Lead Service Line Replacement Plan

The City of Panama City, Florida (the “City”), through the City’s Public Works Department, seeks Qualifications from experienced and qualified civil engineers to provide Professional Services to assist the City in maintaining compliance with the Environmental Protection Agency’s Lead and Copper Rule Revisions effective December 2021. This Project complies with the National Primary Drinking Water Regulations for Lead and Copper Improvements and the Environmental Protection Agency Code of Federal Regulations Title 40, Chapter 1, Subchapter D, Parts 141 and 142. The scope of the project will include the planning and implementation of a lead and galvanized steel service line replacement program (the “Project”), as is more fully described in Section 2, “RFQ Scope of Services” for the RFQ documents. This RFQ is issued pursuant to Section 287.055 of the Florida Statutes, the “Consultants Competitive Negotiation Act” (“CCNA”). All references to Florida Statutes, City of Panama City and Panama City Codes, and other laws/regulations will be interpreted to include “as amended from time to time.”

The Request for Qualifications (RFQ) documents for the Project may be obtained from the City of Panama City’s Purchasing Division by emailing For security reasons, you must enable JavaScript to view this E-mail address. .

Completed Qualifications should be submitted online through the Bonfire Portal at https://panamacity.bonfirehub.com/portal/?tab=openOpportunities by 3:00 p.m. Central Time on April 2, 2025 (“Qualification Submission Due Date"). Any Qualifications received after the Qualification Submission Due Date or delivered to a different address, department, or location will not be considered.

It is the sole responsibility of Proposers to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the Panama City webpage or the City’s Bonfire Portal for updates through the issuance of addenda.

A Voluntary Pre-Qualification Conference will be held on March 12, 2025, at 3:00 p.m. Central Timer at the City Hall, Lower Level, Room 010, located at 501 Harrison Avenue, Panama City, FL 32401. Attendance is strongly encouraged, but not required. A Video Conference will be available for remote attendance.

Panama City reserves the right to accept any Qualifications deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations, and/or technicalities in any Qualifications, or to reject any or all Qualifications and to re-advertise for new Qualifications, in accordance with the applicable sections of the Florida Statutes, the City Charter and City Code, and this RFQ. The responsibility for submitting a Qualification before the stated time and date is solely and strictly that of the Proposer. The City is not responsible for any delayed, late, lost, misdelivered, or non-delivered Qualifications, no matter the cause.

PROPOSERS ARE ADVISED THAT QUALIFICATIONS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS, EXPERIENCE, AND SUBMISSION REQUIREMENTS OF A REQUEST FOR QUALIFICATIONS (“RFQ”), REQUEST FOR QUALIFICATIONS (“RFP”), INVITATION TO BID (“ITB”), INVITATION FOR BIDS (“IFB”), INVITATION TO QUOTE (“ITQ”), REQUESTS FOR LETTERS OF INTEREST (“RFLI”), AND REQUEST FOR

SPONSORSHIPS (“RFS”) SHALL RESULT IN A NON-RESPONSIVE DETERMINATION. ONLY MINOR IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES C ANNOT BE CURED BY THE PROPOSER, AND ARE NOT WAIVABLE BY THE CITY. PROPOSERS ARE ADVISED THAT ALL AGREEMENTS NEGOTIATED WITH SUCCESSFUL PROPOSERS FOR PROJECTS SH ALL BE TIME AND MATERIALS TYPE AGREEMENTS/CONTRACTS WITH A NOT TO EXCEED CEILING. IN NO EVENT SHALL A COST PLUS CONTRACT BE AWARDED.

END OF PUBLIC NOTICE