................................................................................. 10

2.3 Proposed Contract .......................................................................................................... 10

2.4 Project Areas .................................................................................................................. 10

2.5 Warranty Repair Service ................................................................................................ 12

2.6 Project Management and Oversight ............................................................................... 12

SECTION 3: INSTRUCTIONS TO PROPOSERS ..................................................................... 12

3.1 Minimum Eligibility Requirements ............................................................................... 12

3.2 State of Alabama Immigration Law (Act 2011-535) ..................................................... 13

3.3 Contract Term ................................................................................................................ 13

3.4 Additional Purchases...................................................................................................... 13

3.5 IFB Schedule of Events.................................................................................................. 13

3.6 Bidder Inquiries.............................................................................................................. 14

3.7 Representatives............................................................................................................... 14

3.8 Addenda ......................................................................................................................... 14

3.9 Pre-Bid Conference/Site Visit ........................................................................................ 14

3.10 Bid Due Date .................................................................................................................. 15

3.11 Prime Bidder .................................................................................................................. 15

3.12 Bid Opening Date........................................................................................................... 15

3.13 Bid Preparation............................................................................................................... 16

3.14 Bid Submittal Items........................................................................................................ 16

Birmingham City Schools IFB 2024-24

Page 3 of 44

Birmingham City Schools

LED Video Scoreboard – Jackson-Olin High School

3.15 Evaluation....................................................................................................................... 19

3.16 Award ............................................................................................................................. 20

3.17 Additional Information................................................................................................... 20

3.18 Withdrawal of Bids ........................................................................................................ 20

3.19 Late Bid .......................................................................................................................... 20

3.20 Rejection of Bid ............................................................................................................. 21

3.21 Acceptance of Bid .......................................................................................................... 21

3.22 Protests ........................................................................................................................... 21

3.23 Disputes and Appeals ..................................................................................................... 21

3.24 Cost of Preparation, Submitting Bids/Oral Presentation................................................ 21

SECTION 4: TERMS AND CONDITIONS ............................................................................... 22

4.1 Bid Validity Period......................................................................................................... 22

4.2 Disposition of Bids......................................................................................................... 22

4.3 Bid Security.................................................................................................................... 22

4.4 Insurance Requirements ................................................................................................. 22

4.5 Orders ............................................................................................................................. 22

4.6 Purchase Orders.............................................................................................................. 23

4.7 Invoicing and Payment................................................................................................... 23

4.8 Gratuities ........................................................................................................................ 24

4.9 School District Regulations............................................................................................ 24

4.10 Identification .................................................................................................................. 24

4.11 Cancellation/Termination............................................................................................... 24

4.12 Non-Discrimination........................................................................................................ 25

4.13 Confidential and Proprietary .......................................................................................... 25

4.14 Cleaning of Worksite ..................................................................................................... 25

4.15 Permits and Licenses ...................................................................................................... 25

4.16 Independent Contractor .................................................................................................. 25

4.17 Subcontractors ................................................................................................................ 25

4.18 Delegation, Subcontracts and Assignment..................................................................... 26

4.19 Procurement Rules ......................................................................................................... 26

4.20 Force Majeure ................................................................................................................ 26

4.21 Governing Laws, Ordinances and Regulations .............................................................. 26

4.22 Defense and Indemnification ......................................................................................... 26

4.23 Public Disclosure............................................................................................................ 26

4.24 Pending Legal Actions ................................................................................................... 27

4.25 Warranty of Price ........................................................................................................... 27

Birmingham City Schools IFB 2024-24

Page 4 of 44

Birmingham City Schools

LED Video Scoreboard – Jackson-Olin High School

4.26 Right to Purchase Elsewhere.......................................................................................... 27

ATTACHMENT A – Bid Pricing Sheet ................................................................................... 28

ATTACHMENT B - Insurance Requirements.......................................................................... 29

ATTACHMENT C - Addenda Acknowledgement................................................................... 32

ATTACHMENT D - References .............................................................................................. 33

ATTACHMENT E - Certification Regarding Debarment ........................................................ 34

ATTACHMENT F - Alabama Child Protection Act of 1999, Chapter 22A ............................ 35

ATTACHMENT G - BCS Minority Participation Program ..................................................... 36

ATTACHMENT H - Minority Participation Form................................................................... 37

ATTACHMENT I - State of Alabama Immigration Law Certification of Compliance ........... 38

ATTACHMENT J - Drug-Free Workplace Certification ......................................................... 39

ATTACHMENT K - Bid Certification ..................................................................................... 40

ATTACHMENT L - Non-Collusion Certification.................................................................... 41

ATTACHMENT M - Disclosure Statement ............................................................................. 42

ATTACHMENT N – Federal Contract Conditions .................................................................. 43

Birmingham City Schools IFB 2024-24

Page 5 of 44

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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LED Video Scoreboard Jackson-Olin High School

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